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The 10 Best Todoist Alternatives

The 10 Best Todoist Alternatives article provides an overview of leading task management tools that rival Todoist in terms of functionality, user-friendliness, and unique features.

Learn more about our top picks for: Todoist Alternatives

A Todoist alternative refers to any software or application that can be used as a substitute for Todoist, a popular task management and productivity app. These alternatives can provide similar features to Todoist such as task creation, categorization, prioritization, reminders, and project management. Examples of Todoist alternatives could include apps like Asana, Trello, Microsoft To-Do, Wunderlist, or Evernote, each offering a unique set of tools or interface that can cater to different user preferences or specific business needs.

Why would you look for Todoist Alternatives alternative?

In the fast-paced world of digital organization, having a tool that seamlessly aligns with your workflow is paramount. While Todoist has been a go-to for many, the quest for an alternative often stems from its limitations in customization and collaboration. Users might find themselves boxed in by the preset functionalities, craving a platform that offers more flexibility to tailor the experience to their unique work habits and team dynamics.

Moreover, as projects grow in complexity, the need for more sophisticated project management features becomes apparent. Todoist, though efficient for straightforward task management, might fall short when it comes to handling multifaceted projects involving multiple stakeholders and deadlines. This can prompt users to explore other options that are better-equipped to manage the dynamic nature of their work, ensuring nothing falls through the cracks.

The Best Products

Todoist Alternatives: Our Recommendations

Pick #1: Our Software


ZipDo, a high-efficiency meeting management software, is set to redefine collaborative team dynamics with its esteemed ability for note-taking, classification, and distribution during meetings. The software’s real-time note-taking functionality enables teams, regardless of size, to merge their efforts seamlessly, reducing the hassle of passing around notes manually, and ensuring everyone maintains the same perspective throughout meetings.

A remarkable feature offered by ZipDo is its live note-taking capability. This function ensures everyone present in meetings remains updated, removing the necessity for a manual note exchange. After meetings, participants can conveniently amend or supplement the notes, guaranteeing the most current information circulation.

Excelling in the field of note arrangement, ZipDo facilitates such notes to be easily sorted into channels or directories. Search-facilitated notes improve expediency, facilitating speedy access to particular details without the need for lengthy scrolling or manual retrieval.

Highlighting the security aspect, ZipDo’s note allocation offers meticulous access control, endorsing the secure exchange of data with colleagues, clients, or partners. Its integration with calendars automates cooperative note development for each session, eradicates manual data entry.

To sum it up, ZipDo is an intuitive software offering a comprehensive suite of utilities that enhances team productivity, collaboration, and project administration. Its instantaneous note-taking, collective editing, orderly arrangement, searchability, secure sharing, and easy integrations render it an indispensable asset, streamlining meeting administration and ensuring effective project progression.

Pick #2 is a popular alternative to Todoist that brings a seamless approach to task management. It is a comprehensive productivity tool that assists users in organizing their tasks, lists, and reminders in one easy-to-use application. boasts a simple, intuitive interface and integrates with various systems including calendars and email. It also offers features like creating and organizing tasks and subtasks, setting reminders, and planning your day, week, or month. The app stands out with its ability to transform text into tasks automatically and its unique ‘ moment’ feature, which encourages review of your daily tasks for better productivity. provides a "Plan Your Day" feature which makes it easier for users to organize their tasks for the day. It allows them to prioritize tasks and efficiently plan their time, something which Todoist lacks. includes an integrated calendar, allowing users to visualize their upcoming tasks and events in one place, providing a unified experience. While Todoist supports calendar integration, it doesn't have a built-in calendar. offers a unique feature of adding tasks through a voice command using Siri and Google Assistant. This hands-free option allows for multitaskers who are on the go to still be productive, a feature that Todoist does not natively support. functionally allows for creating to-do lists that can be shared with and updated by multiple users in real-time - a feature that can streamline collaborative efforts better than in Todoist.'s "Focus Mode" is an additional productivity feature designed to facilitate distraction-free task execution, enabling users to concentrate on a single task at a time. This is a unique offering compared to Todoist.
Lack of a more detailed project management system: Todoist’s project management features are generally viewed as more sophisticated and useful for complex projects than's. You may find it harder to manage larger, more complicated tasks or projects using
Absence of Labels and Filters: doesn't have the 'Labels' and 'Filters' feature which Todoist offers. These features can be extremely useful when you are managing many tasks and need to categorize or filter them based on your criteria.
Limited customizability: Todoist offers greater flexibility when it comes to task customization. This includes custom task priorities and more detailed recurrence options, which are not as comprehensive on
Insufficient Integration options: Compared to Todoist, has limited third-party app integration. This might limit your workflow if you rely on syncing tasks and information with other apps.
No native desktop apps: relies mainly on web and mobile apps. Unlike Todoist, it doesn't have a native desktop application for Windows or Mac, which may hinder accessibility and ease of use for some users.

