The 10 Best Smartsheet Alternatives

The 10 Best Smartsheet Alternatives are comprehensive project management and collaboration tools that offer diverse functionalities, seamless integrations, and user-friendly interfaces for improved team productivity.

Smartsheet alternatives are different types of project management software tools designed to be used as substitutes to Smartsheet. These software tools may come with similar features as Smartsheet such as task management, collaboration, and reporting but also provide different or additional functionalities that set them apart. Examples of Smartsheet alternatives include Trello, Asana, Microsoft Project, Monday.com, and Wrike. The choice among these alternatives depends on the specific needs, financial plans, and preferences of a business or an individual user.

Why would you look for Smartsheet Alternatives alternative?

In the fast-paced world of technology, businesses continually seek more streamlined, efficient solutions to stay ahead. Smartsheet, while robust and versatile, may not always align perfectly with every unique business need or workflow. Companies might find themselves on the lookout for an alternative due to Smartsheet’s pricing model, which can be a barrier for small businesses or startups operating on tighter budgets. Additionally, the learning curve associated with mastering its full suite of features can be time-consuming, particularly for teams requiring a simpler, more intuitive interface to hit the ground running.

Another reason to explore alternatives stems from the necessity for specific functionalities that Smartsheet might not offer or fully support. As organizations evolve, so do their project management and collaboration needs. Teams might seek software with more advanced, built-in analytics tools to aid in decision-making or a platform that offers better customization to fit their workflows like a glove. Furthermore, the desire for improved integration capabilities with other tools can prompt the search for a substitute, ensuring a seamless ecosystem where data flows effortlessly between applications, enhancing overall efficiency and productivity.

The Best Products

Smartsheet Alternatives: Our Recommendations

Pick #1: Our Software

ZipDo

ZipDo, a cloud-based board management software, radically enhances board collaboration by reinventing the approach to recording, structuring, and disseminating meeting notes. Its real-time note-taking, collective alterations, and compatibility with popular calendars and productivity apps make it a necessity for boards of all proportions.

One distinguishing characteristic of ZipDo is its live note-taking capability, ensuring every board member remains on-track during meetings, hence eliminating the hassle of traditional note circulation. Following the meeting, board members can comfortably modify and complement the notes to maintain current information.

ZipDo excels at note categorization, offering an easy-to-use system for sorting notes into channels or folders. Searchable notes boost efficiency by enabling swift access to targeted information without the inconvenience of extensive scrolling or manual searches.

In terms of security, ZipDo’s note sharing functionality employs stringent access control, safeguarding information sharing amongst trustees, external stakeholders, or key partners. Its seamless integration with calendars promotes the automated creation of collaborative notes for each board meeting, thereby doing away with manual data entry.

In summary, ZipDo presents a user-friendly platform that comes fully loaded with all-compassing features to augment board productivity, collaboration, and governance. Its real-time note-taking, collective editing, organization, search functionality, secure sharing, and seamless integration capabilities make it an indispensable tool. This software simplifies board meeting management, guaranteeing the smooth execution of strategic goals and plans.

Pick #2

Asana.

Asana is a popular project management tool that serves as an efficient alternative to Smartsheet. Its robust interface allows users to coordinate and track project statuses, tasks, schedules, and discussions all in one place. Asana’s clear, visual approach to project organization helps teams stay on the same page about their work, and offers a range of features, including custom templates, timelines, portfolios, automated workflows, and reporting tools. Like Smartsheet, it allows for third-party integrations, but Asana also enables real-time changes, feedback, and updates which make it a dynamic, flexible tool, ideal for team collaboration and productivity.

