Yes, we all have too many meetings...so let's at least stay organized! → Discover ZipDo

The 10 Best Zoho Docs Alternatives

Explore diverse and competent alternatives to Zoho Docs that offer varied features such as advanced collaboration options, seamless integrations, robust security, and convenient storage capacity.

Learn more about our top picks for: Zoho Docs Alternative

A user may seek an alternative to the Zoho Meeting Notes Editor for several reasons. First, they may desire more advanced text editing and collaboration features that might not be available in the Zoho platform. Second, the interface of the Zoho editor might not be intuitive or easy-to-use for some people, especially those not familiar with Zoho’s suite of products. Third, there might be compatibility issues with other software they are using, or the need for better integration capabilities. Additionally, the specific subscription and pricing plans of Zoho may not be suitable or appealing to some users, prompting them to consider other cost-effective or free solutions.

Why would you look for Zoho Docs Alternative alternative?

Seeking an alternative to Zoho Docs often stems from the desire for enhanced customization and interface flexibility. While Zoho Docs provides a suite of tools for document management and collaboration, users might find its one-size-fits-all approach limiting, particularly for unique business needs or personal preferences. The quest for a platform that offers a more tailored user experience, with the ability to tweak the workspace to fit specific workflows or integrate more seamlessly with other tools, can drive the search for a different solution.

Furthermore, data privacy and security are paramount in today’s digital age. Users, especially those handling sensitive information, may seek alternatives due to concerns over data handling protocols, security features, or compliance with regional regulations. The need for a platform that not only promises but also demonstrates robust security measures, giving users peace of mind regarding the confidentiality and integrity of their data, is crucial. Thus, the pursuit of an alternative might be motivated by the quest for superior customization options or stricter security assurances.

The Best Products

Zoho Docs Alternative: Our Recommendations

Pick #1: Our Software

ZipDo

ZipDo, a cloud-based application for meeting notes, takes teamwork to another level by innovating how we create, organize, and share meeting notes. Its simultaneous note-taking feature, collaborative editing capacity, and compatibility with widely used calendars and productivity tools make it an absolute essential for teams, irrespective of their size.

One key highlight of ZipDo is the real-time note-taking capability, which fosters a coherent and unified understanding of discussions during meetings – say goodbye to the old-school manual note distribution. Once the meeting wraps up, team members can conveniently modify and add more details to the notes, promptly aligning with the most recent updates.

In the realm of manageability, ZipDo outshines by offering user-friendly categorization into various channels or folders. The software’s ability to search within notes boosts productivity, providing swift access to certain information, eliminating the pain of extensive scrolling or manual searching.

ZipDo’s customized access control mechanism in note sharing guarantees secure information delivery amongst colleagues, customers, or collaborators. Its seamless incorporation with calendars permits automatic generation of collaborative notes for each meeting, bidding farewell to time-consuming manual entries.

In conclusion, ZipDo is an intuitive software providing an all-inclusive range of features destined to boost team productivity, collaboration, and ultimately, project management. Its simultaneous note-taking, cooperative editing, advanced organization, searchability, secure sharing, and hassle-free integration qualities contribute to making it a non-negotiable tool, reshaping meeting management for more efficient project completion.

Pick #2

Notion

Notion is a comprehensive collaboration tool that offers a viable alternative to Zoho Docs’ Meeting Notes Editor. Its appealing and user-friendly interface allows for easier onboarding for teams and individuals, providing an integrated workspace for note-taking, project and task management, and knowledge sharing. Unlike Zoho Docs, Notion provides extensive customizability, tools for wiki creation, database support, and advanced project management features, all under one platform. It gives users the ability to create their own templates to streamline the note-taking process during meetings, effectively accommodating team collaborations. Thus, many may find Notion a more adaptable and feature-rich solution for their document and meeting notes managements needs.

