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The 10 Best Meeting Engagement Software Tools

The 10 Best Meeting Engagement Software Tools’ provides a comprehensive analysis of top-notch platforms that facilitate effective virtual collaborations, interactive meetings, and enhanced participant engagement through features like polling, Q&A, whiteboarding, and analytics.

Learn more about our top picks for: Meeting Engagement Software

Meeting Engagement Software is a type of technology tool designed to facilitate and enhance the effectiveness of meetings. It incorporates features that promote organization, interaction, and productivity during meetings. This usually includes functionalities for scheduling, agenda planning, note-taking, task assignments, and interactive elements such as voting or polling for feedback. Some advanced platforms also allow audio-video conferencing, screen sharing, real-time collaboration on documents, and integration with other business tools. The primary aim of this software is to streamline the meeting process, foster engagement, and save time by reducing unnecessary or unproductive aspects of meeting sessions.

The Best Products

Our Recommendations: Meeting Engagement Software

Pick #1


Zoom is a leading cloud-based meeting engagement software that enables a variety of communication methods, including video conferencing, online meetings, chat, and mobile collaboration. It is an effective tool for businesses and individuals as it allows for seamless interaction regardless of physical location. Zoom helps facilitate real-time communication and engagement with features like screen sharing, session recording, live chat, virtual backgrounds, and breakout rooms, which is particularly beneficial for remote working and distance learning scenarios. It is widely used globally due to its simplicity and flexibility in accommodating large numbers of participants.

HD Video and Audio: Zoom delivers impressive high-definition (HD) video and audio quality during meetings. This feature makes communication more effective as the participants can clearly see and hear each other, irrespective of the number of participants.
Screen Sharing and Collaboration: Zoom allows you to share your screen with others during the meeting for real-time collaboration and decision making. It also allows for annotations and white-boarding for a more interactive discussion.
Breakout Rooms: This is a unique feature in Zoom that allows you to split your online meetings into up to 50 separate sessions for smaller group discussions. The host can choose to break out in sessions randomly or manually.
Recording and Transcriptions: Zoom provides a recording feature that allows you to record your meetings for future reference. Beyond just recording, it can also provide automatic transcriptions of the meetings, making the content easily accessible and searchable later.
Virtual Backgrounds and Touch Up: This feature eliminates distractions from your physical environment during a video conference. Zoom's virtual background feature allows you to display an image or video as your background during a meeting. It also offers a ‘Touch up my Appearance’ option that smooths out the skin tone on your face, to present a more polished look for professional meetings.
Limited engagement features - While Zoom does allow for features such as polling and Q&A, it lacks deeper, more interactive engagement features such as whiteboard annotations or virtual breakout rooms.
Dependent on internet connectivity - Zoom's performance is significantly impacted by the quality of the Internet connection. This can disrupt meetings and cause frustration, particularly for users with unreliable or slow Internet connections.
User interface is not very intuitive - Zoom's interface can be somewhat cumbersome and confusing for first-time users, causing potential delays or difficulties during meetings.
High CPU usage - Zoom consumes a significant amount of CPU resources, which could slow down the performance of other applications on the computer, especially for users with lower specification devices.
Limited customization and branding - Zoom's features for event customization and branding are limited. This can make it difficult for organizations to create a consistent and engaging brand experience for attendees.

Pick #2

Microsoft Teams

Microsoft Teams is a cutting-edge meeting engagement software that is developed as part of the Microsoft Office 365 suite of applications. It acts as a hub for workplace collaboration, effectively merging chat, video meetings, file storage, and app integration. Teams allow users from around the globe to schedule video, audio, and web conferences with features such as note-taking, file uploading, screen sharing, and instant messaging, facilitating streamlined and efficient communication. Its integration capabilities with other Microsoft Office and third-party applications make it an invaluable tool in modern digital workspaces.

