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The 10 Best Meeting Productivity Software Tools

The 10 best meeting productivity software tools offer features like streamlined scheduling, task management, effective communication, note-taking, real-time collaboration, video conferencing, instant messaging, project tracking, file sharing, and performance analytics.

Learn more about our top picks for: Meeting Productivity Software

Meeting Productivity Software is an essential tool for businesses, particularly in the current remote and hybrid working environment. Investing in such software can increase efficiency and organization by facilitating seamless collaboration and communication. It enables scheduling, reminders, record-keeping, real-time note-taking, screen-sharing, and more. This software also enables tracking of meeting progress and assigned tasks, making sure everyone is on the same page even after the meeting concludes. This technology ultimately saves time and resources by streamlining the meeting process, improving team productivity and ensuring clear and effective communication.

The Best Products

Our Recommendations: Meeting Productivity Software

Pick #1 is a cutting-edge meeting productivity software designed to streamline team collaboration and enhance organizational efficiency. It operates as an interactive platform enabling users to set meeting agendas, assign action items, get feedback, and foster effective two-way communication. With features like synchronized note-taking, meeting templates, and AI suggestions, the software promotes structured and productive meetings. Its integrations with other collaboration software like Slack, Google Calendar, and Microsoft Teams ensure that appropriate workflows are maintained for better time management and organizational synergy.’s objective is to transform meetings from time-consuming tasks into opportunities for team alignment, problem-solving, and progress.

Streamlined Agenda Preparation - allows users to collaborate on meeting agendas in real-time, making it easier for teams to decide on talking points and ensure meaningful discussions during meeting times.
Effective Time Management - has an integrated timer feature that can keep meetings on track and prevent them from running over, helping to increase productivity and efficiency.
Actionable Meeting Insights - The software provides insights through analytics such as participation rates, recurring themes, and ongoing follow-ups, which can enhance overall meeting productivity.
Seamless integration with other platforms - can seamlessly sync with other calendar and project management tools like Google Calendar and Jira, enabling smoother workflow management.
Improved Follow-up - It helps in tracking action items and assigning them directly during the meeting, thereby enhancing accountability and task completion. These action items can be linked to individuals, prioritized, and tracked over time, thereby ensuring no critical task is forgotten post-meeting.
Limited Integration - supports integration with limited other software. If your organization is using software that is not supported, then it is going to be challenging to experience seamless workflow within the tool.
Requires Dedicated Learning Time - Since has its own unique user interface, it might take time for team members to get acquainted with it, leading to a potential delay in productivity.
Limited Customization Options - has limited customization options when it comes to changing the look and feel of the templates, or even the overall user interface. This might not cater to teams who prefer heavily personalized setups.
Less Flexible Task Management - does not have an extensive set of functions for managing tasks. Although it has a basic to-do list function, it does not bring the flexibility or detail that dedicated task management apps might bring to the table.
Lack of Advanced Features - Compared to other software, lacks certain advanced functionalities like Gantt chart view, bug tracking, or in-depth analytics, which could be necessary for some teams.

Pick #2 is a comprehensive, AI-powered meeting productivity software designed to manage all aspects of business meetings seamlessly. It offers intelligent solutions for meeting scheduling, preparation, document sharing, action item tracking, decision documentation, and follow-ups. The software facilitates collaboration, assisting individuals or teams in recording minutes, allocating tasks, and ensuring accountability. Users can effectively centralize meeting content, automate administrative tasks, and roll out smart reminders for an improved meeting experience, enhancing overall productivity and efficiency.