Centralized Information Management: Notion provides users with a single comprehensive workspace that eliminates jumping across different platforms or tools. Meeting notes, agendas, ideas, and documents can all be organized and accessed in one place.
Collaborative Real-Time Editing: Notion allows multiple users to edit a document simultaneously, making it easy for teams to edit and revise meeting notes together in real-time. Team members can see these changes as they happen, facilitating immediate feedback and discussion.
Seamless Integration with Other Tools: Notion can easily integrate with a multitude of other apps and tools that a company may already be using. This seamless integration can enhance efficiency between different workflows happening concurrently during the meeting note-taking process.
Powerful Search and Organization: Notion's powerful search feature makes it easy for team members to find specific text or documents in a heap of meeting notes. Notion’s ability to nest pages within pages, create tables, boards, and overall intuitive organization makes information easy to locate.
Customizable Templates: Notion offers a wide range of customizable templates for meeting notes. This allows teams to create a standardized format for meeting notes, making it easier to compare and analyze information across different meetings and time frames.
Complexity in Navigation: Notion has a non-linear structure, which while versatile, can make navigation confusing. As a Meeting Notes Editor, this complexity might make it hard for newcomers to find specific notes or information.
Absence of Inbuilt Audio Recording: Unlike other Meeting Notes Editors, Notion does not have the functionality to make inbuilt audio recordings. This could be a limitation if recording meetings or dictations are a regular requirement.
Formatting Limitations: Although Notion provides basic formatting options, it falls short in providing advanced formating options such as custom fonts and paragraph formats, which might be needed in Meeting notes editing.
Limited Real-time Collaboration: Notion supports real-time collaboration, however, it's not as robust or instantaneous as some other alternatives. This can lead to a delay in updates which can create difficulties in a meeting notes context especially for large teams.
Offline accessibility: Although Notion has offline capabilities to view the edited documents, a continuous internet connection is required to sync the data and see up-to-date changes. This can be disadvantageous in cases where immediate syncing and sharing of meeting notes is essential, but the internet connection is unstable or unavailable.

Pick #3

Google Docs

Google Docs is an online word-processing and collaboration tool hosted by Google that allows users to create, edit, and store documents in the cloud. As an alternative to Zoho’s Meeting Notes Editor, Google Docs provides a real-time collaboration feature where multiple users can simultaneously work on a document from different locations, giving comments and suggestions. These shared documents can be accessed from any device, anytime and anywhere, given there is internet connectivity. Further, Google Docs offers an array of add-ons for extra functionality, automatic saving of work, revision history, and easy integration with other Google apps and services. It’s a simple, user-friendly platform that is widely used for individual and team projects, making it an ideal option for managing meeting notes and other collaborative efforts.

Real-Time Collaboration - Google Docs allows several individuals from a team to work together on the same document in real-time. This enables quick updates, content contribution, and note exchanges during meetings.
Seamless Integration with Google Workspace - Google Docs is part of Google Workspace (G-Suite) which brings together email, calendar, and other Google services all in one place. This makes it easier to manage and share meeting notes within an organization directly from Docs.
Version Control - Google Docs keeps track of all the changes made to a document. This allows you to see what was changed, by whom, and when. This can be particularly useful for meeting notes where decisions, changes, or updates have been discussed.
Real-time Commenting and Suggestion Mode - Google Docs allows you to make comments and suggestions that will not alter the main text unless approved. This allows for effective feedback, clarification of points, and discussions within the meeting notes.
Easy Accessibility - As Google Docs is hosted on the cloud, meeting notes can be accessed from anywhere, at anytime, using any device that has internet connection. This makes it easy for all team members to review, update, or refer to meeting notes whenever they need.
Limited Formatting Options: Google Docs does not offer as many formatting options as some other note taking applications. This can hinder the customization and organization of meeting notes.
Requires Internet: Google Docs typically requires an internet connection for real-time collaboration and autosaving features. If you are in a location with weak or no internet, it can make taking and sharing notes more difficult.
Limited Offline Functionality: While it's possible to access Google Docs offline, the functionality is limited. Real-time collaboration, a unique selling point for using Google Docs for meeting notes, isn’t available offline.
Version Control Can Be Confusing: Google Docs does maintain a version history, but navigating it can be confusing. If multiple people are editing the document at the same time, monitoring changes and modifications can be challenging.
Dependency on Google Account: To access Google Docs, each participant needs a Google account. For companies or groups that do not typically use Google's services, this can potentially be a hindrance or an inconvenience.

Pick #4

Dropbox Paper

Dropbox Paper, in comparison to Zoho Docs’ Meeting Notes Editor, is a versatile collaborative workspace designed to boost productivity in businesses by focusing on seamless content collaboration. It extends beyond a mere document editing tool like the Zoho Meeting Notes Editor, as it offers a dynamic and interactive interface that allows team members to collaborate in real-time across content types like text, images, multimedia files, tasks, and timelines. Dropbox Paper fosters live discussion, commenting, task assignments, and progress tracking on one shared canvas, creating an integrated space for active teamwork which becomes a strong alternative to Zoho Docs.

