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Coaching Meeting Agenda Template

‘ A Coaching Meeting Agenda Template is a structured guideline for planning and conducting productive coaching sessions, centered on enhancing the skills and performance of the coachee.’

A coaching meeting agenda is a detailed plan or schedule that outlines the discussion points, goals, strategies, and actions required for a coaching session. It serves as a road map for the coach and the coachee, guiding the conversation towards the desired outcomes. This agenda may include identifying areas of improvement, setting performance targets, providing feedback, developing new skills, and reviewing progress on past commitments. It is crucial for enhancing the effectiveness and productivity of the coaching sessions while ensuring that both parties stay focused and on track.

Our Coaching Meeting Agenda Template

Meeting Title: Exemplary Coaching Session

**I. Introduction and Welcome (5 Minutes)**
– Call to Order: Meeting Chair/Coach
– Statement of Purpose: Define and clarify the objective of the meeting (e.g., to provide support and insights to improve performance)

**II. Review of Previous Coaching Meeting (10 minutes)**
– Summary of previous meeting’s key takeaways and plans
– Assessment of progress

**III. Update and Progress Assessment (20 Minutes)**
– Presentation of new achievements and hurdles encountered since the last coaching session: Participant
– Discussion of challenges and methods to overcome them: Meeting Chair/Coach & Participant
– Evaluation of current performance in relation to set goals

**IV. Performance Development (30 Minutes)**
– Identification of areas requiring improvement or enhancement
– Introduction of new strategies or techniques (where necessary)
– Role Playing (to illustrate certain points or methods)
– Strategies for implementation of the strategies discussed

**V. Setting New Goals or Revisiting Existing Ones (15 Minutes)**
– Discussion on what has been accomplished and what still needs to be done
– Setting of new targets or refining existing goals
– Concrete measurable objectives for the next coaching session

**VI. Feedback Session (15 Minutes)**
– Open feedback session – Participant shares experience and feelings
– Reflection on what has been effective in the coaching sessions and what could be improved

**VII. Summary and Concluding Remarks (10 minutes)**
– Summarization of the key points discussed
– Action plan moving forward
– Date and Time for the next coaching session

**VIII. Adjournment (5 minutes)**
– Closing remarks and adjournment by the Meeting Chair/Coach

**IX. Post-Meeting Activities**
– Document the meeting (minutes to be created)
– Follow-up tasks delegated
– Review schedule established for the next session

Note: The timings mentioned in this agenda are approximations only and can be adjusted as per specific needs and circumstances in the actual meeting.

How To Plan A Coaching Meeting?

When planning a coaching meeting agenda, start by setting clear objectives and desired outcomes. Identify the topics to be covered and allocate time for each. Include opportunities for open discussion and feedback. Prioritize the most critical issues and ensure relevant materials are prepared and shared beforehand. Finally, always allow time for reflection and action planning at the end.

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How To Run A Coaching Meeting?

Running a successful coaching meeting as a leader requires careful planning and effective communication. Begin by setting clear objectives and creating an open and safe environment. Actively listen to team members, provide constructive feedback, and encourage problem-solving. Keep the conversation focused, ask thought-provoking questions, and offer guidance to help individuals achieve their goals.

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How Software Can Help To Manage Meetings Better

Software plays a critical role in assisting leaders to run coaching meetings effectively. It offers a platform for seamless communication and collaboration, allowing leaders to connect with their team members remotely. With features like video conferencing, file sharing, and task management tools, leaders can easily provide guidance, track progress, and provide instant feedback, enhancing the overall coaching experience.


In conclusion, a coaching meeting agenda template is a crucial tool that ensures efficient and productive interactions between coaches and coachees. It provides a structured framework which helps in defining clear objectives, sets boundaries for the conversation, manages time effectively and promotes active participation. By utilizing a coaching meeting agenda, the coach can guide the conversation to the key points, encourage meaningful dialogue, and create a more focused and impactful coaching experience. Remember, a well-structured meeting agenda can significantly elevate the outcomes of your coaching sessions, hence it is invaluable to your coaching journey.