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The 10 Best Online Meeting Scheduling Tools

These top 10 online meeting scheduling tools provide efficient, easy-to-use, and versatile options for setting up and coordinating virtual meetings seamlessly.

Learn more about our top picks for: Online Meeting Scheduling Tool

An Online Meeting Scheduling Tool is a software application designed to help individuals or organizations manage appointments, meetings, and other engagements digitally. This tool eliminates the need for back-and-forth communication by enabling participants to see availability, propose times, and collectively agree upon a meeting slot. These tools often include features such as calendar integrations, automated reminders, time-zone functionality, and may also work with video conferencing platforms. By streamlining the scheduling process, these tools can significantly reduce administrative burdens, increase efficiency, and improve collaboration.

The Best Products

Our Recommendations: Online Meeting Scheduling Tool

Pick #1


Doodle is an online tool designed to simplify the process of scheduling meetings or other appointments. By using an interface that allows users to select multiple dates and times, Doodle eliminates the tedious back-and-forth communication often encountered when trying to agree upon a meeting time. Attendees can vote on their preferred options, and the organizer can then finalize the schedule based on these responses. Doodle integrates with various calendar systems and offers additional features, like automatic reminders, making it a comprehensive, flexible, and user-friendly solution for coordinating group events.

Streamlined Scheduling Process: Doodle simplifies the complex task of coordinating multiple participants' schedules. It allows users to propose multiple time slots and lets participants mark their availability, which streamlines the entire scheduling process.
Integrated with Calendar Platforms: Doodle can be seamlessly integrated with popular calendar platforms like Google Calendar, iCal, and Outlook. This feature enables users to manage their schedules from a single platform without the hassle of switching between different apps.
Transparency and Clarity: Doodle's visual interface provides a clear and comprehensive representation of all participant's availability. This transparency can significantly reduce misunderstandings and communication mishaps.
Time Zone Auto-Detection: Doodle has an automatic time zone detection feature, which is particularly useful for teams or individuals spread across different geographical locations. This ensures that meeting times are accurate and relevant for all participants, regardless of their location.
Polling Feature: Beyond scheduling meetings, Doodle also allows users to run polls for different purposes, including gauging participant preferences or making collective decisions. This feature can be a useful tool for decision-making in teams and organizations.
Dependency on Participants' Response: The success of the Doodle Poll is heavily dependent on when and whether the participants respond. This can result in delayed scheduling and planning.
Absence of Time Zone Adjustment: Doodle does not effectively handle time zones, which may result in scheduling mishaps when dealing with international teams.
Lack of Integration: Doodle lacks native integration with commonly used platforms like Google Calendar, Outlook or iCal. This missing feature requires extra steps to import Doodle events into your preferred calendar and can be cumbersome.
Limited Features on Basic Plan: The free or basic plan has a limited feature set. Critical features such as automatic reminders or participant management, which are important for meeting management, are only available on the premium paid tiers.
Reporting and Analysis: Doodle lacks effective reporting tools that would allow an organizer to gain insights from past schedules and meetings, making it harder to strategize and plan future events or meetings.

Pick #2


Calendly is an advanced online meeting scheduling tool that streamlines the process of arranging meetings by eliminating the back-and-forth email communication. Users simply set their availability preferences in the application, then share a personalized link that allows others to view their available times and schedule a meeting. It’s equipped with features like automatic time zone detection, integrations with digital calendars like Google, Outlook, Office 365, and iCloud, as well as coordinated group meetings where each attendee can independently select an available time slot. Its convenience and simplicity make it a popular choice in today’s digital communication landscape.