Real-time Collaboration - Dropbox Paper allows multiple users to edit documents at the same time, making it an ideal platform for writing meeting notes in real-time. Everyone can see and contribute to the notes while the meeting is ongoing.
Task Assignment and Follow-up - Meeting notes often end in to-dos. Within Dropbox Paper, you can assign tasks to team members directly from the document and add deadlines, allowing for easier follow-ups and task tracking.
Multimedia Support - Dropbox Paper supports multimedia content like images, videos, sound files or any kind of hyperlinks. This makes the tool conducive for creating comprehensive meeting minutes that go beyond just text.
Integration with Third-Party Platforms - Dropbox Paper can be integrated with various other applications like calendar, project management and cloud storage apps, which helps in smoothening the workflow and merging the meeting notes with other necessary tools.
Template Creation - Dropbox Paper allows for the creation of custom templates. This is especially useful for recurring meetings as the same note structure can be used, saving time and ensuring consistency.
Limited Formatting Options - Dropbox Paper doesn't have as many formatting options compared to some of its competitors. This could potentially limit the types of content you can create or the way you can represent information within your meeting notes.
Lack of Advanced Features - When compared with other specialized meeting notes editors, Dropbox Paper lacks advanced features like integrated to-do lists, timed reminders or the ability to assign tasks within the document.
No Offline Mode - Dropbox Paper does not have an offline mode for desktop. If your internet connection is unstable or offline, you may not be able to access or edit your meeting notes.
Limited Integration - Dropbox Paper has limited integration with other external tools other than Dropbox's own ecosystem. Your ability to connect it with other apps and services for a seamless workflow may be limited.
Weak Revision History Feature - While Dropbox Paper does provide a version history, it might not be as detailed or robust as other dedicated note taking applications. This could make it difficult if you need to trace back changes made during your meetings.

Pick #5

Microsoft Word

Microsoft Word is a powerful and widely used word processing program that can serve as an alternative to Zoho’s Meeting Notes Editor. As part of the Microsoft Office suite, it provides extensive features for creating, editing, and customizing text documents. Not only can it handle basic note-taking tasks with ease, but it also offers advanced editing, formatting, and collaboration tools. This means you can easily create and organize meeting notes, share them with team members, and even work on them simultaneously. Furthermore, Word documents are compatible with many platforms, allowing ease of access and flexibility. While it may not have the integrated meeting features of Zoho’s tool, the versatility and familiarity of Word make it a strong alternative for meeting notes management.

Superior Formatting Options: Meeting notes tend to be information-dense documents that need clear and organized presentation. Microsoft Word provides a wide variety of formatting and styling options that allow users to create professional and structured documents, including headers, bullet points, tables, and images.
Commenting and Review Function: Word's Review feature allows peers to easily suggest edits or comment on specific parts of the document. This is great for noting follow-ups, decisions, or outstanding questions.
Integration with other Microsoft Applications: Microsoft Word is part of the Microsoft Office Suite and can seamlessly integrate with other applications such as Outlook, Teams, Excel, and PowerPoint. This means that files can be easily shared, emails and meetings can be scheduled directly from the document, and data or presentations can be included without hassle.
Real-time Collaboration: Word's co-authoring feature allows multiple contributors to work on the same document simultaneously, making collaborative note-taking much more interesting. Changes can be made and viewed in real-time, making the process efficient.
Robust Document Revising: Word's "Track Changes" feature offers a comprehensive method for tracking, reviewing and approving changes made to a document. This makes it easy to keep a record of amendments and understand the evolution of the document. This feature is particularly useful when meeting notes go through several iterations before being finalized.
Lack of Real-Time Collaboration: One major drawback of using Microsoft Word as a meeting notes editor is that it lacks real-time collaboration. Multiple people can't work on a document simultaneously, making it less efficient for team meetings where everyone needs to contribute.
Absence of Automatic Saving: Microsoft Word doesn't automatically save the work. This can lead to loss of data if the system crashes or the document was accidentally closed without saving.
No Integrated Task Management: Microsoft Word doesn't support integrated task management. People cannot assign tasks, track progress, or check off completed items directly within the document, which is a useful feature often needed in meeting notes.
No Linking of Notes to Calendar Invites: If you use Microsoft Word for meeting notes, you can't link these notes directly to your calendar invites or to a specific meeting in your scheduling tool, making organization and referencing harder.
Difficulty in Version Control: If different versions of the document are sent through email, it can be hard to keep track of the most up-to-date or correct version. This can create confusion and inefficiencies in the meeting note reviewing process.