Seamless Integration with Microsoft 365: Microsoft Teams is part of the Microsoft 365 suite, providing seamless integration with other tools such as Outlook, Word, Excel, PowerPoint, and SharePoint. This makes scheduling, content sharing, and collaborating during meetings much more efficient.
Co-Authoring Capabilities: MS Teams has a feature that allows multiple participants to co-author or edit a document simultaneously during a meeting. This real-time collaboration enhances productivity and allows changes to be made instantly.
Advanced Meeting Features: Teams offer advanced features like background blur, Together Mode, and breakout rooms, which improve the overall quality of virtual meetings. These options further enhance focus, engagement, and collaboration during meetings.
Built-in Transcription Services: Teams has an in-built meeting recording and transcription service. This is a helpful tool for individuals who may not be able to attend a meeting but want to review its content afterward. The transcriptions also make it easy to refer back to key discussion points.
Robust Communication Options: Besides standard video/audio conferencing, Teams offers rich communication features such as screen sharing, live captions, interactive polling, and the ability to draw directly on shared content, enabling more dynamic and interactive meetings.
The learning curve - Microsoft Teams has a somewhat complex user interface that can be challenging for less tech-savvy individuals to understand and use efficiently.
Difficulty in integration - Although Teams can integrate with various Microsoft tools, integrating with non-Microsoft apps and platforms can be difficult, limiting its compatibility.
Limited editing functionality - Teams doesn’t provide comprehensive editing features within the platform. There are often needs to kick out to different apps (such as Word or Excel) to edit an attachment, which can disrupt the workflow.
Performance issues - Several users have reported that Microsoft Teams has a substantial demand on system resources, impacting its performance on machines with lower specifications.
Inefficiencies in meeting controls - The meeting controls in Teams are not very intuitive. Things like muting/unmuting participants, presenting content, and switching between screens can be challenging, especially for first-time users.

Pick #3


Slack is a powerful meeting engagement tool and a cloud-based platform that facilitates team collaboration. Its core function is to bring together all forms of communication such as messaging, tools and files into one place, enabling teams to work remotely and in-office efficiently. Offering a wide range of features such as direct messaging, group discussions, file sharing, and integration with other software like Google Drive and Dropbox, Slack streamlines workflow and enhances productivity. It also supports video conferencing and real-time collaboration on documents, making it a highly versatile platform improving meeting engagement significantly.

Real-time communication and collaboration: Slack provides a platform for instant messaging and collaboration. Teams can discuss topics in real time, making it more engaging and interactive compared to conventional one-way communication mediums.
Integration with other tools: Slack allows integration with multiple external tools such as Google Drive, DropBox, Asana, Zoom, etc. This allows users to share files, manage tasks, and schedule meetings without leaving the Slack platform, making the meeting engagement much smoother.
Customization and Organization: Slack channels can be organized by teams, projects or topics. This feature helps keep the discussions, files, and decisions related to specific meetings in an organized manner, enhancing the efficiency of meeting engagements.
In-app video and voice calls: Slack provides the option for direct video or voice calls. These features can push engagement in virtual meetings without requiring any additional tools.
Record of Conversation: Slack archives all messages and files shared on its platform. This feature benefits teams in tracing back the discussed points, decisions taken, or files shared during meetings or otherwise. This greatly aids the post-meeting process and ensures everyone has access to the meeting's information.
Slack does not offer native video conferencing features, it only offers integrations with third-party tools. This may cause difficulties in setting up and managing meeting sessions all within a single platform.
Unlike dedicated meeting engagement platforms that provide interactive features like whiteboarding, polling, and annotations, Slack lacks these interactive features in its basic functionality, limiting participant engagement during meetings.
Slack has no built-in functionality for scheduling and calendar management for meetings. This means users have to link external calendars or use additional plugins which can complicate meeting coordination.
There is no native way in Slack for tracking or recording meetings, limiting the options for revisiting the content of meetings or comprehensive meeting minutes for those who couldn't attend.
Slack does not offer built-in presentation tools, meaning any sharing of content must be done through screen sharing which may not provide the same level of accessibility or visibility as dedicated presentation tools.

Pick #4

Google Meet

Google Meet, previously known as Google Hangouts Meet, is a premium video conferencing service developed by Google. It’s part of Google Workspace (formerly G Suite), providing a platform for scheduled meetings or impromptu video chats for individuals or businesses. The service enables seamless virtual collaboration, allowing users to join meetings directly through invitations, schedule meetings in Google Calendar, or start them from Gmail. It offers HD video and audio, screen sharing capabilities, a real-time captioning system, and integration with other Google services. Its intuitive interface, paired with robust security features, makes Google Meet a versatile meeting engagement software suitable for remote work, virtual classrooms, or casual meet-ups.