Comprehensive Meeting Management: manages all aspects of meetings from scheduling, participant management, agenda setting, to assigning and tracking action items making meetings more productive.
Intelligent Meeting Minutes: automatically generates detailed meeting minutes, including decisions, notes, and assigned tasks. It aids in maintaining transparency and accountability in workflows.
Insights and Analytics: provides insights about meeting performances, participant engagement, and productivity trends, beneficial for strategic planning and decision-making.
Integration with Other Tools: It seamlessly integrates with popular platforms such as Google Calendar, Outlook, and Slack, for efficient collaboration and communication among team members.
Knowledge Management: keeps all meeting-related content in one place - be it agendas, minutes, decisions or files. This centralized knowledge repository increases efficiency and saves time spent searching for information.
Limited Integrations: Compared to similar tools, has less integrations with other tools. This may decrease its adaptability in various work environments where different tools are used simultaneously.
Lack of Offline Mode: doesn't have an offline mode, which may be a problem for users who often work in areas with unstable internet connection or want to prepare for meetings in advance when offline.
Performance Issues: Some users have reported slow speed and occasional glitches in the software, which can hamper real-time collaboration and overall productivity.
Limited Customization: It appears that has limited options for customization. Users may not be able to adjust the software to fit their specific meeting workflow needs.
Learning Curve: While is user-friendly, it does come with a learning curve due to its robust feature set. Thus, new users may require time to fully understand and efficiently use the platform.

Pick #3

Meeting Decisions

MeetingDecisions is a meeting productivity software designed to help businesses streamline and manage their meetings more efficiently. This cloud-based software allows users to plan, execute, and follow-up on meetings effectively, enabling real-time collaboration and promoting a more organized approach to project management. Its key features include agenda creation, assigning action items, decision tracking, meeting minutes documentation, and sharing post-meeting actions. Its integration with commonly used tools like Microsoft Teams and Office 365 ensures seamless operations, transforming unproductive meetings into actionable decisions, thereby improving overall team performance.

Streamlined Meeting Preparation: MeetingDecisions facilitates meeting agendas and easy sharing of meeting material all in one place. Prior to a meeting, attendees are able to familiarize themselves with the agenda and collaborate on related documents.
Integrated Task Management: Within the platform, users can assign tasks during a meeting to make sure there is clear accountability for follow-up action. These tasks can be tracked, increasing the productivity and efficiency of project workflows.
Advanced Note-Taking Capabilities: You can take, share and store notes directly in MeetingDecisions. Notes can be linked directly to agenda items, decisions, and tasks, ensuring they’re organized for easy review later.
Seamless Integration with Existing Tools: MeetingDecisions integrates with commonly used productivity tools like Microsoft Teams, Microsoft Outlook, and Microsoft Planner. This means users can manage and track meetings without switching context or platforms.
Meeting Insights and Analytics: MeetingDecisions also provides insights and analytics on meetings and tasks. This encourages meeting accountability and transparency, and can also help identify trends and areas for improvement in meeting productivity.
Limited Integration: MeetingDecisions has limited integration with other productivity and project management tools. This could become a hurdle for teams who rely on other tools for their day-to-day tasks, increasing the management headache of switching between apps and tools.
Learning Curve: Although user-friendly, MeetingDecisions can still require a bit of a learning curve, particularly for less tech-savvy users. This can hinder the adoption rate among all team members and may cause delays.
No Offline Availability: MeetingDecisions doesn't function offline, which could be inconvenient for those who often work in places with unstable internet connection.
Not very Flexible: In MeetingDecisions, options for meeting setup are predetermined with not much room for flexibility. This might not be suitable for teams needing to adapt the structure to their specific needs.
Limitations in Reporting: While MeetingDecisions does provide some analytics, the reporting feature might not be as comprehensive to provide deep insights about the productivity and efficacy of meetings. This might be needed by teams or companies who rely heavily on data-driven insights.

Pick #4


Hypercontext is a comprehensive meeting productivity software designed to facilitate and enhance team collaboration, communication, and efficiency. This innovative tool offers features for planning meetings, setting and tracking objectives, exchanging feedback, and creating shared agendas. It takes a well-rounded approach to ensure everyone in the team is engaged and aligned, helping to develop meeting agendas collaboratively, document discussions, assign and track action items, and manage, track and align team goals, effectively bridging the gap between daily tasks and strategic goals. It is essentially a platform designed to streamline meeting processes and elevate team performance.