Pick #6

Microsoft One Note

Microsoft OneNote is a versatile and comprehensive digital note-taking tool that serves as a robust alternative to Zoho Docs’ Meeting Notes Editor. Providing an intuitive and user-friendly interface, OneNote allows users to organize notes, images, and attachments across multiple customizable notebooks, which can be shared and collaborated on in real time. Unlike Zoho Docs, Microsoft OneNote offers advanced integration functionality with the entire suite of Microsoft Office applications and other services, facilitating more efficient and multi-faceted note-taking. Its powerful search functionalities, offline access capabilities, and cross-platform availability make OneNote a comparative choice to streamline your meeting notes management.

Seamless Integration with Microsoft Suite: OneNote is a part of the Microsoft Suite, which enables easy integration with other Microsoft applications like Word, Excel, PowerPoint, and Teams. This seamless integration helps users to incorporate data from these sources into their meeting notes, boosting their productivity and efficiency.
Real-Time Collaboration: OneNote allows multiple users to work on the same notes simultaneously. This is particularly beneficial for meeting notes, as attendees from different locations can add, edit, or view notes all at the same time, fostering better collaboration and communication.
Advanced Search Feature: With OneNote, users can easily and quickly find information through its advanced search feature. You can search for keywords in typed notes, handwritten notes, and even in images or audio files - a feature not commonly found in many note-editing tools.
Digitized Handwriting and Drawing: For those who prefer to take notes manually, OneNote offers the ability to write or draw using a stylus or even a mouse. This flexibility to switch between typing and handwriting can make the note-taking process during meetings more efficient and personalized.
Offline Accessibility: Unlike some other note-taking tools, OneNote allows users to access, view and edit their notes offline. This can be very useful during meetings where internet connectivity might be unreliable, ensuring note-taking does not get interrupted.
Limited Text Formatting Options - OneNote doesn't offer as many editing and style options as other dedicated note-taking apps. This may impact your ability to effectively tailor content to specific needs during a meeting, especially when managing complex data entries.
Poor Integration with Non-Microsoft Tools - While OneNote integrates well with other Microsoft applications, it may not function as seamlessly with non-Microsoft systems or software. This could be a disadvantage if your meeting involves interactions with other digital platforms outside the Microsoft ecosystem.
Unintuitive Interface - OneNote's interface might be challenging for new users. The way notes are structured or stored in the app (notes, sections, and section groups) might be confusing, thus making it less efficient as a meeting notes editor.
Difficulty in Collaboration - OneNote doesn't have a real-time collaboration feature, unlike some other note-taking apps. This can be a major disadvantage when multiple people need to make updates or edits to the meeting notes simultaneously.
Lack of Version History - OneNote lacks a versioning system for pages. If changes are made to the meeting notes, there's no easy way to track previous iterations or revert to an earlier version if necessary. This could be problematic if incorrect or erroneous edits are made and need to be undone.

Pick #7

Evernote

Evernote is a versatile note-taking and organization application that can serve as an alternative to Zoho’s Meeting Notes Editor. It offers various features such as the ability to create, compile, and share notes – including text, audio, images, and web clippings – across devices. This is synced seamlessly via the cloud, ensuring access from any location. Evernote is designed for personal organization and business collaborations alike, supporting checkboxes for tasks, reminders, and even sophisticated search within text in images or handwritten notes. Although it does not specifically target meeting note-taking, Evernote’s flexibility can be fine-tuned for any note-taking need, including meeting notes.