High Flexibility in Project Management - Asana offers a great deal of flexibility when it comes to planning and managing tasks. This includes list view, board view, calendar view, and timeline view, enabling users to choose the format that best fits their project needs.
Enhanced Collaboration - Asana excels in encouraging team collaboration. It allows users to create tasks, assign them to team members, set deadlines, share updates, and comment on tasks for effective communication.
Centralized Workspaces - Asana has a centralized place for all project-related materials. It not only manages tasks and subtasks but also integrates with file storage systems like Google Drive and Dropbox for easy access to files directly from the platform.
Advanced Integration - Asana integrates with other software and apps (like Slack, Microsoft Teams, Jira, Zendesk, Gmail etc.), making it natural to incorporate Asana into an existing workflow and not disrupt day-to-day operations.
Detailed Reporting and Visualization - Asana offers advanced reporting features and visually pleasing project timelines. This aids in tracking project progress, estimating completion times, identifying bottlenecks, or foreseeing potential delays.
Limited Customizability: Compared to Smartsheet, Asana lacks in terms of customizability. For instance, users aren't able to fully customize their dashboards or modify the interface to suit the particular needs of their project or organization.
No In-built Chat Function: Unlike Smartsheet, Asana lacks an in-built chat function, which can make real-time communication more difficult. Teams have to rely on third-party applications for instant communication.
Task Dependencies are Hard to Define: Asana has fewer options for defining task dependencies than Smartsheet. This can make complex project management a bit restrictive and less intuitive on Asana.
Limited Reporting Functionality: Asana's Reporting capabilities, specifically data visualization and graphical representation are not as developed as Smartsheet, which may make it tougher for users to analyze and interpret data.
Lack of a Time-Tracking Feature: Unlike Smartsheet, Asana does not have a built-in time tracking feature, which can make tracking the time spent on tasks or projects more difficult. This necessitates the use of external tools or integrations, which may not be desirable for some organizations.

Pick #3

Trello.

Trello is an easy-to-use, flexible, and fun visual project management and collaboration tool that is seen as a viable alternative to Smartsheet. Likened to a digital whiteboard filled with post-it notes, Trello organizes your tasks and projects in a clear, visual way. It allows teams to track their work progress using a system of boards, lists, and cards. Its simplicity, user-friendly interface, and free pricing tier make it an appealing option for individuals and businesses who find Smartsheet’s vast array of features overwhelming or unnecessary for their project management needs.

Simplified User Interface - Trello has a highly intuitive and user-friendly interface which makes it more straightforward for users to monitor and manage projects.
Robust Integration - Trello integrates comfortably with many other applications and services enhancing its functionality, ranging from Google Drive, Dropbox to Slack and more.
Highly Visual and Flexible - Trello's card and board system provides a highly visual method of organizing tasks and projects, making it easier to understand progress at a glance.
Power-Ups - Trello offers additional extended features known as 'power-ups', These power-ups offer additional functionality like calendar view, voting, and custom fields which could be beneficial in a team-based environment.
Real-Time Collaboration - Trello allows real-time updates and collaboration, ensuring that teams can work seamlessly together regardless of location. It also keeps track of all the activity and provides notifications of what tasks were completed and by whom.
Lack of Built-in Time Tracking: Trello doesn't inherently have time tracking function which means there's a need for third-party integration for detailed productivity reports or time tracking for employees which can be off-putting for some users.
Limited Gantt Chart Functionality: As opposed to Smartsheet, Trello does not have built-in functionality for Gantt Charts. Users have to rely on integrations for this.
No Reporting Tools: Trello does not come with built-in reporting tools for advanced project management where trend analysis and team performance analysis is required.
File Size Limitations: Trello has a file attachment limit, which at present stands at 10MB for free plans and 250MB for paid plans. This can be limiting for teams who work with large files.
Over Simplistic for Complex Projects: While Trello's simplicity is often seen as a strength, it can become a disadvantage when handling more complex projects with multiple dependencies, as its visual approach might not provide the level of detail needed.

Pick #4

Monday.com.

Monday.com is a cloud-based project management solution, often touted as an alternative to Smartsheet. It’s designed to facilitate efficient workflow and team collaboration in businesses of all sizes across various industries. Unlike Smartsheet, Monday.comoffers a clear and intuitive interface with extensive customization capabilities that allow users to tailor the platform to suit their specific needs. It features tools for task management, team coordination, time tracking, and reporting, while supporting integration with a variety of other software systems. Its visually appealing design and use of color-coded boards ensure a seamless and easy-to-understand presentation of complex projects and timelines.

