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The 10 Best Meeting Management Software Tools

Jannik Lindner
Jannik Lindner
  • Last Updated: December 4, 2023

The 10 Best Meeting Management Software Tools are comprehensive platforms designed to streamline scheduling, collaboration, note-taking and follow-ups, contributing to effective meeting planning and productivity enhancement.

Learn more about our top picks for: Meeting Management Software

Purchasing meeting management software can offer multiple benefits, ranging from structured organization, time-efficiency to efficient decision making. This software ensures all participants can track meeting agendas and minutes with ease, enhancing transparency and accountability. This tool offers scheduling capabilities, automated reminders, and calendar integration which avoids confusion related to time and place of meetings. The software also streamlines communication before and after the meetings, enabling users to share material, updates or tasks effortlessly. Lastly, it aids in tracking progress on decisions made during the meeting, ensuring a better outcome and productivity. Hence, investing in meeting management software can significantly enhance meeting productivity, organization and overall team performance.

The Best Products

Our Recommendations: Meeting Management Software

  1. Fellow.app
  2. Lucid Meetings
  3. Beenote
  4. Hypercontext
  5. Adam.ai
  6. MeetingBooster
  7. MeetingKing
  8. Agreedo
  9. Magic Minutes

Pick #1

Fellow.app

Fellow.app is a cutting-edge meeting management software that streamlines team and individual conversations, making collaboration seamless across an organization. It enables users to create meeting agendas, assign action items, automate follow-ups, and establish conversation streams to keep teams aligned and accountable. It incorporates artificial intelligence to enhance productivity by providing insights into meeting patterns and offering suggestions for improvement. Fellow.app also integrates with several common workflow tools, allowing synchronization and easy migration of data, ensuring a smooth and efficient workflow.

Streamlined Agenda Building: Fellow.app allows users to build a collaborative agenda for the meeting, making it easier for all participants to understand the topics ahead of time and contribute to the discussion.
Actionable Meeting Minutes: Using Fellow.app, you can create action items and delegate tasks during the meeting itself. This ensures that important points are not forgotten and are duly noted for action.
Integration with Popular Tools: It integrates with many other tools like Google Calendar, Outlook, Slack, Zoom etc. This makes it easier to schedule and conduct meetings from within the tools your team already uses.
Enhanced Feedback Mechanism: Fellow.app facilitates real-time feedback, enabling participants to quickly and effectively communicate their thoughts, comments, or ideas during and after the meeting.
Performance tracking: This software offers robust features that track performance-related metrics. This ensures that users can keep a track on the effectiveness and outcomes of meetings and adjust accordingly for improved productivity and efficiency.
Limited Integration Support: Fellow.app has limited integrations with other software. It primarily works well with Google Suite and Slack but for users utilizing other platforms, this can create a significant barrier.
Lack of Async Communication: Fellow.app is designed to manage synchronous meetings effectively but for remote teams relying heavily on asynchronous communication, Fellow.app may not be the most suitable tool.
Limited Customization: Fellow.app provides fixed sets of templates for meetings and workflows. For teams with need for more flexible and custom settings, the app might not be quite adaptable.
Learning Curve: While overall user-friendly, Fellow.app does have a small learning curve at the beginning. Especially for non-tech-savvy individuals, initial setup and utilization could be challenging.
Issues with Notifications: Some users have reported problems with notifications on Fellow.app, either not getting reminded about upcoming tasks or notifications being skipped or delayed. This can lead to missed deadlines and decreased productivity.
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Pick #2

Lucid Meetings

LucidMeetings.com is a comprehensive meeting management software that provides an integrated suite of tools to facilitate scheduling, participation tracking, meeting preparation, decision making, and documentation. The platform offers a collaborative environment enabling businesses to conduct effective and efficient virtual meetings. With its structured meeting processes, reusable templates, real-time shared note-taking, and automatic follow up tasks assigning feature, it improves the overall meeting productivity. Its built-in automation tools for meeting minutes and action items ensure transparency and accountability. Hence, LucidMeetings.com is a complete solution for organizations looking to streamline their meeting procedures and enhance collaboration.