Pick #3

Microsoft To Do

Microsoft To Do is a task management app that serves as a compelling alternative to Todoist. It merges traditional to-do list functionalities with a host of other features to enhance productivity and task management. Like Todoist, Microsoft To Do allows users to create lists, set reminders, and manage tasks, but it also integrates seamlessly with other Microsoft Office products like Outlook and Teams. The app comes with additional perks such as personalized day planner and smart suggestions, and it is well-suited for individuals and businesses in search of a rigorous, customizable, and collaborative task management tool. Personalized daily planner, data syncing across devices, and easy integration with Microsoft’s ecosystem are some distinct advantages over Todoist.

Superior Integration with Microsoft Suite - If you are already using Microsoft products like Outlook, OneNote, or Teams, Microsoft To Do integrates seamlessly with them. This makes the flow of information smooth between the various Microsoft applications and enables users to manage tasks more efficiently.
Task Hierarchy - Microsoft To Do enables users to create Steps under individual tasks. This is beyond just a sub-task option and works like a breakdown structure, allowing for a much neater organization for complex tasks.
Customizable Themes - Microsoft To Do comes with customizable themes for every task list that can be tailored according to user’s preference. This helps in distinguishing between projects or business areas quickly.
Automated Suggestions - Unlike Todoist, Microsoft To Do includes an automated suggestion feature for your daily tasks. It uses an intelligent algorithm that suggests tasks based on your previous pattern, helping to improve your productivity.
My Day Feature - The 'My Day' option offers a fresh start every day, providing an essential brain dump of tasks due within 24 hours. It does offer a planning feature where it suggests tasks to be taken up for the day. This thoughtful feature is quite handy and sets it apart from Todoist.
Unlike Todoist, Microsoft To Do requires a Microsoft account to use. This could be seen as inconvenient or even a barrier to some users who don't want to set up an additional account.
Microsoft To Do does not offer natural language input feature that Todoist does. This feature in Todoist allows you to quickly create tasks using everyday language, which can be a major time-saver and a more intuitive way to work.
Microsoft To Do has less powerful labeling and filtering capabilities compared to Todoist. This can make managing and finding specific tasks more difficult in large projects.
The lack of a productivity chart is an absent feature in Microsoft To Do. While Todoist provides visual reports to track productivity over time, Microsoft To Do does not give users this beneficial insight.
Todoist provides a project timeline, but Microsoft To Do does not. Seeing tasks laid out on a timeline can be helpful for planning and understanding the bigger picture in a long-term project.

Pick #4


Asana is a project management tool that serves as a robust alternative to Todoist, offering diverse features to enhance productivity. Unlike Todoist that primarily focuses on task management, Asana offers a more comprehensive solution for managing complex projects. It provides a broader array of tools for organizing tasks, structuring workflow, and tracking project progress. It allows for task assignments, comments, attachments, and custom fields. Furthermore, Asana offers project timeline views, a feature not available in Todoist, enabling users to visualize their tasks and project milestones in a chronological layout. This makes it a superior choice for teams requiring intensive project planning and collaboration.