Seamless Integration with Calendar Applications: Calendly's online meeting scheduling tool integrates effortlessly with most calendar applications like Google Calendar, Outlook, Office 365, and iCloud. This allows for automatic updates and prevents double-booking.
Customizable Availability Settings: Calendly allows for deep customization of one's availability. You can set your preferred days and times for meetings, add buffers between appointments, and even control the maximum number of meetings you want per day.
Meeting Type Flexibility: With Calendly, you can create specific types of meetings with their designated duration. For instance, you can have different setups for a quick 15-minute check-in, a 30-minute discussion, or a 1-hour presentation.
Efficient Time Zone Handling: Calendly offers intelligent time zone detection which helps your invitees select times that work in their local time zone, eliminating the hassle of manual conversion.
Automates Follow-Up and Reminder Emails: Calendly comes with built-in automation features for sending follow-up emails and meeting reminders, improving the no-show and rescheduling rates.
Limited Customization Options: Calendly does not provide as many customization options as some of its competitors. This can limit businesses in tailoring the look and feel of the scheduling experience to their brand.
Difficulties Syncing Across Multiple Calendars: Calendly can struggle with syncing events across multiple calendars. This can become a bigger problem in a business setting where individuals may be trying to coordinate schedules across different platforms.
No Support for Travel Time: Calendly does not currently support the ability to add travel time or buffer time between appointments. This can lead to back-to-back scheduling of meetings without any breathing space.
Weak Reporting Features: Calendly's reporting capabilities are quite basic. Businesses that need comprehensive analytics about meeting habits, breaks, and more will find this tool lacking.
Difficulty in Handling Complex Schedules: While Calendly is great for basic scheduling needs, it faces challenges with more complex scheduling scenarios. For larger teams or more intricate scheduling needs, such as overlapping meetings or meetings across different time zones, the tool can fall short.

Pick #3

Google Calendar

Google Calendar is an online meeting scheduling tool that allows users to schedule and manage events in an organized manner. It is a highly interactive platform which enables users to set up meetings, invite participants, and send reminders through automated emails. Participants can RSVP to the invitations, enabling the host to effectively manage the event. Also, it integrates seamlessly with other Google applications like Gmail and Google Meet, providing features like direct creation of meetings from emails and scheduling video calls. It can also be synchronized with various devices, allowing easy access to your schedule from anywhere.

Integration with Google Suite: Since Google Calendar is a part of Google's Suite of services, it seamlessly integrates with Gmail, Google Meet, Google Chat. With the integration, users can schedule meetings directly from their inbox, without having to shift to another platform.
Ease of Time Zone Management: Google Calendar has a useful feature which automatically adjusts the meeting time for the guests based on their location. This is crucial for scheduling meetings with participants located in different time zones.
Calendar Sharing and Permission Control: Being a cloud-based tool, Google Calendar allows for calendar sharing amongst a team where individuals can view each other's availability. Furthermore, it gives you the control to decide who can view, edit, or manage your calendar, providing a tiered access system.
Meeting Details and Attachments: Google Calendar allows for comprehensive detail addition to each event. Users can add not just the time and venue, but also a descriptive agenda, attachments from Google Drive, and even custom reminders.
Availability Visualisation: Google calendar provides visual cues of free and busy slots, so it makes it easier for teams to schedule meetings when all/most participants are available, thereby improving the efficiency of scheduling.
Limited integration with third-party apps: While Google Calendar does integrate with other Google Suite products, it may not be as seamlessly integrated with other applications or online tools that your organization might be using.
Limited customization: Google Calendar offers only limited options for customization. For example, you can't customize the interface to match your company branding, neither can you add personalized fields or tags to the calendar events.
Lack of advanced scheduling features: Compared to some dedicated scheduling tools, Google Calendar lacks advanced features such as automated meeting transcription, tracking of meeting attendance and duration, or complex rules for availability.
No built-in video conferencing tool: Though Google Calendar integrates with Google Meet, it requires separately launching the video conferencing tool, which can create additional steps and hassles during the meeting scheduling process.
Absence of time zone conversion: Especially for organizations with international teams, a lack of automatic time zone conversion can lead to scheduling confusion and miscommunication. Although you manually can specify a time zone for each event, the process isn't automated and could be easily overlooked when arranging meetings across different time zones.

Pick #4


ScheduleOnce is a comprehensive online meeting and appointment scheduling tool that simplifies the process of scheduling meetings across different time zones and calendars. It functions by allowing users to set their availability for meetings, and then send a link to clients or colleagues who can pick an appropriate time that works for them. It integrates with various online calendars like Google Calendar, Office 365, and Outlook, enabling automatic updates and reminders. Additionally, ScheduleOnce ensures secure data handling and offers customizable booking pages, making it a flexible and efficient tool for businesses, educational institutions, and individuals alike.