LucidMeetings.com facilitates the organization and planning of meetings by integrating tools for scheduling, creating agendas, and issuing invitations.
It provides functionalities for real-time collaboration, allowing participants to edit shared documents, take group notes and brainstorm ideas together.
This platform supports multi-platform access which means attendees can join meetings from any device, be it a desktop, tablet, or smartphone.
It includes post-meeting management features such as the ability to automatically generate and distribute meeting minutes and actions to all participants.
LucidMeetings.com also supports visual meeting templates, such as decision trees or flow charts, that can help guide the meeting and make complicated topics easier to understand.
Limited integration capabilities - LucidMeetings.com does not have robust integration with some common productivity and project management tools. This tends to be a drawback for businesses that utilize a wide array of different platforms in their operations.
User interface - Some users find the user interface to be non-intuitive and outdated, which can affect overall user experience and ease of navigation.
Absence of mobile app - While the site does work on mobile browsers, there is no dedicated app for mobile devices. This might affect those individuals who prefer to organize or attend meetings while on the go.
Functionality improvements - Several users have mentioned that there are areas in functionality that need improvement. For instance, document sharing and importing meeting minutes could be more user-friendly and straightforward.
Limited customizability - Compared to other meeting platforms, LucidMeetings.com has limited options for personalizing the meeting rooms and user interface according to user preferences or corporate branding.
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Pick #3

Beenote

Beenote.io is a comprehensive meeting management software designed to streamline the organization, execution, and follow-up of business meetings. The platform enables users to plan and organize meetings, generate customizable agendas, assign tasks, monitor progress, manage documents, and seamlessly integrate with various calendar apps. The tool facilitates improved collaboration and efficient decision-making by allowing precise record-keeping. It also features functionalities for voting and decision making, promoting more effective and productive meetings. Moreover, Beenote.io ensures legal traceability of meetings by safely keeping track of all your meeting minutes, decisions, and tasks which are time-stamped for enhanced accountability.

Beenote.io allows users to consolidate meeting agendas, minutes, and action items into a single, intuitive platform. This can increase efficiency through centralized access to important meeting-related documents.
The platform has a unique follow-up feature, meaning it allows automatic tracking of action items and decisions made during meetings. This increases accountability and ensures tasks do not fall by the wayside.
Beenote.io also offers kanban view of all tasks which allows visual tracking of action items, helping teams to stay organized and meet project deadlines with more insight and less stress.
It Connects to your calendar (Outlook, Google, iCal) and send emails for meeting invitations, reminders and minutes, which means it seamlessly fits into your daily workflow without the need for unnecessary alterations or additional tools.
Beenote.io is not only for corporate use, but also caters to educational and governmental institutions, thus offering a diverse set of features catering to the unique needs of these sectors.
Limited Collaboration Tools - Beenote.io does focus on managing meetings and tasks, but it is lacking when it comes to real-time collaboration tools. It does not offer video conferencing or screen sharing, that are heavily relied on in today's virtual meetings.
Interface - The user interface of Beenote.io is not as intuitive, streamlined or as visually appealing as some of its competitors. This can make it difficult for new users to navigate and get acquainted with the software.
Limited Integration Possibilities - Although Beenote.io does provide integration with some popular calendars, it falls short in offering integrations with a broader range of external apps and tools, such as CRM software or project management tools.
Difficult to Customize - Beenote.io is don't have much flexibility in customizing the meeting structure beyond its existing template. This can pose a problem when a company wants to tweak the meeting settings to suit their specific needs.
Meeting Minutes feature - The automated meeting minutes feature in Beenote.io often requires extra editing, as it may not accurately transcribe or capture all the important points discussed during the meeting. This can be time-consuming.
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Pick #4

Hypercontext

Hypercontext.com is a meeting management software platform that helps enhance productivity by streamlining the coordination of meetings. This software paces well in this digitalized world by aiding the compilation of agendas, tracking goals, providing conversation tools, and promoting action items. The platform facilitates seamless and organized business meetings and collaborations by ensuring discussions align with team objectives. It renders an interactive space for users to share their strategic ideas, facilitating real-time decision making, and increasing the likelihood of achieving business objectives.

