Comprehensive Integration: Microsoft Teams is seamlessly integrated with Office365 tools like Outlook, Calendar, SharePoint, and OneDrive. This makes it easier for users to schedule, coordinate meetings, share documents, and follow up on tasks without having to switch between different applications.
Real-Time Collaboration: Microsoft Teams offers real-time collaboration which is beneficial during meetings. Participants can share their screen, make real-time edits on documents, and use the whiteboard for brainstorms all while the meeting is ongoing.
Advanced Meeting Options: Features like 'Together mode' and 'Custom Backgrounds' improve the meeting experience. The 'Together mode' makes it appear as if all the participants are sitting in the same room. Custom backgrounds help in maintaining privacy and professionalism.
Cross-Platform Availability: Microsoft Teams is available across multiple platforms including iOS, Android, Mac, Windows, and web browsers. This means that meetings can be joined from anywhere, on any device, increasing availability and flexibility for all participants.
Microsoft Teams Rooms: For organisations having modern meeting rooms, Microsoft Teams provides the Teams Rooms system which facilitates an enriched meeting experience with audio and video devices integration. These are built for seamless coordination of meetings with functionalities like one-touch join, content sharing, and center-stage.
Microsoft Teams is deeply integrated with Office 365, which can be a downside for companies not using this set of tools. If your company relies heavily on non-Microsoft products like Google for Business, Dropbox or other software, you may struggle to incorporate Teams smoothly into your workflow.
Teams can only report meeting attendance for meetings of 250 participants or fewer. This can be a huge disadvantage for enterprise-scale organizations or educational institutions trying to manage large-scale conferences or webinars.
Microsoft Teams is not the most intuitive when it comes to setting up and managing multiple channels or teams. Larger organizations may have trouble navigating and efficiently streamlining communications across different teams.
Scheduling meetings across different time zones is not as seamless as on other platforms. Teams does not automatically sync up the meeting time according to the respective time zones of the attendees. This could lead to confusion and scheduling mishaps.
The application has limited functionality on mobile devices. Some features that are present in the desktop or web version may not be fully usable or available on mobile devices. This may hinder the participation of attendees who prefer to use their smartphones or tablets for meetings.