Enhanced Collaboration Features: Unlike Todoist, Asana provides more sophisticated collaboration tools. It allows teams to track the progress of projects, assign tasks, and set priorities in a more organized manner.
Timeline Visualizations: Asana offers a Timeline feature that presents your tasks and deadlines in a Gantt chart making it easier to see your schedule and adjust plans efficiently, a feature lacking in Todoist.
Advanced Integration Options: Asana has a wider array of integration options when compared to Todoist. It syncs well with numerous apps and tools, which can significantly improve workflow and productivity.
More Robust Project Management: While Todoist is primarily a task manager, Asana can also function as a full-fledged project management tool. The ability to visualize projects, set dependencies, and manage resources gives Asana an edge over Todoist for comprehensive project management.
Customizable Dashboard: Asana offer a customizable dashboard feature that allow users to create and view project overviews. This feature helps in monitoring progress, spotting bottlenecks, and making data-driven decisions in real-time, a feature that may not be as robust in Todoist.
More complex user interface: Asana may be considered less intuitive than Todoist, particularly for novice users, due to a steeper learning curve and a more cluttered interface which can often lead to inefficient team collaboration.
Reduced simplicity for personal task management: While Asana is powerful for managing big teams and complex projects, when used as a Todoist alternative for personal task management, it can feel overwhelming and overcomplicated.
Lack of offline mode: Unlike Todoist, Asana does not support offline mode, so without internet access, you cannot add or modify tasks, which might be inconvenient for users who frequently go offline or have unreliable internet connections.
No natural language input: While Todoist excels at natural language task input, Asana lacks this feature. This ability to quickly add tasks using flexible, conversational language can provide a more seamless and user-friendly experience in Todoist.
Limited free version: Though Asana offers a free version, it has its limitations in terms of the number of users and features. For small teams or individuals who wish to keep costs low as they could with Todoist, this can be a distinct disadvantage.

Pick #5


Trello is a popular alternative to Todoist, known for its distinctive card-based interface. It is a project management and team collaboration tool that organizes your projects into boards, lists, and cards to offer a visual and intuitive layout. In one glance, Trello tells you what’s being worked on, who’s working on what, and where something is in a process. It also allows for seamless collaboration across teams, integration with third-party apps, and is highly customizable. Its simplistic, yet interactive interface makes it a favorite among users seeking a more visually engaging alternative to traditional to-do lists.

More Visual Progress Tracking: Trello uses a board-like interface where tasks or projects are represented as cards. This is conducive to visual management allowing users to easily see the status of tasks and prioritize accordingly.
Better Team Collaboration: Trello provides a more comprehensive suite of collaboration tools. Ability for real-time collaboration, activity tracking, comments, and the ability to attach files directly from Google Drive or Dropbox make it a strong choice for team projects.
Flexible and Detailed Tagging: Trello's tagging system is more flexible than Todoist's, allowing users to create and manage custom tags for better organization and accountability.
Power-Up Integrations: Trello offers a broad range of 'Power-Ups', or integrations. This can extend the platform's functionality significantly, to include capabilities from platforms like Slack, GitHub, Google Calendar, and Evernote.
Workflow Automation: Using the Butler tool, Trello can automate card and board level actions based on the predefined trigger conditions. This can save time and standardize complex processes, which could be beneficial for larger projects.
Limited labeling system: Trello offers a color labeling system to categorize tasks. However, it limits the available color labels to 10. This can become a significant disadvantage if you are managing a large project with many subcategories or components.
Lack of task priorities: Unlike Todoist, which provides a clear prioritization system (P1-P4), Trello does not offer an inbuilt method for prioritizing tasks. Although you can use labels or list names for this purpose, it is not as efficient or clear cut as in Todoist.
Interface navigation: While Trello's board layout can be visually satisfying, it might require more scrolling and searching to find the specific tasks or information, especially when you have a large number of cards.
No inbuilt calendar view: Trello does not come with an inbuilt calendar view for tasks or deadlines although it can be added as a Power-Up, it's not fully integrated into the system like it is in Todoist.
Limited integrations: Although Trello does provide integrations with other tools, it does not offer the same level of integration as Todoist. This means that users might have to manually input data from other tools or services they use, or they might not be able to integrate other services at all.

Pick #6


ClickUp is an all-in-one productivity platform which serves as a viable Todoist alternative. It provides robust features for task and project management, allowing for easy organization, collaboration, and tracking. Users can create and assign tasks and subtasks, set and manage deadlines, prioritize work, and even customize their workspace. ClickUp also offers features like time tracking, goal setting, and reporting, which are not offered by Todoist. Moreover, it integrates smoothly with various other tools, enhancing its value as a comprehensive project management solution. Despite being feature-rich, ClickUp manages to maintain an intuitive interface that eases its adoption for new users.