Structure and Organization: Hypercontext.com provides comprehensive tools that help to structure and organize meetings effectively. It allows users to create clear agendas, set and track actionable items, and ensure everyone is well-prepared before the meeting.
Real-Time Collaboration: It provides a platform for team members to collaborate in real-time. Users can share their updates, contribute to the agenda, and provide feedback, creating more engagement and involvement in meetings.
Integration with Other Platforms: Hypercontext.com integrates seamlessly with other platforms such as Slack, Google Calendar, and Microsoft Teams. This integration ensures that all the relevant information can be accessed from your preferred platform and makes it easier to sync and update meeting details.
Performance Tracking: Hypercontext.com provides features for tracking team performance against goals and action items set in the meeting. It helps in monitoring progress, holding team members accountable, and ensuring that tasks are completed on time.
Employee Feedback Gathering: The platform facilitates anonymous employee feedback. This feature allows managers to understand their team members' thoughts and feelings about work, creating an open line of communication and fostering a better working environment.
Limited Integrations: While Hypercontext.com does offer an integration with Slack, it falls short with integrations with other popular project management, CRM, or ERP software. Therefore, synchronization may not be as smooth as expected for many businesses that use a wide array of tools.
Learning Curve: Hypercontext.com sports a unique interface that might not be familiar to everyone. Although it is relatively simple, some users mention it requires some time and experience to get accustomed to it.
No Offline Capabilities: Since Hypercontext is a web-based platform, you are unable to access meeting notes and details when there is no internet, which poses a challenge for teams working in areas with unstable connectivity.
Limited Customizability: Hypercontext offers limited customizable options when it comes to the meeting structure and format. It follows a rigid structure that might not be feasible for those who like to conduct meetings their own way.
Lack of Robust Analytics: While Hypercontext.com does provide some analytics about meeting productivity, it does not give robust data visualization or in-depth insights. Some users may require more comprehensive data analysis features to effectively gauge the productivity and effectiveness of their meetings.
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Pick #5

Adam.ai

Adam.ai is an advanced meeting management software designed to streamline and optimize the meeting processes for businesses. It provides a comprehensive platform for all facets of meeting management including scheduling, setting agenda, defining meeting roles, assigning tasks, and recording decisions. Besides facilitating online and in-person meetings, it integrates with various productivity tools and project management software for improved organization and efficiency. With AI-powered functionalities, automatic transcript generation and follow-up features, Adam.ai enhances team productivity, saves time, and ensures a seamless and effective meeting experience.

Advanced meeting organization: Adam.ai organizes all your meetings in one unified space. From arranging the schedule, setting the agenda, recording meeting minutes and follow-ups, it provides a systematic approach to conducting and managing meetings.
Actionable insights: Adam.ai has analytics and reporting tools that provide actionable insights based on meeting data. These can help in strategic decision making, assessment of meeting effectiveness, and improvement of team productivity.
Intelligent Assistant: Adam.ai has an intelligent assistant that helps in moderating meeting discussions and capturing important points, decisions, and tasks. This reduces human errors and ensures thoroughness in the recording of meeting details.
Integration flexibility: Adam.ai can be integrated with nearly all popular work tools such as Office 365, Google Calendar, Slack, and others, aiding in better streamlining of your workflow and reducing switching between applications.
Meeting lifecycle management: Adam.ai offers a unique feature of managing the entire lifecycle of a meeting from pre-meeting agendas to post-meeting follow-ups and evaluation. This feature ensures that important tasks and points discussed in the meeting are not lost or ignored after the meeting ends.
Limited Integration Options: Although Adam.ai offers integration with some popular productivity tools, it does not have wide integration options with other popular software applications. This can cause inconvenience for users who want to integrate it with tools they regularly use.
No Mobile Apps: Adam.ai lacks dedicated mobile applications for both iOS and Android. In the modern world where most users want to access work-related tasks on-the-go, this lack of mobile support can be a significant drawback.
Steep Learning Curve: The user interface is not very intuitive and it may take some time for new users to get familiar with the features and functions of the software, thus increasing the time needed for setup and implementation.
Limited Support for Physical Meetings: While Adam.ai is excellent for managing and executing online and virtual meetings, it's not as equipped for managing physical, in-person meetings. Details such as seating arrangements, physical folders, or hardware needs can't be handled by the system.
Limited Task Assignment and Following Up: Adam.ai may be a useful tool for organizing and managing meetings, but it lags a bit when it comes to assigning tasks to meeting participants and following up on those tasks after the meeting.
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Pick #6

MeetingBooster

MeetingBooster.com is a leading Meeting Management Software designed to streamline and optimize the processes surrounding business meetings. It offers functionalities for scheduling, organizing, conducting, and executing action plans for business meetings. The platform aims to increase meeting productivity by automating meeting tasks, providing structure for actionable notes, facilitating the distribution of minutes, and ensuring accountability with task tracking. It reduces time spent on administrative tasks and enhances the decision-making process, ultimately intended to improve the overall meeting efficiency and productivity within an organization.