Enhanced Collaboration: Hypercontext facilitates open communication and collaboration, allowing all members of a meeting to contribute ideas, share insights and align on priorities on a shared platform.
Goal Setting and Progress Tracking: It allows teams to implement and monitor objectives and key results (OKRs), assisting in goal setting and tracking team progress, which enhances productivity by aligning effort towards strategic initiatives.
Convenient Integration: Hypercontext integrates smoothly with existing productivity tools and platforms such as Google Calendar, Slack, Microsoft Teams and Outlook, making it simpler for teams to plan, conduct, and follow up on meetings.
Meeting Structuring: It aids in creating and maintaining structured meeting agendas, ensuring meetings are focused and purposeful, reducing the likelihood of unproductive meetings.
Performance and Insight Analytics: Hypercontext provides valuable performance analytics and meeting insights which allow teams to evaluate and optimize their meeting practices, facilitating continuous improvement of meeting productivity.
Limited Integration Features: Although Hypercontext provides integration with popular tools like Slack, Microsoft Teams, and Google Calendar, it's limited in its capacity to integrate with other third-party applications. This might make it less useful for users who depend on other specialized tools or services.
Absence of Advanced Task Management: Unlike other meeting productivity tools, Hypercontext doesn't support advanced task management features such as task dependencies, which can be crucial for complex project management.
Limited Support for Offline Usage: Hypercontext heavily relies on online connectivity for all its features. In situations where users don't have a stable internet connection, the full functionality of the software might not be available.
No Audio or Video Conferencing: Hypercontext focuses on meeting management and agenda functionalities but does not offer built-in audio or video conferencing. Users will need to use another tool for this, which can be inconvenient.
Limited Customization Possibilities: Compared to other productivity software, Hypercontext offers relatively few customization options. Users cannot change the layout or appearance of the platform, which might be a limitation for those who want to tailor their workspace specifically to their needs.

Pick #5

Lucid Meetings

Lucidmeetings is a comprehensive meeting productivity software designed to streamline and automate routines for professional meeting and collaboration. It encompasses a wide array of features such as meeting preparation tools, real-time collaboration, dynamic agendas and meeting assessments, centralizing all aspects of meeting organization in one location. Lucidmeetings facilitates effective communication and enhanced productivity by providing built-in structures for conducting consistent, engaging, and actionable meetings within teams or organizations. This platform also supports integrations with other productivity tools, making it a versatile solution for managing complex, online group interactions.

Advanced Meeting Infrastructure: Lucidmeetings offers an organizational infrastructure that supports every type of meeting that a business may need. This includes daily stand-ups, virtual training, brainstorming sessions, project kick-offs and more.
Integrated Action Items and Follow-ups: Lucidmeetings offers integrated action items and follow-up systems. This ensures that tasks assigned during meetings are not lost or forgotten, increasing accountability, and promoting action after every gathering.
Structured Meeting Templates and Agendas: The platform provides customizable agenda templates for various meeting types. This helps in structuring the meetings effectively and making sure that all important points are covered in the meeting.
Rich and Interactive Meeting Records: Meeting records in Lucidmeetings are complete, indexed and easy to navigate, allowing participants to engage with the material interactively, and not just passively read the minutes. They provide context, support collaboration, and preserve corporate memory.
Integrated Meeting Preparation Tools: Lucidmeetings includes tools to prepare the meeting effectively with pre-meeting surveys, discussion prompts, and more. These tools ensure you go into each meeting prepared and help to make the meeting as productive as possible.
Having a steep learning curve. Lucidmeetings has many features and functionalities which, while offering a lot of customization, can be overwhelming for someone learning to use the tool for the first time.
Lack of integration flexibility. LucidMeetings does not easily integrate with a broad range of third-party apps, which may force teams to change their existing workflows to accommodate the software.
Not being well-suited for quick, impromptu meetings. LucidMeetings offers many features geared towards fully planned and structured meetings. For quick check-ins or informal updates, it may actually slow down the process.
The meeting notes feature is relatively basic. If you are looking for a platform that allows rich-text formatting or at least basic formatting (like bullet points) in the meeting notes, LucidMeetings might not be the platform for you.
It is hard to review past meetings. Within LucidMeetings, it could be tedious to scroll through past meetings or find specific information from a previous meeting. There's an absence of a robust search feature to navigate through the historical data.

Pick #6

Beenote is a meeting productivity software designed to streamline the process of organizing, conducting, and implementing the results of both formal and informal meetings. It provides various features such as agenda creation, task assignment, automated minute production, and time tracking that facilitate seamless collaboration and communication within teams. In addition, supports multiplatform access, enabling users to connect with their team anytime and anywhere. It fosters a more efficient workflow, improves accountability through clear task management, and ensures all meeting-related activities are documented for reference and evaluation, thus significantly enhancing overall corporate productivity.