Integrated with G Suite: Google Meet is fully integrated with G Suite, meaning it has seamless compatibility with other Google tools like Gmail, Google Calendar, and Google Drive. This integration makes scheduling, joining meetings, and sharing documents easier and more efficient.
Live Captioning: Live captioning is a unique feature in Google Meet that uses Google's speech recognition technology to provide captions in real time. This feature can improve the accessibility of meetings for those who are deaf or hard of hearing, are non-native speakers, or just prefer to read along.
High Quality Video and Audio: Google Meet allows up to 250 individuals to participate in a meeting with high quality video and audio. This encourages clearer communication and enhanced engagement between participants.
Advanced Screen Sharing: Google Meet has a customisable screen sharing feature where you can choose to share your entire screen, a specific window, or present a particular tab. This feature can enhance the analytic discussion and increase the engagement in the meeting.
Adaptive Layouts: Google Meet offers adaptive layouts, which automatically adjusts the layout of the meeting based on the content and the number of participants. For example, if a participant is presenting a slide, that will be highlighted on each participant's screen.
Limited Interactive Tools: Google Meet primarily focuses on the video conferencing aspect and lacks several engagement tools like whiteboards or breakout rooms which are offered by other competition, potentially restricting interactive sessions,
Dependency on Google Ecosystem: Google Meet works best when integrated with other Google Workspace applications. This means for people or organizations who do not use Google Workspace, the benefit of using Google Meet diminishes,
Limited Customization: Google Meet offers fewer features for users to customize their video interface compared to other platforms. This can limit the user's control and personalization,
No built-in Recording for free version: The recording feature is not available in Google Meet's free version, hence, individuals or small organizations without a larger budget could struggle with this limited functionality,
Sub-par Performance on Low-speed internet: Despite recent updates to improve performance, Google Meet still tends to struggle providing stable connection on lower speed internet connections, which could disrupt meeting experiences.

Pick #5

Zoho Meeting

Zoho Meeting is a robust meeting engagement software designed to streamline online meetings and webinars. It provides a secure and comprehensive platform for businesses to conduct and manage virtual meetings, presentations, product demonstrations, training sessions, and online conferences in real time. Zoho meeting offers a range of features including audio/video conferencing, screen sharing, meeting scheduling, webinar analytics, audience polling, and Q&A engagement tools. It also comes with recording options, allowing users to record, store, and replay meetings or webinars for future reference. Being a browser-based tool, it doesn’t require any software installation, offering an easy and hassle-free user experience.

Screen Sharing and Interactive Whiteboard - Zoho Meeting allows meeting attendees to share their screens for improved collaboration. It also features an interactive whiteboard for brainstorming sessions and visually expressing ideas.
Integration with Zoho Ecosystem - Zoho Meeting is part of a larger suite of business tools and integrates well with other Zoho products. This integration makes it easier to organize and coordinate meetings directly from other Zoho applications like Zoho CRM or Zoho Projects.
Recording and Storage Capability - Zoho Meeting lets you record meetings, allowing participants to recap the meeting or those who missed it to catch up. The recordings are then stored in the cloud for easy access and retrieval.
Interactive Polls and Q&A - To boost engagement in virtual meetings, Zoho Meeting provides features like polls and Q&A sessions. This interaction allows attendees to participate actively in the meeting and gives the meeting organizer feedback instantly.
Dial-in Access - While Zoho Meeting is primarily a web-based video conference tool, it includes dial-in numbers for many countries. This feature means participants can join the meeting through a regular phone call, ensuring inclusivity for those with low internet connectivity.
Limited Customization - Zoho Meeting doesn't provide extensive options for customization. For users whose needs go beyond the basics, they might find its lack of personalization limiting.
No Breakout Rooms - Zoho Meeting currently doesn't support breakout room feature, which is a setback especially when it's used for larger workshops and classes where smaller group discussions are necessary.
User Interface - Some users may find Zoho Meeting's interface less intuitive and user-friendly as compared to some other popular meeting software. The look and feel may feel outdated to some users.
Limited Integration - While Zoho Meeting integrates well with other Zoho products, it has limited integration capabilities with other third-party applications, which can be a disadvantage for businesses that use a mix of tech platforms.
Session Time Limitations - Zoho Meeting has a restrictive session time limit for meetings, which can be an issue for companies that need to conduct long-duration meetings or workshops. This forces users to re-start their meetings after a certain period of time.