Enhanced Meeting Efficiency: MeetingBooster.com is designed to facilitate the creation of structured meeting agendas, thus ensuring that meetings are more productive, objectives are met, and time is used effectively.
Assigning and Tracking Action Items: The platform allows users to assign specific tasks or action items to meeting participants and monitor their progress, ensuring accountability and efficiency in task execution.
Comprehensive Meeting Analytics: MeetingBooster.com provides a variety of analytical tools, enabling organizations to evaluate the effectiveness of their meetings, identify areas for improvement, and track meeting trends over time.
Knowledge Retention: The software offers professional meeting minutes management, allowing companies to capture, distribute, and archive the knowledge shared in meetings. This prevents loss of vital information and enhances organizational effectiveness.
Integration with Other Services: MeetingBooster.com is designed to seamlessly integrate with Microsoft Outlook and other services, making it easy for users to schedule and manage meetings without switching between multiple systems.
MeetingBooster.com has a quite steep learning curve. Some users may find it complex and will need an appropriate amount of time and training to fully navigate and utilize all of its features effectively.
The user interface, although informative, is not as streamlined or visually appealing as many of its counterparts. This can lead to decreased user experience and engagement.
No mobile application is available for MeetingBooster. That deprives users of the convenience to access meetings and related content from their smartphones especially when on the go.
The software requires dependable and strong internet connectivity for successful usage. It can lag or be non-responsive in areas where the connection is slow or fluctuating.
Customer service has been reported to be slow and inefficient for some users, which can lead to frustration when trying to resolve issues or needing help with using the software efficiently.
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Pick #7

MeetingKing

MeetingKing.com is a comprehensive web-based meeting management software that provides a platform for organizing effective, productive meetings. With features such as meeting scheduling, agenda setting, note-taking, task assignment, and tracking action items, MeetingKing.com helps streamline pre-meeting, in-meeting, and post-meeting activities. This user-friendly tool enhances team collaboration and reinforces accountability, ultimately transforming meetings into a more efficient process. Furthermore, it allows for integration with popular email and calendar applications, which makes it an all-inclusive solution for meeting management.

Efficient Agenda Creation - MeetingKing.com streamlines the process of preparing meeting agenda. It provides templates and an easy-to-use interface, allowing for more effective preparation and organization. Task Assignment and Follow-Up - The program allows for the assignment of tasks directly from the meeting environment. Tasks are then automatically included in minutes, streamlining the process and improving task visibility. Integrated Meeting Minutes - MeetingKing.com generates meeting minutes automatically, directly from the agenda created. This feature alleviates the time consuming task of preparing meeting minutes manually. Direct Email Integration - It allows for direct email integration, enabling easy distribution of meeting agendas, minutes, and follow-ups directly from the application to all attendees. Meeting History Access - It has the benefit of keeping a detailed record of all past meetings. These history files include all agendas, minutes, decisions made, and tasks assigned, providing a essential reference tool for future planning and decision-making.
Limited Integrations - MeetingKing does not offer sufficient integrations with other commonly used applications for scheduling and video conferencing like Microsoft Teams, Google Meet, etc. This limits seamless software use.
Limited Features - Compared to other meeting management software, MeetingKing lacks some advanced features such as real-time document collaboration or advanced meeting analytics, which could enhance meeting productivity.
Not suited for larger teams - MeetingKing is best suited for smaller business operations. It may not offer the scalability required to handle larger teams and multiple meetings simultaneously, which might limit its usage for larger companies.
High Learning Curve - The user interface, while straightforward at first, might entail a learning curve for some people, making it less accessible to people who are not technologically inclined.
Lacking in Roles Definition - MeetingKing also doesn't offer a feature where you can define the roles of participants. Some rival management tools allow users to set participants as the presenter, attendee, etc. which provides better control.

Pick #8

Agreedo

Agreedo.com is a comprehensive meeting management software that helps users in conducting productive and organized meetings. The platform allows for the creation of meeting agendas, tracking of discussion points, assignment of tasks and deadlines, and the generation of meeting minutes. It fosters effective communication by ensuring all participants are aligned with the objectives of the meeting. Its user-friendly interface encourages participation and accountability, and its features are accessible from various devices, enhancing its usability for remote and on-site team meetings.