Centralized Meeting Management: Beenote offers a structured environment where you can plan, execute and track meetings all in one place, by managing the agenda, tasks and decisions.
Intelligent Meeting Agenda: The software offers a collaborative agenda creator, allowing all attendees to add items and establish objectives beforehand. This helps to ensure that everyone's topics are covered and the meeting remains focused.
Task Flagging and Follow-Up: Beenote tracks action items and tasks resulting from meetings. This way, everyone is accountable for tasks assigned to them, and nothing falls through the cracks.
Comprehensive Meeting Minutes: Not only does Beenote facilitate the real-time writing of minutes during meetings, but it also frames everything in an official and comprehensive document, easily distributable to all participants for review and approval.
Meeting Analytics: It provides insights and analytics on meetings, such as the length of time spent on meetings, the percentage of objectives accomplished during meetings or the performance of team members in executing tasks. This can be a precious tool for improving the productivity of meetings over time.
Limited Integration: does not offer wide-ranging integrations with other software like project management tools or CRM systems. This limits its usability in a diverse tech ecosystem of a company.
No AI Assistance: Unlike some other meeting productivity software, does not offer AI assistance for real-time transcription, notes generation or action items extraction from meeting conversation.
Interface Usability: Some users find the user interface of not highly intuitive. The learning curve may be steeper for some users, thereby affecting adoption rates in larger teams.
Limited Customization Options: offers less flexibility in terms of customizing the meeting templates or agenda structures. This may not suit some teams that have varying or unique meeting structures.
Lack of Advanced Analytical Tools: lacks in-depth analytics capability to evaluate meeting effectiveness or productivity, which some other advanced competitors offer.

Pick #7


MeetingBooster is a powerful cloud-based meeting productivity software designed to streamline and enhance business meetings. This user-friendly tool provides robust pre-meeting planning features, efficient real-time meeting functions, and post-meeting follow-up capabilities. The software aids in meeting preparation by allowing for agenda creation, time planning and distribution of pre-meeting tasks. During meetings, it enables users to record notes, assign actions, and make decisions collaboratively, ensuring all stakeholders are on the same page. Post-meeting, it automatically generates professional minutes that can be distributed, and it tracks action items for results-oriented follow-up. Overall, MeetingBooster increases transparency, accountability, and productivity in business meetings.

Enhanced Meeting Management: MeetingBooster allows you to schedule, create an agenda and invite participants all in one place. This centralized system ensures less confusion and miscommunication compared to traditional methods.
Effortless Note Taking: MeetingBooster offers professional note taking capabilities. The software allows different attendees to contribute towards meeting notes simultaneously and the information is collected in a standardized format, making it easier to understand and share.
Accountability and Task Tracking: The software provides a task tracking feature. Any tasks assigned during the meeting are automatically tracked, ensuring every participant knows their responsibilities. It also follows up on the status of tasks, helping to improve accountability and productivity.
Meeting Content Search Feature: One of the key benefits of MeetingBooster is its powerful search feature. It allows you to search meeting content, tasks or decisions, making retrieval of information fast and straightforward.
Integration with Other Platforms: MeetingBooster integrates with calendar apps and other common productivity applications. This makes it easier for users to schedule meetings without leaving their preferred platforms, promoting a smoother, more efficient workflow.
Limited Integration Capabilities: MeetingBooster does not integrate with a broad range of other existing software or productivity tools. This lack of integration can cause friction if businesses are already using other platforms for their organizational needs.
Usability issues: Some users have reported that the interface of MeetingBooster is not very intuitive. It takes time to learn and understand how best to use the features.
Absence of real-time collaborative editing: MeetingBooster does not support real-time collaborative editing, making it challenging for multiple participants to work on a single document or item at the same time for discussions.
Limitations in Customisation: The software provides limited customisation options. Users are largely confined to the standard structures and functions provided by the software, which may not fit the specific operational patterns of some organizations.
Slowness and lags: Several users have noted that the platform seems to struggle with larger meetings, becoming slower and less responsive. This can be a major disadvantage when managing larger groups or longer meetings.

