Yes, we all have too many meetings...so let's at least stay organized! → Discover ZipDo

Advisory Committee Meeting Agenda Template

An Advisory Committee Meeting Agenda Template is a structured guide used for outlining key discussion points, activities and objectives for a specified advisory committee meeting.

An advisory committee meeting agenda is a detailed plan or outline created to guide the course of a scheduled meeting of an advisory committee. This agenda often includes key discussion topics, objectives for the meeting, assigned speakers or participants for particular agenda items, and time allocation for each topic. It may also include logistic details like date, time, location, and conferencing information, if conducted virtually. The agenda serves as a roadmap for the meeting, ensuring all critical points are covered in an organized, efficient manner, and encouraging productive conversation and informed decision-making among committee members.

Our Advisory Committee Meeting Agenda Template

**AGENDA**

**MONTHLY ADVISORY COMMITTEE MEETING**

**DATE: XX-XX-XXXX**

1. **PRE-MEETING FORMALITIES [1:00PM – 1:15PM]**

1.1 Call to Order

1.2 Roll Call

1.3 Approval of the Minutes from the Previous Meeting

1.4 Chairman’s Report

2. **ISSUES FOR DISCUSSION [1:15PM – 2:30PM]**

2.1 Matter A – Proposed Framework for Initiative XYZ (1:15PM – 1:40PM)

2.2 Matter B – Review of Progress on Project ABC (1:40PM – 2:05PM)

2.3 Matter C – Financial Updates and Projections (2:05PM – 2:30PM)

3. **SUBCOMMITTEE REPORTS [2:30PM – 3:30PM]**

3.1 Subcommittee A: Strategic Planning (2:30PM – 2:45PM)

3.2 Subcommittee B: Finance & Budgeting (2:45PM – 3:00PM)

3.3 Subcommittee C: Communication & Public Relations (3:00PM – 3:15PM)

3.4 Subcommittee D: Risk Management (3:15PM – 3:30PM)

4. **NEW BUSINESS [3:30PM – 4:00PM]**

4.1 Discussion on New Proposals

4.2 Setting Key Performance Indicators (KPIs)

4.3 Planning for the Next Financial Quarter

5. **STAKEHOLDER ENGAGEMENT [4:00PM – 4:30PM]**

5.1 Feedback from Community Outreach Efforts

5.2 Strategies to Improve Stakeholder Collaboration

5.3 Upcoming Stakeholder Meetings and Events

6. **CLOSING MATTERS [4:30PM – 5:00PM]**

6.1 Open Forum / Members’ Comments

6.2 Scheduling of Next Advisory Committee Meeting

6.3 Adjournment

*Please note that the times are suggestive, and committee members should be prepared for slight variations.*

*Meeting packets containing detailed background information on many of these agenda items will be provided via email in advance of the meeting.*

**As preparation for this meeting, we request that all committee members review these materials in advance to ensure productive discussions.**

Thank you and we look forward to your participation.

To plan a advisory committee meeting agenda, start by identifying the purpose and goals of the meeting. Gather input and suggestions from committee members, and prioritize topics based on urgency or importance. Allocate time slots for each agenda item and ensure a balanced mix of discussion, presentations, and decision-making. Share the agenda in advance for committee members’ preparation, and leave room for flexibility to address emerging issues.

How To Prepare For A Advisory Committee Meeting
Meeting Preparation Icon

As a leader running an advisory committee meeting, it is important to set a clear agenda and communicate it to the members beforehand. Start by acknowledging different perspectives and encouraging open dialogue. Facilitate discussions and ensure everyone has a chance to contribute. Lastly, summarize key decisions and action items to maintain accountability.

How To Run A Advisory Committee Meeting
Meeting Template Icon

How Software Can Help To Manage Meetings Better

Software makes running advisory committee meetings easier for leaders by providing efficient tools and solutions. It helps leaders organize meeting schedules, manage participant invitations, and distribute agendas and relevant documents. Software also facilitates real-time collaboration and virtual meeting platforms, enabling seamless communication and decision-making. Additionally, it assists in recording meeting minutes, tracking action items, and ensuring follow-up tasks are completed efficiently.

Our Recommendations:

Conclusion

In conclusion, an advisory committee meeting agenda template not only helps in organizing and structuring the meeting effectively, but it also enhances the committee’s productivity, focus, and decision-making processes. A well-organized agenda ensures that all vital topics are covered, promotes inclusive participation, facilitates clear communication, and allows accurate documentation of the discussion. It is the backbone that guides and sets the tempo for advisory committees to achieve their set goals and objectives. Therefore, investing time and effort into creating an excellent agenda template for advisory committee meetings is an essential element in driving success for your committee.