See All Templates

Engagement Meeting Agenda Template

An Engagement Meeting Agenda Template is a systematic plan that outlines discussions, objectives, and goals to foster engagement in a meeting.

An engagement meeting agenda is a structured guideline designed for use in pre-planned discussions, oriented towards fostering participatory interaction and collaboration among a team, board, or committee. This agenda typically outlines the key topics to be discussed, the time devoted to each topic, and the identity of the speaker or facilitator for each discussion point. The primary purpose of this agenda is to facilitate meaningful discussions, ensure effective decision-making, and maximize productivity of the meeting by keeping the engagement process structured and focused.

Our Engagement Meeting Agenda Template

Meeting Title: Stakeholder Engagement Meeting

Date & Time: [Insert Date and Time]

Location: [Insert Location]

Meeting Objective: Discuss the project updates, understand stakeholders’ perspectives, address their queries/concerns, and ensure their active participation in decision-making processes.


** Agenda**

1. **Welcome & Introduction** [Insert Time]
– Brief Welcome
– Introduction of Participants
– Safety Briefing and Logistics (if required)

2. **Meeting Objectives & Agenda Review** [Insert Time]
– Reiteration of the purpose of the meeting and what is expected from everyone.
– Run through the agenda for the day and gather any early questions or thoughts.

3. **Project Update: Recap of the Project’s Background & Progress** [Insert Time]
– Provide a quick overview of the project – its purpose, timeline – along with a summary of where we currently are in the process.
– Discuss any changes or updates that have occurred since the last meeting.

4. **Presentation of New Developments or Findings** [Insert Time]
– Presentation by project team on new developments or research findings if any.
– Followed by a question and answer session to ensure understanding.

5. **Stakeholder Perspectives & Feedback** [Insert Time]
– Each Stakeholder group to discuss their viewpoints, comments, and concerns about project progress or any new developments.
– Discussion, clarification, and narration of stakeholder feedback on specific issues/topics.

6. **Future Action & Decision Making** [Insert Time]
– Discussion on immediate actions and responses to stakeholder feedback.
– Joint decision making on key issues raised during the meeting.

7. **Next Steps** [Insert Time]
– Agreement on tasks, responsibilities, and timelines for the next stage of the project.
– Plan and schedule for the next engagement meeting.

8. **Open Discussion/Any Other Business** [Insert Time]
– Open floor for any other topics, issues or questions from participants that weren’t covered throughout the meeting.

9. **Meeting Close** [Insert Time]
– Review action items and responsibilities assigned
– Confirm date and time of the next meeting
– Thank participants for their time and contribution

Note: [Insert Time] is placeholder that represents the time each agenda topic may take. Kindly replace it with appropriate time based on your meeting duration.

Please take note that this is a flexible meeting agenda and can be tailored according to the specific needs and context of the meeting.

When planning an engagement meeting agenda, start by identifying the main objectives and desired outcomes. Determine the topics to be discussed and allocate sufficient time to each. Include opportunities for active participation, such as brainstorming sessions or group activities. Lastly, review and finalize the agenda to ensure it aligns with the meeting goals and allows for productive engagement.

How To Plan A Engagement Meeting
Meeting Preparation Icon

To run an engaging meeting as a leader, start by setting clear objectives and an agenda. Encourage active participation by asking open-ended questions and creating a safe space for collaboration. Keep the discussion focused and ensure everyone has a chance to contribute. Summarize key points and assign action items to foster accountability.

How To Run A Engagement Meeting
Meeting Template Icon

How Software Can Help To Manage Meetings Better

Software tools help leaders run engaging meetings by providing various features such as agenda creation, voting systems, and real-time collaboration. These tools allow leaders to set clear goals, engage participants through interactive activities, facilitate effective communication, and capture feedback for future improvements. Ultimately, software streamlines the entire meeting process, enabling leaders to run more engaging and productive sessions.

Our Recommendations:


In conclusion, an engagement meeting agenda template serves as a crucial roadmap for successful meetings, fostering meaningful participation and engagement among attendees. Defining clear objectives, structuring well-considered discussion topics, allowing feedback, and allotting appropriate times for each subject are key elements in these templates. They ensure that meetings are not just a monologue, but a platform for interactive dialogue where everyone feels heard and valued. Thus, these templates are an invaluable tool for effective decision-making, problem-solving, relationship-building and maintaining efficiency for any organization, enabling a more inclusive, productive, and engaging meeting culture.