Comprehensive Project Management: In comparison to Todoist, ClickUp provides a more holistic project management solution, with features like Gantt charts, dependencies, and custom status that enhance tracking and progress map of the project.
Document Collaboration: Beyond just managing tasks, ClickUp offers spaces for collaborative document creation, editing, and storage. This allows for all documentation related to a project to be found in one place contrary to Todoist.
Better Customizability: ClickUp allows you to customize almost everything: layout, views (board view, list view, box view), custom statuses, cadences, and more. This gives teams more flexibility and control over their workflows than they would have with Todoist.
Time Tracking: ClickUp has inbuilt time tracking and reporting functionality. This can make it easier to manage your time and track team productivity, which isn't natively offered in Todoist.
Integration Capabilities: ClickUp integrates with a wider array of third-party applications than Todoist, including time trackers, source control tools, and customer relationship management software, which can bring more fluidity in your work ecosystem.
User Interface Complexity - ClickUp has a steeper learning curve compared to Todoist due to its more complex interface. This can deter new users who are not accustomed to managing tasks in such a detailed manner.
Lack of Offline Mode - Todoist has a robust offline mode that allows you to manage tasks without an internet connection. On the other hand, ClickUp requires internet access to function optimally, making it less convenient for people who want to manage tasks on the go or in locations with unstable internet connection.
Task Organization – ClickUp’s task organization system can be overwhelming for some, especially with numerous sub-tasks, checklists, and intricate project hierarchies. On the other hand, Todoist has a simpler and more intuitive task organization system.
Slower Task Input - The process of entering a new task can be time-consuming on ClickUp, which requires more steps compared to Todoist. In Todoist, creating tasks is a quick and straightforward process.
Overload of Features - While ClickUp offers a wide array of features, this might confuse some users who seek simplicity in their task management tool. Todoist, in comparison, keeps its functionalities to the essentials, making it better for people who prefer a minimalistic tool.

Pick #7


Notion is a highly customizable productivity tool that serves as an excellent alternative to Todoist. It functions as an all-in-one workspace where you can write, plan, collaborate, and organize. It essentially blends everyday work apps into one. Unlike Todoist, which is primarily a task management tool, Notion goes beyond to-do lists, allowing you to create notes and documents, build a knowledge base, set up a task and project management system, and even create databases. Its highly flexible interface supports a variety of page templates and content blocks which are highly useful for teams or individuals wanting to streamline their workflows and enhance productivity.

Consolidated Workspaces - Unlike Todoist, which is mainly a task management platform, Notion allows you to create a comprehensive workspace facilitating note-taking, task management, and wiki creation, making information easier to find and tasks more manageable.
Content Rich Editor - Notion supports various types of content in its editor. This includes tables, toggled lists, code snippets, and embeds from several apps. Todoist does not offer these features directly in its UI.
Template Use - Notion provides a variety of templates for different purposes such as meeting notes, project plans, and task lists. This allows you to quickly set up pages and databases, saving time and providing an organized structure, a feature not available to the same extent in Todoist.
Real-time Collaboration – In Notion, you can collaborate with your team members in real-time. The software supports the simultaneous editing of documents which provides a seamless working experience for team projects, something that Todoist is not designed for.
Custom Views – With Notion, you are able to customize your dashboard and task lists with different views, including table, board, and timeline views. This kind of customization provides flexibility to design your workflow in a way that suits you best, while Todoist has a more rigid, list-focused task view.
Complexity: Notion has a steep learning curve and it may require significant time investment upfront to get comfortable using it. This is in stark contrast to Todoist, which has a more user-friendly interface and is easier to get into for new users.
Less Focus on Tasks: Notion is a comprehensive tool that covers a broad range of functions including knowledge management and collaborative workspace. This means its task management function, which is the primary function of Todoist, takes a backseat and can feel less intuitive or streamlined.
No built-in Reminder or Notification: Unlike Todoist that sends reminders and notifications for deadlines and tasks, Notion doesn't provide the same. Users need to manually set each reminder.
Offline Access Limitations: Notion's offline access is not as smooth as Todoist's. Although Notion has improved its offline functionality over the past updates, there are still issues such as longer syncing times, and this can be a setback when using Notion as a Todoist alternative.
Limited Integrations: Todoist integrates well with a plethora of apps, including but not limited to Gmail, Alexa, Google Calendar, etc. On the other hand, Notion's integration capabilities are still limited, and this can disrupt a smooth workflow and is less beneficial for productivity.