Time Zone Intelligence: ScheduleOnce has a unique feature where it automatically adjusts meeting times based on participant's time zones. This removes confusion and ensures that everyone can attend the meeting at the correct local time.
Integration Capabilities: ScheduleOnce seamlessly integrates with popular calendars like Google Calendar, Outlook, and iCloud. This allows the user to manage all their events from one central location, increasing organization and productivity.
Booking with Approval: This feature allows you to review and approve meeting requests before they're scheduled. This gives you full control over your calendar, ensuring that you're never double-booked or scheduled for an inconvenient time.
Customizable Booking Pages: ScheduleOnce allows for personalized booking pages for each user or team. This can enhance the participant experience and create a professional impression for your organization.
Robust Reporting: ScheduleOnce offers robust reporting and analytics. This helps users to gain insights into their meeting patterns, increase efficiency, and make informed business decisions.
Limited Integration Capabilities: Although ScheduleOnce offers some integrations with popular calendar systems and CRMs, it currently lacks broader integration options with other types of business systems and apps, making it inconvenient for users who utilize a wider range of business tools.
Lack of Onboarding Process: Users have indicated that the user interface can be initially confusing and there is not much onboarding help or training in the platform, leaving many to figure out how to use it on their own.
Inflexibility in Customization: ScheduleOnce doesn't allow complete customization for its users. While you can set up basic schedule parameters, it misses out on offering capabilities catered to specific business needs like specific reminders or rules for certain types of meetings or appointments.
No Support for Multiple Languages: ScheduleOnce doesn't support multiple languages. This limits its usability for global teams or businesses that have clientele from different linguistic backgrounds.
No In-Built Video Conferencing: Unlike some other scheduling tools, ScheduleOnce doesn't have its own in-built conferencing capabilities, meaning users must integrate with a separate video conferencing platform to facilitate video meetings.

Pick #5

Acuity Scheduling

Acuity Scheduling is an online appointment scheduling software that offers a streamlined platform for businesses and professionals to manage and organize their appointments and schedules effectively. It allows users to automate their bookings, cancellations, reminders, and even payments, providing a seamless scheduling experience for both the business and the clients. The tool also lets users customize their availability, integrates with various calendars and platforms, and gives the option to sync meetings and schedule to their preferred calendar. This makes it an efficient tool for facilitating online meetings and managing time more effectively.

Time Zone Intelligence: Acuity Scheduling automatically adjusts for different time zones, allowing global teams or clients to book times that are convenient for them.
Brand Customization: It enables users to personalize the look of their scheduling page with their brand colors, logo, and style, ensuring a seamless experience for clients or team members.
Automated Reminders: Acuity Scheduling sends customizable automatic email and text reminders to participants ahead of meetings, reducing no-show rates and ensuring everyone is prepared.
Integration with Other Apps: It integrates seamlessly with other popular software like Google Calendar, Zoom, Outlook, and more, allowing users to synchronize their schedule across platforms and applications.
Flexible Scheduling Options: Acuity Scheduling offers flexible setting options. Users can set buffer times between meetings, prevent last minute bookings, create recurring appointments or group classes, and more, giving them control over their schedules.
Lack of Recurring Events Options: Acuity Scheduling lacks the ability to schedule recurring events, such as weekly team meetings, making it less flexible for consistent scheduling.
No Natively Integrated Video Conferencing: While Acuity does support video conferencing integration through Zoom and GoToMeeting, it does not have its own, natively integrated video conferencing software, which may be a disadvantage for users who prefer a single platform solution.
No native Calendar View: Acuity does not have a native calendar view option, which can cause inconveniences when trying to schedule several meetings at once or see an entire month's schedule at a glance.
Limited to One Type of Event per Page: Acuity Scheduling allows users to display only one service or event type per page, which could limit the user experience and make scheduling more complex.
Learning Curve for First-Time Users: Acuity Scheduling can be complex for new users to understand, especially if they are not tech savvy. There might be a learning curve to understanding how to set up the tool properly.

Pick #6

YouCanBook.meis a robust online meeting scheduling tool that allows for seamless coordination of appointments across different time zones. The tool integrates with calendar systems such as Google Calendar and Outlook, spearing the back-and-forth emails typically associated with scheduling meetings. It has customizable booking pages, enabling users to set available times, duration of meetings, and automatically distribute confirmation and reminder emails. This tool is particularly beneficial for businesses handling multiple appointments, assisting in simplifying the booking process, reducing no-shows, and improving the efficiency of operations.