Pick #6


BlueJeans is a cloud-based multi-vendor, multiparty, video meetings and large interactive events service. As a Meeting Engagement Software, it effectively supports both large-scale and personal interactions by offering a range of video conferencing solutions, such as one-on-one calls, group video meetings, and webinars. Its key features include content sharing, meeting recording, chat functionalities, and the ability to join meetings from various platforms or devices. Developed to boost productivity and engagement, BlueJeans integrates seamlessly with other popular productivity tools, ensuring smooth, high-quality virtual meetings, thus enhancing operational efficiency in businesses.

Seamless Integration: BlueJeans provides seamless integration with other tools like Microsoft Teams, Google Calendar, Slack, etc. which allows easier scheduling and managing of meetings.
Dolby Voice Audio: BlueJeans uses Dolby Voice audio, enabling high-quality sound during meetings. This technology reduces background noise and enhances speech, making the meeting more efficient and less strenuous to follow.
Smart Meetings: With the BlueJeans Smart Meetings feature, users can highlight key points and action items in real-time, making post-meeting recap and follow-up considerably easier.
Event Hosting: BlueJeans also facilitates large-scale event hosting with the capacity to include up to 50,000 participants, making it ideal for webinars and big online events.
Advanced Analytics: BlueJeans provides advanced meeting analytics and insights that help in optimizing the usage, assessing the meeting performance, and user engagement.
Limited Customizability: Compared to its peers, BlueJeans allows less customization. The meeting room design, branding elements, or interface amendments cannot be changed.
Compatibility Issues: Some users have reported issues when using the software on certain platforms, such as Linux. This is a potential limitation for organizations using a wide range of operating systems.
Feature Restrictions: While BlueJeans does offer a variety of features, some more advanced features like virtual backgrounds for video chat are not supported in the application.
Occasional Video/Audio Quality Issues: Users may experience lower video or audio quality during peak usage times. This inconsistency can negatively impact meetings that require high-quality, uninterrupted video conferencing.
User Experience: The user interface can come off as less intuitive compared to other applications. Users have shared that navigation can be confusing which might require a steep learning curve for some users.

Pick #7

Adobe Connect

Adobe Connect is a meeting engagement software designed to facilitate virtual conferences, webinars, online trainings, and collaborative experiences. It offers a highly customizable platform with interactive features such as chat, polls, and quizzes, and allows individuals to join meetings from any device, ensuring a universally accessible user experience. It also provides features like breakout rooms, presentation-sharing capabilities, and analytics for hosts to better manage and assess meeting engagement. Adobe Connect can be integrated with other business systems to streamline workflows, making it a versatile tool for virtual communication and collaboration.

Rich Multimedia Experience - Adobe Connect offers a very engaging multimedia experience, supporting video, audio, interactive simulations, and simulations. This makes virtual meetings more engaging and informative.
High Customizability - The platform is highly flexible and customizable, allowing organizations to personalize the look and feel of their meeting rooms, add custom pods, logos and backgrounds.
Extensive Collaboration Tools - It provides a variety of collaboration tools such as whiteboards, polls, Q&A, chats, and breakout rooms to stimulate active participation and engagement.
Persistent Virtual Rooms - With Adobe Connect, each virtual room or space is persistent. This means you can set up a room once with all of its content and exercises, and then use it over and over again without having to recreate everything for each meeting.
Integration Capability - Adobe Connect can integrate with other systems such as Learning Management Systems (LMS), CRM platforms, or email marketing tools, which enhances overall efficiency and productivity.
The User Interface: Adobe Connect's interface is not as user-friendly as some of its competitors. New users may find it difficult to navigate, which can make setting up or joining meetings more time consuming and complicated than necessary.
Compatibility Issues: Adobe Connect occasionally has compatibility issues with certain browsers and operating systems, which can cause problems for participants trying to join a meeting. This can interrupt the flow of the meeting and result in wasted time.
Lacks Modern Meeting Features: Adobe Connect does not support some modern meeting features, such as calendar integrations, AI transcription services, or digital whiteboard functionalities. This can limit the types of collaborative and interactive activities that can be conducted during a meeting.
Poor Mobile Experience: The experience on mobile devices is less intuitive and feature-rich than on desktop. In an era where users are increasingly turning to mobile devices for their communication needs, this can be a major downfall for Adobe Connect.
Limited Customization: Adobe Connect does not offer much in terms of customization, such as personalized meeting rooms or custom branding options. As a result, it may not be able to meet the specific needs of every business or organization.