Advanced Visualization: Monday.com provides users with more advanced visualization options. Indeed, it extends beyond standard spreadsheet-style views and offers options like kanban boards, timelines, and "map" views, which can visually represent the geographic locations of tasks or projects.
Intuitive User Interface: Monday.com has an intuitive, colorful, and engaging interface. This makes the platform more user-friendly and reduces the time it takes for new users to get accustomed to navigating and exploiting the platform's features, which can increase productivity.
Automation Integration: Monday.comoffers a robust set of automation and integrations. Users can automate routine work, freeing them up to focus more on strategic tasks. Moreover, Monday.com's integrations with other tools allow users to streamline their workflows and increase efficiency.
Customizability: Monday.com provides users with high levels of customization. They can tailor their boards, workflows, and processes to fit their specific needs, allowing for a high degree of flexibility and adaptability, potentially leading to better project management outcomes.
Scalability: Monday.com is highly scalable, meaning it can grow with your business. As your team expands or the complexity of your projects grows, you can easily add more users or create more complex workflows. This avoids the need for migrating to a different platform as your needs evolve, saving time and avoiding potential complications.
Monday.com lacks the depth of dependency features offered by SmartSheet. Therefore, complex relationships between tasks may not be as easily represented or managed.
The built-in reporting feature in Monday.com is relatively basic compared to that in Smartsheet. Smartsheet's extensive sophistication in report generation can produce more detailed, customizable analytics that provide better insights into project status and resource allocation.
Monday.comdoesn't support in-cell editing which Smartsheet does. This makes data entry in Monday.com more time-consuming and less efficient.
While Smartsheet has an offline mode, allowing users to work without an internet connection, Monday.comdoes not. This could potentially affect productivity when users are unable to connect to the internet.
The lack of support for Automated Workflow Creation in Monday.comunlike in Smartsheet can be a drawback. Workflows in Smartsheet can be readily customized and automated, thus saving users time once set up. This is something Monday.com users may miss out on.

Pick #5

Airtable.

Airtable is a cloud-based project management solution that functions as a compelling alternative to Smartsheet. It offers similar, but more visually engaging, spreadsheet-style interfaces with the added flexibility of a database. The tool’s standout feature is its ability to link related content throughout various tables, enabling users to create relational databases without needing any coding or technical skills. Airtable’s customizable views, including grid, calendar, gallery, and Kanban, alongside powerful filtering, sorting, and grouping capabilities, allow teams to manage and visualize their workflows in the most efficient way possible. With these features, Airtable delivers an advanced method of managing team projects and tasks.

User-Friendly Interface - Airtable offers an easy-to-use interface sparking intuitive interaction, especially with its spreadsheet-style approach which is friendlier for non-tech savvy users compared to Smartsheet.
Rich Integration Capabilities - Airtable seamlessly integrates with various other tools like Slack, Github, and several social media platforms. This may enhance workflow and productivity as it eliminates cumbersome switching between different apps.
Requires Less Duties on User-End - Unlike Smartsheet that requires quite a bit of setup, Airtable does heavy-lifting backend duties, allowing users to focus more on managing data.
Enhanced visualization - Airtable offers more flexible views, including gallery, kanban, and calendar views. Users can switch between views based on their preferences which might not be available on Smartsheet.
In-Built Templates - Airtable comes with in-built templates designed for specific industries and use-cases which gives users a head-start in customizing their workflows. This can accelerate the process of setting up databases compared to Smartsheet.
Limited data analysis: While Airtable has useful options for sorting and grouping data, it lacks more advanced data analysis tools. Unlike Smartsheet, it does not offer pivot tables or charting features, which makes it less suitable for large, data-heavy projects.
No task dependencies: Airtable isn't fully designed to serve as a project management tool. As a result, it does not allow the creation of task dependencies - a common need in project management. This is a feature that Smartsheet offers.
Restrictions on cell types and content: Unlike Smartsheet, you cannot mix and match cell types within a field in Airtable. This limitation can significantly affect the flexibility and granularity of data representation for users.
Auto-Save feature: Unlike Smartsheet, Airtable only features an auto-save option. Unintended changes might be saved without the user noticing, potentially leading to inadvertent data loss or alteration.
Limited automations and integrations: Airtable does not offer as many built-in integrations or automation features as Smartsheet. While it integrates with some common tools, users may need to use additional services like Zapier for broader automation needs.

Pick #6

Jira.

Jira is a powerful project management tool, developed by Atlassian, that is often used as an alternative to Smartsheet for managing software development processes. With agile methodology built-in, Jira provides a comprehensive platform for tracking issues, organizing tasks, managing projects, and releasing software. Its clear and visually appealing interface makes handling complex projects more effortless. Additionally, unlike Smartsheet, Jira supports Scrum and Kanban boards, thus providing extra flexibility to manage different stages of software development. Furthermore, Jira’s extensive integration options, including with Bitbucket and Confluence, make it an efficient tool for teams looking to streamline their working process.