Time Zone Intelligent: is fully automated in a way that it can manage bookings from different time zones. This is particularly beneficial for teams that are globally distributed or for scheduling meetings with clients who are in different geographical locations.
Calendar Integration: YouCanBook.mecan easily be integrated with major online calendars like Google Calendar and iCloud, which helps in keeping all of your schedules in one place, avoiding double-bookings and making sure that your availability is always up to date.
Customization: The tool allows for complete customization of booking pages, including branding with your own logos, photos and colors. You can also set customized reminders and follow-ups, which is excellent for enhancing customer experience and promoting your brand identity.
Flexible Rescheduling : The tool provides convenience for customers with its easy rescheduling feature. Customers can effortlessly cancel or reschedule their appointments, and these changes get instantly updated on your integrated calendar.
Payment Processing: YouCanBook.mesupports taking payments for bookings. This feature allows businesses to take payments from clients at the time of booking, ensuring that revenue is secured in advance.
Lack of Personalization Options: While is a well-featured scheduling tool, it does not provide many possibilities for personalization. You cannot heavily customize the booking page look and layout beyond branding colors and input fields, which may not suit every user's needs or preferences.
Limited Integrations: provides direct integrations with Google Calendar and iCloud, but it has limited support for other applications, such as project management tools and CRM platforms, which could impact workflow efficiency for users who use a variety of tools.
Time Zone Issues: Although it has a time zone adjustment feature, there are instances where it may not work correctly, causing meeting time confusion between different time-zoned participants.
Lack of Efficient Customer Support: Some users have reported delayed responses from the customer support, and lack of useful resolutions to their issues. This could lead to longer downtime whenever a user encounters an issue that cannot be resolved quickly.
Inflexible Scheduling Policy: YouCanBook.Me imposes strict scheduling policies like a minimum booking notice. This lack of flexibility can be disorderly for businesses that have unpredictable or last-minute scheduling needs.

Pick #7

Zoho Bookings

Zoho Bookings is an online meeting scheduling tool which simplifies the process of planning and scheduling appointments, meetings, and consultations. It integrates with Zoho’s suite of business software, as well as external calendars such as Google Calendar, offering streamlined scheduling across multiple platforms. By allowing clients to book their own time slots based on real-time availability, it facilitates efficient time management, reduces scheduling conflicts, and enhances customer convenience. Its features also include automated reminders, multi-channel notifications, and customization options, providing a robust solution for businesses looking to optimize their scheduling workflows.

Time Zone Adjustment: Zoho Bookings readjusts the appointment timings automatically based on the time zones of the parties involved, making it easier for international meetings and appointments.
Customizable Booking Pages: Zoho Bookings allows you to customize your booking pages in terms of design, content, and layout, allowing you to blend it seamlessly with your brand and providing a professional look.
Integration with Zoho Suite: If you're already using Zoho's suite of products in your business operations, Zoho Bookings integrates seamlessly with these, offering streamlined scheduling solutions and data management.
Advanced Scheduling Options: With Zoho Bookings, you can create complex schedules with overlapping appointments, buffer times and varying timeslots to better manage your client meetings or team sessions.
Sync with Multiple Calendars: Zoho Bookings allows you to sync with multiple calendars including Google Calendar, Zoho Calendar, and Outlook, keeping all your appointments in one place, regardless of where they were booked.
Limited integration capability - Zoho Bookings does not offer extensive integrations with other meeting tools like Microsoft Teams, Zoom, or Google Meet. This could be a significant hinderance for businesses that rely on these tools for their day-to-day operations.
Customizability Limitations - The tool may not offer as many options for customization as some other online scheduling tools. For instance, businesses may find it difficult to customize booking forms or automate personalized reminders or follow-ups.
Mobile app shortcomings - While Zoho Bookings does offer a mobile app, its functionality is more limited compared to the desktop version. This can make it difficult for users who need to schedule meetings on the go.
Interface Usability - Some users have mentioned the interface is not very intuitive, resulting in a steep learning curve to effectively utilize all its features. This can involve a significant time investment, which may not be feasible for all businesses.
Limited Support - Zoho's customer service is not 24/7 and some users have reported delays in response time. In a situation where immediate assistance is required, this could prove to be problematic.