Pick #8


MeetingKing is a comprehensive meeting productivity software designed to streamline and enhance the entire process of conducting meetings. It serves as a centralized platform where users can arrange meetings, prepare agendas, distribute meeting minutes, and track task progress efficiently. This tool facilitates seamless collaboration among team members by keeping track of meeting details and action items, organizing discussions and ensuring accountability. Its features enable users to manage their time effectively, improve their decision-making process, and thus contribute to increasing overall productivity.

Agenda Setting: MeetingKing offers the ability to set a structured agenda in advance, keeping the meeting on track and ensuring that all key points are discussed.
Efficient Minutes Taking: It provides a simplified process for taking meeting minutes. Users can add notes, decisions, and tasks in real-time throughout the meeting, saving time and improving accuracy.
Task Assignment and Follow-Up: MeetingKing allows you to assign tasks to team members during the meeting itself and sends automatic reminders aiding in efficient task completion.
Centralized Storage: It consolidates all your meeting information - agendas, minutes, tasks, and related documents, in one place, making it easier to track and review meeting outcomes.
Integration Capabilities: MeetingKing easily integrates with your calendar (like Google, Outlook) and emails, providing seamless scheduling and notifying participants about the upcoming meetings and follow-ups.
Lack of video conferencing feature: Unlike other meeting productivity software that integrate video conferencing within their systems, MeetingKing does not have this feature. This forces users to adopt other platforms for video calls, which can be inconvenient.
Limited customization: MeetingKing offers fewer customization options compared to other similar software. This could limit users' ability to tailor the platform to their specific needs, thereby hindering full productivity.
Less intuitive design: Although MeetingKing offers many features, its design is not as user-friendly compared to other meeting productivity software. The layout and tools can be confusing for new, non-technologically inclined users.
Not fully optimized for mobile: While a mobile version of MeetingKing is available, the mobile experience is not fully optimized. This can lead to a reduction in productivity for teams that heavily rely on mobile devices.
Absence of robust analytics: MeetingKing offers basic analytics but it lacks in providing more robust and insightful data analysis features as offered by some of its competitors. This lack of a detailed analytic feature limits users' ability to track and measure their meeting productivity over time.

Pick #9

Magic Minutes

Magic Minutes is a comprehensive meeting productivity software that is specifically designed to streamline meetings and improve overall efficiency. It not only helps in scheduling meetings and sending invitations, but also in preparing agendas, recording minutes, allocating actions, and tracking follow-ups. The tool ensures that action points discussed during the meeting are assigned and tracked until they are resolved, promoting accountability and transparency. Its key features also include automatic minute-taking, online collaboration, storage of all materials related to meetings, and improved communication among team members. It is best used by businesses and teams striving to optimize time spent in meetings and looking to increase productivity and efficiency in their process.

Comprehensive Meeting Management: Magic Minutes offers a cohesive platform for managing every aspect of a meeting, from agenda setting to minute taking, action tracking, and scheduling follow-ups, all in real time.
Time Saving: This software automates many mundane tasks such as transcription, tracking attendance, and sending notifications or reminders, thus saving a significant amount of time which can be utilized for more productive tasks.
Real Time Collaboration: Magic Minutes allows multiple users to collaborate on the same document or project simultaneously, enhancing teamwork by allowing immediate responses and updates.
Action Item Tracking: An outstanding feature of Magic Minutes is its ability to track and follow up on action items directly from the meeting minutes. It helps ensuring all tasks are assigned, monitored and completed efficiently.
Enhances Accountability: This software keeps a clear, organized record of the tasks assigned to each team member, which prompts accountability, making sure no task is forgotten about or left unattended.
Limited Integrations: Compared to other meeting productivity software, Magic Minutes has limited integrations with other tools and platforms. This can be problematic for businesses using other software tools as part of their workflow.
Restricted Accessibility: Magic Minutes is not available on all platforms, reducing its accessibility. This can make it challenging for those who want to use the application on different devices or operating systems.
Lack of Real-Time Collaboration Features: Magic Minutes does not provide real-time collaboration features. This is a significant downside for teams that need to work together simultaneously on the same meeting minute drafts.
Basic Interface: The user interface of Magic Minutes is relatively basic and lacks many of the robust features found in some other meeting productivity tools. This can limit the tool's overall efficiency and user-friendliness.
Lack of Customization Options: Magic Minutes does not offer many options for customization. Users cannot tailor the software according to their preference, which can negatively impact user experience.

