Real-Time Collaboration - Within Microsoft 365, multiple users can work on the same document simultaneously. Changes are monitored and updated instantly, so team members can see edits in real-time.
Seamless Integration with Other MS Tools - Microsoft 365 comes integrated with popular tools like Word, Excel, PowerPoint, and Teams. This allows users to create, share, and collaborate on documents without having to switch platforms.
Cloud-Based - Being cloud-based means that documents can be accessed, edited, and shared from anywhere, at any time. All you need is an internet connection. This feature supports remote work or teams spread across different geographical locations.
Version Control - Microsoft 365 provides robust version control. This allows users to track changes, compare different versions of documents, and even revert back to older versions if needed. This functionality can be key in managing and controlling document changes.
Co-Authoring & Permissions - Users can co-author documents and the owner has control over access permissions. You can determine who can view, edit, share, or even download documents, customizing access to suit the project's needs.
Limited Offline Capabilities - While Microsoft 365 is a robust solution when online, its offline capabilities are limited. For example, the online versions of Word, Excel, and PowerPoint are simplified and don't have as many features as their desktop counterparts. If users are going to be offline frequently, this will limit their productivity with Microsoft 365.
File Size Limits - Microsoft 365 has a size limit of 15GB for each file in SharePoint. If your team works with larger files or unusual file formats that are larger than the limit, they would need to search for different solutions or workarounds.
Interface Changes and Updates - Microsoft tends to roll out updates and changes frequently. These can change functionality or user interfaces without much notice, which can be disruptive to work routines and require users to learn new ways of doing things.
Compatibility Issues - While Microsoft 365 integrates well with other Microsoft products, there can be compatibility issues with other types of software. This could require additional investment to ensure everything is compatible or threaten productivity if it's not.
Excessive Features - The number of features offered by Microsoft 365 can be overwhelming, and some users might find it hard to utilize them. Training and support may be needed to ensure employees are capable of maximizing their productivity with Microsoft 365.