Pick #8


10to8 is an online meeting scheduling tool that allows businesses to streamline their appointment booking process. It is designed to reduce no-shows, increase capacity, and boost repeat business by making communication between businesses and clients more effective. The software allows clients to book, cancel, or reschedule their own appointments online, providing automated SMS and email reminders. It also offers functionality for handling multiple business calendars, sharing schedules amongst team members, and syncing with other calendar systems. This platform is appreciated for its feature-richness, customization, and ease of use.

Advanced Scheduling Options: 10to8 allows users to schedule one-on-one appointments, group bookings, and even allows class bookings. This flexibility makes it useful for a variety of businesses and contexts.
Two-way Calendar Sync: The platform can fully integrate with Google, iCal, Office 365, and Outlook calendars to reduce double-bookings and keep your schedules aligned. Changes made in 10to8 will update your synced calendars and vice versa.
Automated Reminders: 10to8 has a useful feature that sends automated appointment reminders via SMS or email to the participants. This cuts down on no-shows and ensures that everyone is prepared for the upcoming meeting.
Customizable Booking Forms: Users can create personalized booking forms to collect all the necessary information from clients before a meeting. This can be customized to fit the needs of the business and allows for more organized data collection.
Online Payment Processing: 10to8 has a built-in online payment process functionality where clients can pay for services when they book. It integrates with popular payment gateways like PayPal and Stripe, making it easier to manage monetary transactions.
Limited Customization: While 10to8 offers standard functionalities for meeting scheduling, it lacks comprehensive customization options for unique business needs. This might decrease its effectiveness for businesses with specific requirements, such as branding elements or custom data fields.
Intuitive Interface Issues: Some users have reported that the user interface isn't as intuitive as some competitor platforms. While this might not be an issue for those accustomed to scheduling tools, newcomers might find the learning curve a little steep at first.
Limited Integration Capabilities: 10to8 suffers from restricted integration possibilities with other productivity tools like enterprise resource planning or accounting software. This can cause inconvenience, as data may need to be manually bridged between different platforms.
Time Zone Confusion: 10to8 sometimes struggles with intelligent detection of time zones. This could potentially lead to confusion in scheduling overseas meetings, impacting global operations notably.
No Built-in Video Meeting: Unlike some competitor platforms, 10to8 does not offer built-in video meeting capabilities. This means users have to use a separate video conferencing tool, which may decrease efficiency and increase complexity.

Pick #9

SimplyBook.meis an online meeting scheduling tool designed to streamline the process of booking appointments for businesses. It’s a highly flexible platform that can accommodate diverse business needs, from small service-based businesses to large corporations. Besides essential scheduling functions, SimplyBook.meoffers features such as SMS and email reminders, online payments, custom booking website, intake forms, multiple languages, and integrates with social media platforms, and certain business tools. Its capabilities extend to marketing by enabling businesses to promote deals and packages, thereby aiding in the growth and expansion of the business.

Customizability - With, you can tailor the booking system to fit your specific needs through customization. You can choose the exact parameters for bookings and manage them as you see fit, providing great flexibility.
Integrations - offers a multitude of integrations with popular platforms like Google Calendar, Facebook, Instagram and more. This allows you to accept bookings from multiple online channels and consolidate all appointments in one place.
Client Communication - has excellent features that support client communication. This includes automatic notifications, reminders for upcoming meetings, and the ability to send out promotional news to clients.
Comprehensive Reporting - With, you'll have access to detailed insights about your bookings. The analytics tools can help you track booking trends, client behaviors, and other statistics valuable to your business.
Multilingual Support - SimplyBook.mesupports over 30 languages and multiple time zone options. This is especially beneficial for businesses or individuals with international clients, as they can schedule meetings in the client's native language and correct time zone.
Limited Customization: While SimplyBook.meallows some level of customization, it doesn't offer as many personalization possibilities compared to other advanced scheduling tools. This can limit users in tailoring the scheduling experience to exactly fit their needs or branding.
Complex Interface: Some users have reported's user interface to be less intuitive and harder to navigate. This may lead to a steep learning curve especially for users who are not tech-savvy.
Lack of Seamless Integration: Although SimplyBook.meintegrates with Google Calendar and Outlook, it may not sync as smoothly with other business tools or third-party apps. This lack of seamless integrations can limit its effectiveness in a fully integrated digital ecosystem.
Unresponsive Technical Support: Some clients have shared that they have experienced slow responses or lack of action from's support team. This can negatively affect efficiency if you need fast solutions to issues you may be experiencing with the platform.
Inflexible Time Slot Allocation: might not be suitable for appointments that need flexibility in their time slot allocation. Its default scheduling system lacks the capability to schedule irregular or varying lengths of appointments effortlessly.