Automatic synchronization - Evernote syncs across all your devices automatically, allowing you to access your meeting notes anytime, anywhere.
Web Clipping - Evernote's web clipper allows users to save webpages including text, links, and images, directly into their notes. This can be incredibly handy for referencing resources during meetings.
Search Handwriting - Evernote has the unique ability to recognize and search handwritten notes. This can be useful for those who want to capture whiteboard ideas or sketch out concepts during a meeting.
Integration with Other Tools - Evernote can be integrated with other tools such as Outlook, Google Drive, Slack, Salesforce and Microsoft Teams, which often form part of a company's meeting and collaboration toolset, allowing for consolidated and streamlined workflow.
Multiple Formats Support - Evernote supports several formats documents, images, audio files and more. This flexibility can enhance how you capture and review important points from your meetings.
Lack of Real-time Collaboration: Evernote doesn't support real-time collaboration. This means that if multiple people want to make changes in the same note at the same time, they have to wait for others to finish editing, which can be a big disadvantage in a fast-paced meeting environment.
No In-built Templates: Evernote doesn't provide in-built meeting note templates. Users have to create their templates or modify existing notes to suit their meeting requirements, this could be less efficient.
Poor Integration with Video Conferencing Platforms: Evernote does not integrate with many popular video conferencing platforms. So, if you're having a virtual meeting on a different platform, you may have to manually enter notes in Evernote, making it less convenient.
Limited Formatting Options: Compared to other dedicated note-taking apps, Evernote provides fewer options for formatting. This might limit the user's ability to organize and distinguish various points and topics covered in the meeting.
No In-built Scheduling or Task Assignment: Evernote doesn't offer built-in scheduling or task assignment features. Assigning tasks following a meeting has to be done manually or through a separate software, which could detriment workflow and productivity.

Pick #8

Apple Notes

iCloud Notes is a cloud-based note-taking application from Apple that not only allows users to jot down their thoughts, ideas, and important information but also facilitates file-sharing and collaboration. Even though not typically associated as an alternative to Zoho Docs’ Meeting Notes Editor, iCloud Notes could potentially serve a similar purpose, especially for Mac, iPhone, or iPad users. iCloud Notes comes with basic text editors, bullet-point lists, tables, and attachment capabilities, this could comprehensively serve the needs for note-taking during meetings or regular task documentation. The synchronization across Apple devices via iCloud also ensures easy access and shared collaboration. However, iCloud Notes might have limitations when it comes to intricate file-editing features, advanced real-time collaboration, and cross-platform versatility, which are crucial aspects in Zoho Docs.

Sync Across Devices: iCloud Notes ensures that meeting notes are perfectly synced across all Apple devices signed into the same Apple ID. Thus, whether it’s your iPhone, Mac, or iPad, you could access and edit your notes easily anywhere and anytime.
Contextual Automation with Siri: iCloud Notes has Siri integration. This means you can use Siri to add items and thoughts to your notes hands-free. This feature could be particularly useful in meetings, requiring quick note-taking but demanding minimal supplementation.
Collaboration in Real-Time: With iCloud Notes, you can invite people to join your notes, and they can make changes in real-time, allowing for efficient collaboration and sharing of ideas during or after meetings.
Document Scanning and Inline Attachment: iCloud Notes offer an easy way to scan documents straight into your notes or attach photos, videos, sketches, web links, making meeting note-taking more flexible and comprehensive.
Organisational Features: iCloud Notes allows for easy organization of your notes into folders and sub-folders. This can be beneficial in segregating notes according to various meetings, topics, or projects, making referencing and retrieval a breeze.
Limited Compatibility - iCloud Notes works seamlessly only within Apple's ecosystem. This means if some of your team members are using devices that don’t belong to Apple or if you want to share your notes with non-Apple users, it could cause trouble. It's less effective if the team isn't using Apple devices across the board.
Less Robust Note Formatting - Compared to other note-taking and Meeting Notes Editor programs, iCloud Notes provides less formatting options. This might limit the ways in which you can structure your notes, make them more visually distinctive, or highlight key points.
Absence of Collaborative Features - Since iCloud Notes isn't designed with collaboration in mind, it could be less effective for meetings where real-time collaboration and input is desired. For instance, there are no bidding or comment features, which are usually needed for collaborative editing.
No Integration with Other Business Apps - Unlike other note-taking apps, iCloud Notes doesn't provide built-in integration with productivity apps commonly used in business environments, such as Trello, Asana, or Slack. This lack of integration makes it less versatile compared to other options.
Limited Search Functionality - The search function in iCloud Notes is fairly basic. Although you can search within individual notes, you can't perform more sophisticated queries or search for tags. This could slow down the process of finding specific information from past meetings.