Pick #10


Agreedo is a robust Meeting Productivity Software that aids businesses streamline their meeting processes by helping them prepare agendas, schedule meetings, designate responsibilities, and record meeting minutes effectively. Its interactive platform fosters improved collaboration and productivity among team members. Agreedo tracks actionable tasks decided during meetings and ensures the follow-ups, enhancing the accountability within the team. It also stores all meeting histories, allowing users to conveniently audit past discussions and decisions, hence improving decision-making and overall operational efficiency.

Streamlined Agenda Creation: Agreedo allows for efficient and easy creation of meeting agendas. This not only helps define the purpose of the meeting but also communicates to participants what to expect and prepare.
Effective Meeting Collaboration: Participants can contribute to the agenda and attach relevant documents, fostering a sense of collaboration and ownership. This feature enhances the productivity of group meetings.
Assignment of Tasks: The software enables task assignment during meetings. You can set deadlines and assign responsibilities, ensuring everyone knows their role and ensuring that actions discussed in the meeting easily transition into tasks.
Automatic Minute Generation: Agreedo has a feature which automatically generates minutes based on your input during the meeting. This saves time and ensures every detail is captured without the need for manual labor.
Track Progress over Time: Agreedo provides a progress tracking tool to monitor tasks and follow-up items made in the meeting. This feature aids in holding everyone accountable and preserves the efficiency of the team by tracking milestones and completions over time.
Limited Integration: Unlike many other meeting productivity software, Agreedo lacks integrated capabilities with popular tools like Google Workspace, Microsoft Teams or Zoom, which can hamper productivity and streamline workflow processes while managing and organizing meetings.
Missing Advanced Features: Agreedo, in comparison to alternatives, lacks some advanced features such as action tracking, attendee analysis, and collaborative document editing. This can limit the functionality of the tool and influence user experience negatively.
Limited Customization Options: Agreedo does not offer the option for customization to align with your company’s branding or personal preference settings. The absence of customization can limit user engagement and create a less personal touch to the overall tool experience.
Absence of Mobile Support: Agreedo lacks a dedicated mobile application which can greatly hinder productivity, as users today heavily rely on mobile devices for managing work on-the-go. The absence of a mobile app could restrict accessibility and efficiency.
User-Friendly Limitations: It's worth noting that Agreedo’s user interface might not be as intuitive and user-friendly as some competing platforms. This can create a steep learning curve for non-technical users, result in higher time spent in figuring out functionality and decrease overall productivity.


What is Meeting Productivity Software?

Meeting productivity software are a range of tools designed to facilitate the organization, management and productivity of meetings. They can include functionality for scheduling, sending invitations, agenda setting, note taking, task assignment and recording meeting minutes.

How does Meeting Productivity Software enhance the efficiency of a meeting?

The software improves meeting efficiency by helping manage participant schedules, streamlining communication and ensuring all participants are clear on the agenda. It may also control time spent on each agenda point and assist in tracking follow-up tasks, hence avoiding misunderstandings and delays.

Can Meeting Productivity Software be integrated with other software?

Yes, many meeting productivity tools can be integrated with other software such as email clients, calendar apps, project management tools and even instant messaging platforms. This allows for seamless operation and synchronization of information across different tools.

Is there a need for technical knowledge to operate Meeting Productivity Software?

Basic usage of most meeting productivity tools doesn’t require advanced technical knowledge, as they are designed with user-friendliness in mind. That said, like with any tool, there can be a learning curve, particularly for more advanced features.

Is there a cost associated with Meeting Productivity Software?

Meeting productivity tools range in price from free to subscription-based pricing models, depending on the specific software and what features it offers. Many also offer tiered pricing, where you can access more advanced features for a higher fee. It’s important to evaluate the specific needs of your organization to determine which software is the most cost-effective solution for you.