Pick #8


TickTick is a comprehensive task management and reminder application that serves as an excellent alternative to Todoist. Offering similar features such as task organization, scheduling functionalities, and collaboration tools, TickTick goes a step further with unique additions such as the Pomodoro Timer, habit tracking, and a built-in calendar. It provides a clean, intuitive interface that aids in straightforward navigation while also featuring a flexible sorting system that elevates customizability. Compatible across multiple platforms and devices, TickTick is well-equipped to handle both simple and complex task management needs of individuals as well as teams.

Enhanced Calendar View - TickTick offers a more comprehensive calendar view than Todoist, allowing you to easily see your daily, weekly, and monthly tasks. It also allows for seamless integration with other calendars.
Built-In Pomodoro Timer - TickTick comes with a built-in Pomodoro timer, promoting productivity and focus by encouraging work in 25-minute intervals followed by short breaks. This is something that Todoist does not offer.
Duration-Based Tasks - TickTick allows you to set durations for your tasks, which can give a more precise overview of your daily planning. This feature can be especially useful when trying to manage your time effectively.
Multi-level Subtasks - While both Todoist and TickTick offer subtask creation, TickTick allows for multi-level subtasking. This means you can break down tasks into smaller, more manageable parts, aiding in task organization.
Kanban Board View - Beyond the standard to-do list format, TickTick offers a Kanban board for visual task management, a feature not available in Todoist. This Trello-like view allows for easy progress tracking and project management.
Limited integration, TickTick does not support as extensive third-party integration as Todoist does. For instance, Todoist has a broader integration with other platforms like Google Calendar, Dropbox, Amazon Alexa, and many more.
User interface, TickTick's UI can be a little overwhelming and complicated for some users when compared to Todoist's minimalist and intuitive user interface.
Limited Customization, TickTick does not support as much task customization as Todoist, which may limit some users who want in-depth control over their tasks and projects.
Unpredictable syncing, some users have reported problems with the synchronization of TickTick across different devices. This is a key aspect in task management apps and is an area where Todoist seems to perform better.
Priority levels, Todoist allows for color-coding based on priority levels whereas TickTick has only white, blue, and grey color coding which impacts the visual understanding of the task's urgency.

Pick #9

Remember the Milk

Remember the Milk is a task management tool, serving as a viable alternative to Todoist for those seeking a platform for tracking their to-do lists and tasks. The tool offers a user-friendly interface that allows you to easily create and update tasks, set priorities, due dates, and assign to different categories. Remember the Milk also provides synchronization capability across multiple devices, ensuring you can access your to-dos anytime, anywhere. Its smart reminder feature further enhances its appeal, bringing an appreciable degree of automation to task management. The integration with other popular services like Gmail, Google Calendar, and Outlook makes it a comprehensive promotional tool. It’s fitting for individuals and teams alike who are looking for an effective way to manage their tasks and projects.