Agreedo.com allows users to create meeting agendas directly on the platform, helping to keep everyone aligned on the purpose and focus of each meeting.
It offers the capability of assigning and tracking action items, which can be useful for ensuring tasks discussed during meetings are followed up on.
Agreedo.com supports both remote and face-to-face meetings, giving flexibility to teams and organizations in today's diverse working environments.
The platform supports seamless documentation and sharing of meeting minutes, helping to keep those who couldn't attend the meeting up to date.
Agreedo.com also comes with a built-in decision-making feature, enabling team members to vote on specific issues, making decision making more democratic and transparent.
Agreedo.com, used as a Meeting Management Software, does not have an inbuilt video conferencing feature. Users need to integrate it with other software for video meetings which can sometimes be a hassle.
Agreedo.com does not provide the functionality to restrict the editing power of participants. This could result in unregulated changes being made to the meeting agenda or minutes.
The user interface of Agreedo.com is not the most straightforward, particularly for first-time users. It might take some time to get accustomed to the tool thereby potentially slowing down the process.
It lacks customization options. Users might find it difficult to tailor the software according to their specific needs and preferences.
Agreedo.com does not integrate with many other software. For a person who uses multiple applications together, they may face interoperability issues.
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Pick #9

Magic Minutes

MagicMinutes.co.uk is a renowned Meeting Management Software designed to facilitate and streamline meeting processes for teams and organizations. It provides comprehensive solutions that aid the planning, execution, and review of meetings. Key features include automated meeting scheduling, agenda setting, assigning of action points and helpful reminders, minutes recording and distribution, and tracking of tasks. In essence, MagicMinutes notifies users of upcoming meetings, ensures effective communication during meetings, and aids post-meeting follow-ups to enhance productivity and accountability. This software remarkably reduces time wastage, enhances decision-making processes and improves overall team collaboration.

MagicMinutes.co.uk provides a centralized platform for managing meeting documentation. It not only offers the ability to create and distribute meeting agendas, but also file and organize all minutes, tasks, and decisions made for easy reference later.
The system comes with a built-in action tracker, which is particularly useful for managing tasks and assignments after the meeting is done. This feature allows users to allocate tasks, set deadlines and track the progress.
It promotes accountability amongst attendees. By a system that records who said they would do what by when, MagicMinutes.co.uk ensures that tasks are not forgotten and meeting results are followed up on.
The software also offers automated reminders for meetings and for unfinished tasks. This helps to ensure that meetings are well-attended and that tasks allocated during the meetings are completed on time.
The comprehensive search function of MagicMinutes.co.uk allows users to easily find specific topics, decisions, or tasks that have been discussed previously. It negates the need to sift manually through physical documents or unrelated digital files.
Limited Customization options: Often, certain software may allow little opportunity for customization based on unique company requirements, which can affect the meeting management experience.
Complexity: If MagicMinutes software is too complex or not intuitive, it might create a learning curve for new users resulting in lower efficiency.
Limited Integration with other platforms: If MagicMinutes.co.uk doesn't integrate well with other software that the company already uses, it can be a major downside as they may not be able to bring all their processes together.
Absence of certain key features: If MagicMinutes.co.uk lacks some important meeting management features like real-time reporting, simultaneous editing, etc. it can be a major disadvantage.
Lack of multilingual support: If MagicMinutes.co.uk does not support multiple languages, this may act as a barrier for non-English speakers.
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FAQs

What is Meeting Management Software?

Meeting Management Software is a digital tool that helps in scheduling, organizing, and executing corporate meetings. It offers features like agenda setting, tracking meeting minutes, task assignments, collaboration tools, and calendar integration, ensuring efficient organization and follow-through on meeting objectives.

Why is using Meeting Management Software important?

Meeting Management Software helps to streamline the entire meeting process. It aids in keeping track of meeting schedules, agenda, discussion points, and action items. It also promotes accountability among team members, improving overall productivity and effectiveness of meetings.

How does Meeting Management Software support remote meetings?

Many Meeting Management Software solutions integrate with video conferencing platforms, allowing teams to meet remotely while still accessing shared agendas, notes, and action items from within the software. These features make it easier to conduct, participate in, and follow up on remote meetings.

Can Meeting Management Software integrate with other business tools?

Yes, most Meeting Management Software can integrate with other tools like email platforms, calendar apps, project management systems, and communication tools. This enhances the seamless flow of information across different platforms, improving overall business efficiency.

What should one consider while choosing Meeting Management Software?

When choosing Meeting Management Software, consider factors like ease of use, integration capabilities, the platform’s features in relation to your specific needs, costs, security features, scalability, and customer support. The best software is one that aligns well with your team’s requirements and workflow.

Overview