Advanced Reporting: Jira's powerful and comprehensive reporting tools allow you to track project progress in real-time much more effectively compared to Smartsheet. This includes burn-down charts, sprint reports, and forecasting tools.
Scalability: Compared to Smartsheet, Jira is more capable of scaling up to meet the demands of large teams and complex projects, as it is designed to handle multiple projects and large numbers of users.
Configurable and Customizable: Jira offers higher customization options. Users can create custom issue types, workflows, fields etc., making it suitable for all types of projects and workflows as compared to Smartsheet
Agile Development Friendly: Jira is built around Agile principles with Scrum, Kanban boards and Sprints facilities, where Smartsheet lacks native agile functionality. It helps streamline agile software development and project management.
Integration Capabilities: Jira integrates more seamlessly with a range of applications, tools and platforms, including Salesforce, Zendesk and more. This makes it easier to sync data and keep all stakeholders updated, which can be a challenge in Smartsheet.
Clunkier interface - Compared to Smartsheet's more intuitive, excel-like interface, Jira can be harder to use for non-tech savvy users, which can lead to a longer learning curve.
Limited in-built reporting - Jira has limited in-built reporting capabilities, particularly when compared to Smartsheet. Users often need to rely on additional plugins or custom scripts for extensive reporting.
Workflows can be overly complex - While Jira's customizable workflows can be a plus for complex projects, they can also become a hindrance for simpler tasks, as they can become complex and difficult to manage.
Limited visual project management - Unlike Smartsheet, which provides Gantt charts and card views natively, Jira mainly focuses on issue and task tracking. While it does offer similar visuals, they are available only with additional plugins or higher-cost versions.
Less suited for non-software teams - Jira is built primarily for software development and its infrastructure leans heavy on those workflows. As a result, it might not be the best choice for teams outside of IT/software, especially when compared to Smartsheet's versatility across different industries and use cases.

Pick #7

Slack.

Slack is a widely-used collaborative platform that offers a powerful alternative to Smartsheet primarily focusing on instant communication and team coordination. Instead of focusing on project management and task tracking like Smartsheet, Slack emphasizes real-time communication with a seamless instant messaging interface. The platform allows users to create different channels for various discussions, integrate countless third-party applications, and share files effortlessly. While it is not inherently a project management tool like Smartsheet, Slack can be combined with other project management software to create a comprehensive and robust productivity solution.

Improved Team Collaboration: Slack offers real-time direct messaging and team chat rooms, which streamline communication between team members. It's like a modern, digital office that boosts collaboration.
Powerful Integrations: Slack has an impressive range of integrations with a multitude of other popular applications such as Google Drive, GitHub, Mailchimp, and Zendesk, allowing you to handle tasks within a single platform.
File Sharing: Slack offers convenient file sharing, where you can simply drag and drop files into the channel for easy accessibility. It also provides previews and discussion threads for shared files.
Customizable Notifications: With Slack, you can customize your notifications based on your personal preferences, channels, or even keywords, ensuring you only receive alerts that matter to you most.
Channels and Workspaces: Slack offers the ability to divide your work into channels for group discussions. You can also create multiple workspaces for different projects or departments, helping you to organize and streamline your projects easily.
Limited Project Management Features - Slack is designed primarily as a communication and collaboration tool, not a project management tool like Smartsheet. Therefore, Slack may lack robust project management functions such as detailed task tracking, assigning roles and responsibilities, and breaking down projects into smaller tasks.
No Built-in Gantt Charts - Slack doesn't come with a built-in feature for Gantt charts. Gantt charts, often used in project management, allow you to track project schedules and progress, which is a strong feature of Smartsheet.
No Built-in Document Collaborative Editing - Unlike Smartsheet, Slack doesn't have built-in functionality for real-time collaborative document editing. You have to integrate third-party software like Google Docs, which can lead to a more fragmented workflow.
File Sharing Limitations - Slack limits the amount of data you can upload depending on your price plan. For free tier users, the limit is 5GB total for a team, while each paid user gets an individual limit of 20GB. Companies that handle large amounts of data might find this inconvenient.
Limited Integration with External Tools: Although Slack supports integration with a lot of third-party apps, it still lacks out-of-the-box compatibility with some less common or specialized tools. This can create challenges for companies using a wider array of technologies in their workflows.

Pick #8

Zoho Projects.