Pick #8

Cisco WebEx

Cisco WebEx is a comprehensive suite of communication and collaboration tools that facilitate seamless, remote meetings and engagements. It provides a platform for video conferencing, online meetings, webinars, and screen sharing. With its powerful features such as high-definition video and audio, interactive whiteboards, file sharing, and record and playback functionality, it simplifies the organization and execution of virtual meetings. Its interface is designed to encourage collaboration and improve productivity, meeting the requirements of businesses of various sizes and across industries. Cisco WebEx serves as a one-stop solution for remote communication, making it an essential tool in today’s digital and remote work environment.

High-Quality Video Calls: Cisco WebEx offers crystal-clear video, making face-to-face interactions seamless and productive. Its high definition video quality ensures a better virtual meeting experience.
Advanced Collaboration Tools: Cisco WebEx includes features such as screen sharing, whiteboarding, breakout rooms, and polling. These help teams collaborate and engage effectively during meetings, boosting productivity.
Scalability: Cisco WebEx itself is a scalable solution, meaning it can grow with the business. Whether you need to host a meeting for a small group of people or a large-scale conference, Cisco WebEx can accommodate your needs.
Integration with Other Tools: Cisco WebEx features smooth integration with popular tools such as Microsoft, Google, and Salesforce. This makes it much more convenient to directly launch meetings from those applications.
Mobile Friendly: The software is compatible with mobile devices, meaning participants can join a meeting from anywhere. This brings flexibility and mobility, which is crucial in today's remote working world.
Limited Integration Capabilities: While Cisco WebEx does offer some integration options, it falls short when compared to competitors in terms of integration capabilities. It does not integrate well with a multitude of other software which affects the overall user experience and can disrupt workflow.
Interface Usability: The user interface isn't the most intuitive or user-friendly. This can lead to confusion and difficulty in navigation for users who are not familiar with the platform. For example, setting up a meeting or sharing screens may be a complicated task for inexperienced users.
File Sharing Limitations: When engaged in a meeting, the file sharing capability given by Cisco WebEx can be quite limited. Users can only upload certain types of files and the size of files that can be shared is rather restrictive.
Network Instability: Users have experienced connectivity issues during meetings. High lag times, video and audio quality reduction, or even getting dropped out of meetings are issues cited by users. This can interrupt workflow and reduce the productivity of meetings.
Resource Intensive: Cisco WebEx can be resource-intensive, slowing down other applications and potentially leading to system instability. It demands high CPU usage which might cause other applications or the whole system to lag, causing decreased machine performance.

Pick #9


GoToMeeting is a leading, web-based video conferencing and meeting engagement software designed to provide a seamless remote communication experience for businesses. It facilitates virtual collaboration through high-definition video conferences, presentations, webinars and other interactive sessions. Notable features include screen sharing, meeting recording, live chat and mobile access, thereby enabling connectivity from different devices and locations. An important tool in today’s digital workspace, GoToMeeting enhances productivity and efficiency by eliminating geographical barriers, allowing teams to communicate and collaborate in real time, regardless of their physical location.