Enhanced Tagging System: Remember the Milk (RTM) offers an advanced tagging system, allowing users to organize tasks more efficiently. Unlike Todoist, it enables users to apply more tags to single tasks, making it easier to track.
Smart List Feature: RTM has a feature called 'Smart Lists' that automatically filters and categorizes tasks based on certain criteria unlike Todoist. This can be a helpful feature when managing multiple projects, as it helps to streamline and automate the organization process.
Better Task Search: Since RTM has an advanced tagging system, it also becomes easier and quicker to search for specific tasks. Regardless of the volume of tasks, one has, finding a specific task in RTM is generally faster than in Todoist due to this functionality.
Daily Digest: Unlike Todoist, Remember the Milk offers a Daily Digest feature that sends an overview of your tasks for the day every morning. This allows users to see at a single glance what they have to do for the entire day, helping them prioritize tasks more efficiently.
Task Sharing Flexibility: Users of RTM have the ability to share individual tasks with different people, unlike Todoist which typically requires sharing an entire project. This can be particularly helpful when you want to delegate individual tasks to different team members.
Less Intuitive Interface - While Todoist boasts a simple and clean interface, Remember the Milk may be slightly overwhelming for a novice user because of its cluttered interface. It takes time to get used to the functionality.
Limited Collaboration - Remember the Milk does not provide the same level of collaboration features as Todoist. So, if you are looking for a task management tool for team collaboration, Remember the Milk might not be the best choice.
Lower Integration Capacity - Todoist tends to integrate with more productivity tools than Remember the Milk. This can be a disadvantage for many who wish to streamline all of their productivity tools in one place.
No Location-based Reminders - Unlike Todoist, Remember the Milk does not support location-based reminders. This can be a deal-breaker for some users as setting reminders based on location can be a very useful feature.
Less Flexible Recurring Task Option - The flexibility and simplicity of setting up recurring tasks in Todoist is not mirrored in Remember the Milk, which can be disadvantageous for users who rely heavily on setting up periodic tasks or reminders.

Pick #10

Google Tasks

Google Tasks is a task management tool that offers a simple and straightforward way to keep track of your to-do list. It provides a minimalist approach to task management, integrated within the Google Workspace, including Gmail and Google Calendar. Tasks can be created directly from an email in Gmail, and the due dates can be integrated with Google Calendar. While Google Tasks lacks some advanced project management features that Todoist has, such as labels, priority levels, and productivity tracking, it makes up for it with its integration with Google services, its ease of use, and its price – it is available for free.

Integrated with Google Suite: Google Tasks is fully integrated with other Google services like Gmail, Google Calendar, and Google Docs. This allows for easy importing of tasks across different platforms and the synchronization of tasks across devices, which may not be possible with Todoist.
Simplicity and Intuitiveness: Google Tasks is known for its simplicity and intuitive user interface. It is easy to add, edit, and rearrange tasks. Its minimalistic design avoids unnecessary complexities, which may be an issue with Todoist for some users.
Inbuilt within Gmail and Google Calendar: It's seamlessly embedded in Gmail and Google Calendar, which lets you directly create tasks from an email or schedule due dates that would show up on your calendar. This is convenient and saves time compared to switching between applications in Todoist.
Drag and Drop Feature: You can just drag and drop emails into Google Tasks for an easy and quick creation of tasks. You can't do this direct drag and drop in Todoist.
Easily Accessible from Google Workspace: If you are working within Google Workspace (formerly G Suite), it's easy to keep track of your tasks without opening a new tool or window, because Google Tasks is integrated in the side panel of Gmail, Google Calendar, and Google Docs. Todoist, on the other hand, does not have this seamless accessibility within the Google environment.
Limited Functionality - Google Tasks, while simple and easy to use, lacks the depth of functionality and feature set available in Todoist. It doesn't offer many advanced features like labels, filters, or project folders that Todoist users depend on for organizing complex tasks.
Absence of Collaboration Option - Google Tasks doesn't provide the level of collaboration available with Todoist. It doesn't allow for team assignments or the sharing of tasks with other users, which can be a crucial feature for team projects.
No Location-Based Reminders - Unlike Todoist, Google Tasks does not have location-based reminders. This means you can't set a task to remind you when you arrive at or leave a specific location, which can be very useful for errands or location-specific tasks.
No Offline Mode - Todoist offers a full offline mode that syncs once you're online again. Google Tasks doesn't offer this feature which can be a disadvantage for those who often find themselves without internet access.
Inadequate Task Detail - Google Tasks doesn't allow as much detail to be added to a task when compared to Todoist. This includes limitations on subtasks, notes, and attachments, which can be a disadvantage to those who need a to-do list with more depth and detail.

Pick #11 is a powerful task and project management platform touted as one of the reliable Todoist alternatives. Offering an intuitive interface with a visually appealing design, it enables users to create, manage, and track tasks and projects effectively. It offers diverse customization capabilities, collaborative features such as file sharing, timelines, and automated notifications, which enhance team productivity and efficient workflow management. A distinguishing factor is the use of colorful boards for project visualization, making it easier to understand task progress and team dynamics at a glance. Thus, Monday.comprovides a comprehensive solution that combines flexibility and robust functionality for task and project management.