Pick #9

Coda

Coda.io is a versatile document editor that serves as an alternative to Zoho Meeting’s Notes Editor. Providing a seamless interface that merges the capabilities of traditional word processors and spreadsheets, Coda.io empowers users to create interactive, collaborative, and functional documents to manage meetings and other projects. Unlike Zoho, Coda.io offers robust data management and manipulation features, more akin to a database, allowing users to incorporate tables, task lists, and even small-scale applications into their documents. This innovative structure makes Coda.io a comprehensive solution, merging the functionalities of notes editing, spreadsheet data handling, and project management. Therefore, it can be a powerful alternative to Zoho’s Meeting Notes Editor.

Integrated Task Management: Coda.io has integrated task management features that allow users to create action items directly from the meeting notes, and assign these tasks to people, making follow-ups easier and more effective.
Collaborative Editing: It offers real-time collaborative editing which means multiple users can edit the same document at the same time. This makes collaboration easier, more effective and eliminates the need for extensive back-and-forth in the post-meeting stage.
Document Organization: Coda.io has a flexible document structure where users can create subpages and folders within the document to organize notes or topics. This structure gives more clarity and helps keep files and notes tidy and easy to navigate.
Interactive Elements: With Codas.io, users have the ability to add interactive elements, such as tables, graphs and charts, within the meeting notes. These visual components support better understanding and collaboration.
Automation Capabilities: Coda.io brings automation to the table. Users can set reminders or notifications related to tasks or follow-ups directly from the meeting notes, thus, ensuring that no important task falls through the cracks in busy schedules.
Coda.io, compared to other Meeting Notes Editor platforms, offers high customizability, which can be overwhelming for those who prefer simplicity. It can potentially prolong the setup process before you can actually start taking notes.
Coda.io does not offer an offline mode. Losing internet accessibility means you can not access your notes - a significant disadvantage when there is no internet connection during the meetings.
For users who prefer a linear and straightforward notes structure, Coda.io might not be optimal. Its structure is more like a database, which can be confusing and not as intuitive for those who are used to traditional note-taking apps.
Coda.io struggles with handling large documents. This could become a problem when taking extensive notes or when trying to consolidate meeting notes over a long period.
Integration with other tools is not as efficient in Coda.io. While other platforms offer seamless integration with applications like the Microsoft Office suite, Coda.io falls a bit short in this department, which could impact productivity levels.

Pick #10

Quip

Quip is a collaborative productivity software suite that provides an alternative to Zoho’s Meeting Notes Editor. It focuses on enhancing team collaboration in real-time, allowing users to work on shared documents, spreadsheets, and task lists. In terms of being an alternative to Zoho’s meeting notes editor, Quip presents unique features such as the ability to comment on specific parts of a document, live chat within documents, and live updates when team members are editing. Its seamless integration with services like Slack and Salesforce also augments its appeal for corporate settings, making team coordination, project management, and data sharing simpler and more efficient.

Real-Time Collaboration: Quip facilitates seamless and real-time collaboration allowing multiple users to make changes, propose additions, and leave feedback within a single document simultaneously. This eliminates the need for an ankle-breaking chain of emails with updated document attachments.
Integrated Chat: Quip integrates chats directly into the document. This feature ensures that all discussions related to the meeting notes can be kept within its context, making it easier to track changes and understand decision-making processes.
Embeddable Spreadsheets & Slides: Quip provides the ability to embed spreadsheets and slides within the meeting notes, providing a more robust perspective and additional information. This feature eliminates the need to switch between different applications or documents, creating a more efficient workspace.
Version history: Quip provides a detailed version history, making it easy to see what changes were made, when, and by whom. This function can be especially beneficial in meetings where decisions may need to be revisited or validated.
Cloud-Based: As a cloud-based platform, Quip allows users to access their meeting notes from any device with a web connection. This facilitates remote working and ensures that meeting notes can be updated, revised or reviewed anywhere, anytime.
Limited Integration: Although Quip has some integration with services like Slack and Salesforce, it lacks widespread integration with many other popular business apps, which may cause issues when trying to put together a comprehensive set of meeting notes.
Weak Offline Capabilities: Being mainly a cloud-based tool, Quip does not offer full offline capabilities. This is unfavorable for those editing meeting notes while on the go or in areas with unstable internet connections.
Difficulty with Large Documents: Users have reported that Quip can become slow and cumbersome when dealing with larger documents, this could impede the efficiency of dealing with extended, detailed meeting notes.
Lack of Advanced Formatting Tools: Quip does not provide advanced text formatting tools. When using it as a Meeting Notes Editor Alternative, this could limit the depth of note-taking, especially for users who prefer using custom fonts, text styles and layouts.
No Version History: Unlike other collaborative tools such as Google Docs, Quip does not maintain a version history. This could lead to problems when it comes to tracking changes made to the meeting notes, which is vital for accuracy and accountability.

