Seamless Integration with Microsoft 365: Microsoft Teams is part of the Microsoft 365 suite, providing seamless integration with other tools such as Outlook, Word, Excel, PowerPoint, and SharePoint. This makes scheduling, content sharing, and collaborating during meetings much more efficient.
Co-Authoring Capabilities: MS Teams has a feature that allows multiple participants to co-author or edit a document simultaneously during a meeting. This real-time collaboration enhances productivity and allows changes to be made instantly.
Advanced Meeting Features: Teams offer advanced features like background blur, Together Mode, and breakout rooms, which improve the overall quality of virtual meetings. These options further enhance focus, engagement, and collaboration during meetings.
Built-in Transcription Services: Teams has an in-built meeting recording and transcription service. This is a helpful tool for individuals who may not be able to attend a meeting but want to review its content afterward. The transcriptions also make it easy to refer back to key discussion points.
Robust Communication Options: Besides standard video/audio conferencing, Teams offers rich communication features such as screen sharing, live captions, interactive polling, and the ability to draw directly on shared content, enabling more dynamic and interactive meetings.
The learning curve - Microsoft Teams has a somewhat complex user interface that can be challenging for less tech-savvy individuals to understand and use efficiently.
Difficulty in integration - Although Teams can integrate with various Microsoft tools, integrating with non-Microsoft apps and platforms can be difficult, limiting its compatibility.
Limited editing functionality - Teams doesn’t provide comprehensive editing features within the platform. There are often needs to kick out to different apps (such as Word or Excel) to edit an attachment, which can disrupt the workflow.
Performance issues - Several users have reported that Microsoft Teams has a substantial demand on system resources, impacting its performance on machines with lower specifications.
Inefficiencies in meeting controls - The meeting controls in Teams are not very intuitive. Things like muting/unmuting participants, presenting content, and switching between screens can be challenging, especially for first-time users.