Enhanced Visual Project Mapping: Monday.comhas robust visual project mapping features, such as Gantt charts and Kanban boards, which help in understanding the project pipeline better. This can be more appealing and informative to visual-oriented individuals than Todoist's list-based approach.
Advanced Collaboration Features: provides extensive collaborative capabilities, including commenting, real-time updates, and file sharing, which is above and beyond what Todoist offers, making it an excellent platform for teams.
Multi-View Options: With, one can view their tasks and projects in diverse ways (list, map, timeline, calendar, etc.) catering to different working preferences, while Todoist is primarily list-based.
Customizable Workflows: Compared to Todoist, Monday.comoffers more customizable and flexible workflows. Users can create different boards for different projects and adjust them according to specific project needs.
Comprehensive Integration Capability: integrates with a wider range of third-party applications, including CRMs, Slack, and email platforms, which can provide a more unified and streamlined work experience than Todoist.
Limited Task Management Flexibility: is project-centered, focusing more on the big picture of project management. In contrast, Todoist is task-oriented. Therefore, compared to Todoist, might not be as flexible or efficient when it comes to managing individual tasks or personal to-do lists, which can be a hindrance if users are specifically looking for a tool to manage daily tasks.
Lack of Quick-Add Feature: misses on a quick-add feature which is beneficial in Todoist. The option to quickly add a task without having to navigate away from your current screen is an advantage in Todoist, not available in
No Offline Mode: Unlike Todoist, does not provide offline access. This can be a major disadvantage for those who may need to access their tasks without Internet connection.
Complexity: is more complex to navigate and has a steeper learning curve than Todoist because of its extensive functionalities and features. Some users may find this overwhelming, especially if they are only looking for a simple task management tool.
Limited Integration: has relatively lower integration capabilities with external productivity apps when compared to Todoist. If users are planning to connect their task management tool with other apps like email, calendars, or note-taking tools, this limitation in could be a significant disadvantage.


Using Todoist makes perfect sense for individuals and teams seeking a robust task management solution that prioritizes simplicity and efficiency. It’s particularly beneficial for those who want to integrate their task management system seamlessly across multiple devices and platforms, ensuring accessibility and up-to-date task tracking at all times. Todoist excels in environments where collaboration and personal productivity need to coexist harmoniously, offering features like shared tasks, project commenting, and progress tracking. This software stands out for users who appreciate a clean, intuitive interface that also allows for the customization of tasks with priorities, due dates, and labels, making it an ideal choice for managing daily activities, recurring responsibilities, and project milestones.

However, there might be cases where an alternative software product is more suitable. For individuals or teams requiring advanced project management features such as detailed Gantt charts, exhaustive resource allocation, and in-depth reporting capabilities for intricate projects, looking beyond Todoist might be advisable. Additionally, if the user or team heavily relies on a specific ecosystem or toolset that demands deep integration beyond what Todoist offers, exploring other options that provide more specialized functionalities or tailored integrations might make more sense. Alternatives might also be preferred by those seeking software with more comprehensive built-in communication tools, or a platform that caters specifically to niche or industry-specific needs, enabling more focused and specialized project management approaches.

Popular Questions

What are some popular alternatives to Todoist?

Some popular alternatives to Todoist include Asana, Trello, Microsoft To-Do, Wunderlist, and Evernote.

What features should I look for in a Todoist alternative?

The features you may need in a Todoist alternative could include task management, collaboration tools, reminder settings, project tracking, and synchronization across multiple devices.

Why would someone want to switch to a Todoist alternative?

Some might find that Todoist does not meet their specific needs for project management or task organization. They may require more advanced features or want a different interface. A Todoist alternative might also offer better pricing or integration with other tools they use.

How does Microsoft To-Do compare to Todoist?

Microsoft To-Do, a popular alternative to Todoist, excels in integration with other Microsoft products. It is excellent for individual task management but lacks some of the robust project management features that Todoist offers.

Is Trello a viable alternative to Todoist?

Yes, Trello can be a good alternative to Todoist. While Todoist is more focused on individual tasks and to-do lists, Trello works well for larger projects with its card-based system. However, the choice between the two depends on your specific needs.

Top 10: Best Todoist Alternatives