Pick #10


TimeTrade is a leading online appointment scheduling tool that is primarily utilized by businesses to manage, track, and enhance their appointment booking processes. With its personalized and automated features, companies can schedule one-on-one meetings, group meetings, and even classes or workshops in real time. It offers seamless integration with various calendars and CRM software, supporting customizable booking pages, automated reminders, and analytics. Additionally, TimeTrade promotes optimal customer experiences, helping businesses reduce no-show appointments, improve customer satisfaction, and streamline operations by efficient time management.

Intelligent Appointment Scheduling: TimeTrade's smart appointment scheduling allows businesses to match the customer's need with the right resource, at the right time leading to an improved customer experience. It also reduces the amount of time taken to secure an appointment date and time.
Seamless Integration: TimeTrade integrates well with popular email and calendar applications such as Microsoft Outlook and Google Calendar. This means you can track all your appointments in one place, and avoid scheduling conflicts.
Customized Branding: TimeTrade allows businesses to customize the look and feel of booking interfaces to match their unique brand identity. This feature improves brand consistency and helps to enhance the overall user experience.
Surveys and Feedback: TimeTrade offers built-in surveys that can be sent post-appointment to gather customer feedback. This is a valuable tool for businesses to identify areas for improvement and measure customer satisfaction.
Resource Pooling: TimeTrade’s capability of pooling resources allows it to share and allocate resources based on skill, location, and availability. This is useful for large organizations with multiple locations and resources to manage, ensuring efficient allocation and usage of resources.
Limited Integration Options: While TimeTrade does allow for some integration with other platforms such as Outlook and Google Calendar, it does not offer the broad array of integration capabilities that some other scheduling software does. This can significantly limit its utility for businesses using other programs. Lack of Automation: TimeTrade requires manual input for a lot of its features. For instance, while scheduling a meeting, it doesn't autofill details such as meeting purpose or type based on past data.
No Free Version: Unlike other scheduling tools that offer free versions with limited features, TimeTrade only offers paid versions of its software. This can be a significant hurdle for small businesses or individuals looking for budget-friendly options.
Complicated Interface: Some users have reported that the interface of TimeTrade is not very user-friendly and can be complex to navigate, especially for first-time users. This steep learning curve could potentially slow down the scheduling process.
Limited Customization Options: When it comes to customizing the appearance and user interface of the scheduling platform, TimeTrade offers minimal options. This lack of customization can restrict businesses from aligning the design of the platform with their branding.


What is an Online Meeting Scheduling Tool?

An Online Meeting Scheduling Tool is a type of software that helps users schedule meetings or appointments online. It’s capable of syncing with users’ calendars, sending reminders, allowing attendees to confirm their availability, and even switching between time zones, thereby reducing the hassle of manual coordination.

Why is it essential to use an Online Meeting Scheduling Tool?

Online Meeting Scheduling Tools are crucial as they save time, increase efficiency, and prevent conflicts by allowing participants to view availability at a glance. They are also useful in managing attendees, sending updates or changes in schedule, and can integrate with other systems like e-mail or calendars for smoother operations.

How does an Online Meeting Scheduling Tool work?

These tools work by allowing the meeting host to propose multiple meeting times, which can then be shared with attendees. Attendees can mark their availability, and the tool will identify suitable meeting times based on the responses. Some tools can even automatically schedule the meeting on everyone’s calendars.

Can I use Online Meeting Scheduling Tools for recurring meetings?

Yes, most Online Meeting Scheduling Tools allow you to schedule recurring meetings. You can customize the recurrence pattern based on the frequency you need, such as daily, weekly, monthly etc.

Are Online Meeting Scheduling Tools secure?

Many Online Meeting Scheduling Tools prioritize security and strive to ensure user information is kept confidential. However, as with any online tool, it’s crucial to use trusted platforms, stay updated on their privacy policies and safeguard your personal data.