Zoho Projects is a cloud-based project management tool that provides an alternative to Smartsheet. Its capacity for task management, time tracking, and reporting make it an ideal choice for small to midsize businesses that require an efficient system to manage complex projects. With notable features such as Gantt charts, issue tracking capabilities, document management, and collaboration tools, Zoho Projects offers a comprehensive platform for project monitoring and execution. Furthermore, it emphasizes user-friendly interfaces and cost-effectiveness, showing its strong competitiveness against Smartsheet.

Comprehensive Task Management: Zoho Projects provides in-depth task management features that allow users to assign tasks, set deadlines, and track progress with ease, which is superior to many alternatives.
Seamless Integration: Zoho Projects seamlessly integrates with other tools in the Zoho ecosystem like Zoho CRM, Zoho Invoice, Zoho Desk, and a range of other tools, leading to an efficient workflow.
Gantt Chart Visualization: Zoho Projects allows for comprehensive project planning and tracking through Gantt charts, wherein progress can be visually measured, dependencies can be adjusted, inaccurate planning can be corrected, and delays prevented, thus improving efficiency.
Time tracking and Billing: Zoho Projects offers features like time-log, invoice generation and expense tracking, in contrast to Smartsheet. These are crucial to bill clients accurately and keep a check on project budget.
Issue Tracking Module: Zoho Projects stands out with its dedicated issue tracking feature that allows tracking, prioritizing, and fixing issues all in one place. This can greatly enhance troubleshooting and improve customer satisfaction.
Zoho Projects lacks in providing advanced tools for resource management and project portfolio management, wheras Smartsheet offers dynamic features in this regard. This can make it harder to allocate resources effectively and manage multiple projects simultaneously.
In comparison to Smartsheet, Zoho Projects comes with less flexible integrations. Although it provides integrations with popular software's, but the options are still fewer than Smartsheet.
Zoho Projects does not have the capabilities for real time collaboration to the extent that Smartsheet does. Smartsheet's robust tools make simultaneous collaboration smoother and easier among project team members.
Zoho Projects does not support visual project planning through Gantt charts to the same degree as Smartsheet. This is a key feature for many project managers, allowing them to create and modify plans easily.
Compared to Smartsheet, Zoho Projects has a more complex and non-intuitive user interface, which may require a steeper learning curve for new users to get accustomed to. Smartsheet typically is known for having a user-friendly interface, thus increases productivity.

Pick #9

Wrike.

Wrike is a versatile project management tool and a popular alternative to Smartsheet. It offers a range of features including task management, time tracking, file sharing, and real-time newsfeed. Unlike Smartsheet which adopts a spreadsheet-like interface, Wrike provides a more traditional project management interface that some users find easier to navigate. The tool’s capability to manage both simple and complex projects makes it suitable for businesses of all sizes. Furthermore, Wrike offers robust integration capabilities with other popular applications, increasing its functionality and making it a powerful competitor in the project management software field.

Superior Project Visualization: Wrike offers intuitive Gantt charts and Kanban boards, allowing for better visualization of project progress. This makes it easier for teams to understand tasks and timelines compared to Smartsheet.
Advanced Integration Capabilities: Wrike integrates efficiently with a host of other tools including Google, Microsoft, Adobe Creative Cloud, and more. This means you can streamline your workflow and avoid switching between different platforms.
Customized User Experience: Wrike allows for more user customization compared to Smartsheet, including customizable dashboards, workflows, and reports. This can enhance user satisfaction and effectiveness.
Time Tracking Feature: Unlike Smartsheet, Wrike comes with a built-in, detailed time tracking feature. This provides teams the ability to monitor how much time they’re spending on each task, helping to optimize productivity.
Interactive Task Management: Wrike offers interactive task management that allows real-time updates, document editing, and version tracking. This enhances collaboration within teams and keeps everyone updated on the status of projects.
While Wrike has many integration capabilities, it doesn't integrate as seamlessly with Salesforce as Smartsheet does, which can create issues for users that heavily use both platforms together.
Compared to Smartsheet, Wrike's interface can be less intuitive and user-friendly. Users often find that they require more training and experience to become proficient in using Wrike.
Wrike is more oriented towards project management rather than task management. It can be inefficient for managing simple tasks or small projects, compared to Smartsheet's simpler task management features.
Wrike does not offer the same level of spreadsheet-like functions as Smartsheet. Users seeking advanced spreadsheet capabilities similar to Excel might find Smartsheet more attractive.
Unlike Smartsheet, Wrike does not show changes in real-time. Users have to manually refresh the page to see updates, potentially leading to confusion and time loss in a fast-paced collaborative environment.

