→ Save Your Spot! Our Free Webinar: Reduce org-wide meeting time and increase your productivity. Sign Up now

Quality Meeting Agenda Template

A Quality Meeting Agenda Template is a structured guide used for outlining important quality-related issues, objectives, and action steps to be discussed and addressed during a quality-focused business meeting.

A Quality Meeting Agenda is a detailed document that outlines the key topics, discussions, and action items to be covered in a meeting specifically focusing on quality assurance, control, and improvement. This can include updates on ongoing quality-related projects, reviewing performance metrics and identifying areas for improvement, discussing quality audit findings, planning and implementing corrective and preventive actions, as well as addressing any quality issues or non-conformities that have arisen. This agenda ensures that the quality team remains focused and effective in maintaining and enhancing the quality of products or services in accordance with the company’s quality standards and objectives.

Our Quality Meeting Agenda Template

I. Call to Order

A. Welcome & Introduction –
This will be a welcome note from the person chairing the meeting to set the tone for the rest of the meeting.

II. Approval of the Minutes

A. Review of Previous Meeting’s Minutes –
This will involve going over the minutes from the previous meeting for accuracy and approval.

III. Reports

A. Financial Report –
An update on the meeting group’s financial standing.

B. Committee Reports –
Status updates from ongoing projects or tasks.

IV. Unfinished Business

A. Discussion on remaining items from the previous meeting –
This is where ongoing issues that have not yet been resolved are discussed.

V. New Business

A. Introduction and discussion of new topics –
This will involve presenting and discussing new matters, ideas, or projects.

VI. Presentation

A. Special Guest presentation –
This is where an invited speaker may give a presentation on a pertinent topic.

VII. Open Forum

A. Open discussion
Any pertinent issues or topics not previously mentioned in the meeting can be raised by anyone present.

VIII. Announcements

A. Future events, updates, and important dates –
This section will provide any “housekeeping” news relating to the group.

IX. Adjournment

A. Conclusion and dismissal of the meeting –
This will signify the end of the meeting.

***Please note that all times indicated on the agenda are estimates and actual times may vary depending upon the length of discussions. It is of utmost importance that all members respect the agenda for everyone’s benefit.

Please also be reminded to keep your mobile phones on silent and refrain from distracting side conversations for the smooth conduct of the meeting.***

Thank you for your cooperation.

(After the main agenda, you can also provide a detailed appendix which can list down specific discussion points under each topic, documents required to bring, and the expected outcome of each agenda topic.)

Prepared by: _____
Date: _____

To plan a quality meeting agenda, start by determining the objectives and desired outcomes. Identify the topics that need to be covered and allocate time accordingly. Prioritize important items and allow for open discussion. Invite relevant participants and distribute the agenda in advance to ensure everyone is prepared.

How To Plan A Quality Meeting
Meeting Preparation Icon

To run a quality meeting as a leader, create a clear agenda outlining important topics and objectives. Start on time and encourage active participation from all attendees. Foster a collaborative and inclusive environment, ensuring everyone has a chance to speak. Summarize key points and action items, and follow up with timely communication to ensure progress.

How To Run A Quality Meeting
Meeting Template Icon

How Software Can Help To Manage Meetings Better

Software helps leaders run quality meetings by providing efficient tools for agenda creation, task assignment, and document sharing. It enables collaboration and real-time updates, helping teams stay organized and focused. With features like voting, polls, and prioritization, software ensures that everyone’s voice is heard, leading to more productive and inclusive discussions. Additionally, software allows for seamless meeting recording and playback, ensuring accurate gathering of information and facilitating effective follow-up actions.

Our Recommendations:


In conclusion, a quality meeting agenda template stands as the pillar of successful, effective and productive meetings. It not only streamlines and focuses the discussion but also increases engagement, saves time, and ensures that crucial points are not overlooked. A well-structured agenda template fosters clear communication, allows participants to adequately prepare themselves, and charts a pathway towards achieving the desired meeting outcomes. Ultimately, integrating a top-notch meeting agenda template into your meetings is a powerful strategy to elevate your team’s performance and productivity.

Get free access to our meeting webinar

By submitting the form you are subscribing to our newsletter. Our newsletter contains information about new blog articles, other offers, tips and promotions from MeetingFever. You can unsubscribe at any time. Information on data protection, revocation, performance measurement and logging can be found in our privacy policy.