Seamless Integration: GoToMeeting integrates flawlessly with popular software like Outlook and Google Calendar, which helps in scheduling and keeping track of meetings easily.
High Definition Video Conferencing: GoToMeeting offers high-definition video conferencing which supports up to 6 video feeds simultaneously. It provides an in-person meeting experience, improving collaboration and engagement.
Mobile Optimized: It has a mobile-friendly interface which allows users to present or join meetings from a smartphone or a tablet, ensuring remote access and flexibility.
Screen Sharing and Recording: The platform has features like screen sharing and meeting recording, which can be crucial for reviewing meeting content, training purposes, or people who missed the meeting.
Drawing Tools: GoToMeeting comes with drawing tools during a screen share which facilitates better engagement and communication among attendees. This feature is particularly useful in demonstrations and presentations.
Limited Customization Options: GoToMeeting lacks extensive customization options compared to other similar software. It doesn't allow users to personalize or brand their meeting rooms which may limit its effectiveness as a meeting engagement software.
Interface Usability: Some users have reported that the interface is not particularly intuitive which can lead to initial difficulties in navigation. Streamlining and enhancing the user experience is of paramount importance in meeting engagement software, and GoToMeeting seemingly falls short in this respect.
Lack of Polling and Q&A Features: Unlike other platforms, GoToMeeting does not provide built-in options for audience interaction like live-polling or Q&A features. These features are essential to facilitate engagement during virtual meetings or webinars.
Integration Capabilities: Though it has integration with popular apps, the range is limited. Some users report a lack of seamless integration with certain CRM and email marketing platforms.
Limited Reporting and Analytics: Meeting engagement software must offer comprehensive reporting and analytics to help users improve their meetings. GoToMeeting lacks in-depth reporting and analytics features, making it difficult to perform post-meeting engagement analyses.

Pick #10 is a cloud-based collaboration software that offers interactive and user-friendly interfaces for improving team connectivity. This Meeting Engagement Software allows businesses to conduct online meetings, share screens, and engage in team collaboration seamlessly. It provides features such as one-click scheduling, recording, and robust audio capabilities, making it convenient for users to organize, record, and manage their online meetings. Additionally, it provides mobile whiteboards and presenter swap capabilities, enabling users to interact, express ideas, and brainstorm with team members irrespective of their physical locations.

Simplified User Interface: The user interface of is designed to be easy to use and understand, further reducing the time taken to onboard users and conduct meetings effectively.
One-Clik Meetings: Join.meoffers a "One-Click Meeting" feature that streamlines the process of scheduling and hosting video conferences.
Screen Sharing and Drawing Tools: has a powerful screen sharing feature which visuals, files, and information can be shared seamlessly between parties. Coupled with their drawing tools, users can annotate or highlight directly on the screen for better engagement, understanding, and productivity.
Personalized URL & Background: With, users can customize their meeting URLs and backgrounds, reinforcing their brand image and providing a more personalized meeting experience.
Call Recording: enables users to record meetings, including video and audio, allowing for easy review and referencing after meetings. This feature greatly increases recall and accuracy of information.,
Limited Features - Compared to other solutions, Join.meprovides basic meeting options and lacks some advanced features such as breakout rooms, polling, and advanced analytics that make engagement more productive.
Inefficient Screen Sharing - Users have reported that's screen sharing often lags or freezes, impacting the integrity of presentations and collaborative work sessions.
Audio Quality Issues - users have reported occasional problems with audio quality during meetings. The voice might sound distorted, which can lead to misunderstandings and disruptions in the meeting.
User Interface - The user interface isn't as intuitive as some other solutions. It may take new users some time to understand the workings of the platform, which could affect productivity during meetings.
Lack of Application Integrations - lacks integration with apps like Slack, Gmail, Outlook which leads to a lack of flexibility when scheduling or joining meetings from these platforms.


What is Meeting Engagement Software?

Meeting Engagement Software is a digital solution designed to facilitate interactiveness, collaboration and productivity in meetings. It serves multiple purposes including scheduling, inviting participants, sharing documents, recording minutes, conducting polls, and more.

What are the benefits of using a Meeting Engagement Software?

Some primary benefits of using Meeting Engagement Software are streamlined meeting planning and scheduling, improved participant engagement, the ability to record and keep track of meeting actions, enhanced collaboration, and overall increased efficiency of meetings.

Is it difficult to implement Meeting Engagement Software into an existing process?

No, it’s not usually difficult. Most Meeting Engagement Software is designed to integrate with existing IT systems such as calendar apps, email systems, and productivity tools. Most software providers also offer support during the setup process to ensure smooth implementation.

Can I use Meeting Engagement Software for meetings with external participants, like clients or business partners?

Yes, you can use Meeting Engagement Software for both internal and external meetings. They often include features to invite external participants to meetings, along with sharing relevant documents or materials in a secure manner.

What should I look for when selecting a Meeting Engagement Software?

When selecting Meeting Engagement Software, look for features that are relevant to your meeting needs such as scheduling tools, collaborative features, integration with existing software, user-friendly interface, security measures for data protection, and reliable customer support. Also, consider factors like scalability and price.