Pick #11

Confluence

Atlassian Confluence is a powerful and dynamic team collaboration tool that facilitates knowledge sharing and teamwork within organizations. As a potential alternative to the Zoho Docs Meeting Notes Editor, Confluence provides an adaptable platform where teams can create detailed meeting notes, collaboratively edit and share content, attach relevant files or documents, and keep track of all discussion points through its integrated task tracker. Unlike Zoho Docs, which is mainly a document management solution, Confluence has extended capabilities and features like page and file versioning, page hierarchy, collaborative editing, intuitive search, advanced permissions, and integration with other Atlassian products, which makes it more comprehensive for organizational collaboration and communication.

Integration with Other Atlassian Products: Confluence integrates seamlessly with other Atlassian suite products like Jira, Trello, Bitbucket, etc. This integration facilitates smoother and more effective communication between the tools, enabling you to effectively track issues or share product roadmap information from a central place.
Collaboration and Teamwork: Confluence facilitates real-time collaboration. Instead of circulating multiple versions of a document, you can create, share, and collaborate on your notes in a single, shared workspace. This also includes @mentions, comments, and likes, making the collaboration interactive.
Information Organization: Confluence offers powerful search and structuring functionalities for information. It can be used to both create meeting notes and then classify this information in an easily searchable and accessible way. All the related documents, project plans, product requirements can be connected, making it a single source of truth.
Sidebar and Navigation: Confluence offers a sidebar for easy navigation, custom shortcuts, and organization of pages according to user preference. The breadcrumbs at the tops of pages help users understand where they are and navigate accordingly, making it easier to access and manage meeting notes.
Customizability and Templates: Confluence allows for extensive customizability with options to add multimedia, macros, HTML, and CSS into a page. Additionally, it provides a range of pre-existing templates, including ones specifically designed for meeting notes. This allows users to create structured and comprehensive meeting notes without having to start from scratch, which improves efficiency.
Limited real-time collaboration - Though Atlassian Confluence does support joint editing, it is not as smooth and responsive as some other tools. This limitation can cause difficulty in real-time collaboration during meetings and may lead to confusion or misunderstanding.
Complicated user interface - Its interface can be quite complex for beginners. This steep learning curve might be a challenge, especially for those using the tool for simple tasks such as meeting notes.
Reduced ease of tracking changes - Unlike some other Meeting Notes Editors that offer an easy and clear overview of changes made by different contributors, Atlassian Confluence's tracking changes feature may lack such clarity and simplicity, making it hard to track changes within the document.
Formatting issues - Some users of Confluence report difficulties with text formatting, specifically in terms of consistency when importing from or exporting to other platforms. This can lead to additional time spent on tidying up or reformatting text.
Lack of offline access - Atlassian Confluence mainly works in the cloud, which requires internet connection for access. If a user would like to work on their meeting notes when there is no internet access, this could be a drawback.

Conclusion

Zoho Docs proves to be the ideal choice for businesses and individuals seeking a comprehensive suite of word processing, spreadsheet, and presentation tools within a single platform. Its seamless integration with Zoho’s ecosystem makes it a go-to solution for those already leveraging other Zoho applications, offering a unified experience that streamlines workflow and enhances collaboration. Its robust collaboration features, coupled with generous storage options, cater perfectly to teams aiming for real-time cooperation on documents, spreadsheets, and presentations, making it an optimal choice for small to medium-sized companies prioritizing cohesion and efficiency in their document management practices.

On the other hand, opting for an alternative software product becomes sensible when specific needs surpass Zoho Docs’ offerings. For users requiring advanced functionalities in document creation, such as more sophisticated editing tools, specialized formatting capabilities, or industry-specific templates, exploring other solutions may provide a better fit. Additionally, businesses that prioritize integration with a different ecosystem or need offline access with more comprehensive support might find an alternate product aligns more closely with their operational requirements. In these scenarios, the decision to shift towards a different solution stems from the need for specialized functionalities or compatibility concerns that are beyond the scope of Zoho Docs.

Top 10: Best Zoho Docs Alternative