Pick #10

Workfront.

Workfront is a flexible, customizable, and comprehensive project management software platform that serves as a robust alternative to Smartsheet. Functioning more than just a spreadsheet-based solution, it offers advanced project management features like real-time project tracking, resource management, time tracking, and robust workflow automation capabilities. Its collaborative features also facilitate communication and the sharing of files and documents between team members. Workfront is highly scalable, allowing it to support the needs of businesses of varying sizes, making it a suitable choice for those seeking more functionality than what Smartsheet provides.

Advanced Workflow Management - Workfront provides robust workflow management features with an ability to standardize operational processes. This results in efficient project execution, reduced errors and improved team’s productivity.
Comprehensive Resource Allocation - Unlike Smartsheet, Workfront gives a more comprehensive overview of resources, ensuring an optimal distribution of tasks. You can understand at a glance who is overworked and who can handle more tasks.
Seamless Integration Capability - Workfront can integrate seamlessly with a variety of other tools and platforms including Adobe Creative Cloud, Slack, Jira, and more, making it a more versatile choice to maintain continuity between different business software.
Scalability - Workfront is highly scalable compared to Smartsheet, making it an ideal choice for growing businesses. As an organization expands, Workfront can easily adapt and handle increased project complexity and volume.
Enhanced Customizability - Workfront offers a higher degree of customizability in its dashboard and reports. The users can tailor its functionality to suit their unique needs, making it more flexible than Smartsheet, especially for complex projects.
Unlike Smartsheet, Workfront's interface and design can be complex to navigate, particularly for new users. This steep learning curve can slow down usage and make the training process more difficult.
Workfront lacks robust scalability as compared to Smartsheet. When dealing with larger teams or larger, more complex projects, Workfront may struggle to accommodate these increased demands with the same efficiency as Smartsheet.
Workfront's customization ability is somewhat limited compared to Smartsheet. For companies that require specific workflows or highly particular modifications, Workfront may be less adaptable to these needs.
Some users of Workfront have reported that the reporting feature isn’t as robust or intuitive as it is in Smartsheet. This could make it harder to generate useful insights and to track the course of a project accurately.
Workfront may not integrate as seamlessly with other tools or software as Smartsheet does. For teams that rely heavily on software integration, this could lead to inefficiencies and workarounds in their workflow.

Pick #11

Basecamp.

Basecamp is a project management and team communication software regarded as one of the Smartsheet alternatives. It is widely recognized for its modern design, robust functionalities, and unmatched ease of use, making it a go-to solution for businesses that require seamless project collaborations. Unlike spreadsheets, Basecamp provides a unified platform to manage tasks, assign responsibilities, estimate deadlines, and foster communication within teams. With features like message boards, to-do lists, schedules, and real-time group chats integrated into virtual project spaces, it streamlines workflow management as it centralizes data and harmonizes operations.

Simplified Project Management - Basecamp consolidates all project information into one, easily accessible location, making it easy to keep track of tasks and deadlines.
Improved Communication - Basecamp enables real-time communication between team members, reducing the chance of miscommunication and allowing for faster, more efficient collaboration.
Centralized Document Storage - Basecamp provides a single repository for all project-related documents, allowing easier access, version control and tracking of document changes.
Intuitive Interface - Basecamp's user-friendly interface requires less training time and makes adoption easier for new team members, thus supporting overall productivity.
Robust Reporting and Monitoring - Unlike Smartsheet, Basecamp provides comprehensive reporting tools and monitoring features like activity feeds and to-do lists, which allow project managers to easily oversee progress and address any issues promptly.
Limited Integrations - Basecamp has fewer integrations compared to other project management tools like Smartsheet. This could limit its connectivity with other crucial business systems you might already be using.
Reduced Flexibility - Unlike Smartsheet, Basecamp doesn't provide the same level of flexibility for creating custom views/task lists, which can make it difficult for certain teams to organize their projects efficiently.
Lack of Advanced Features - Basecamp falls short when it comes to advanced features such as project portfolio management, report generation, resource management, which Smartsheet does provide.
No Gantt Chart - Basecamp doesn't support Gantt charts, a critical project tracking tool for many companies. Smartsheet, as an alternative, does support Gantt charts, which is a big advantage.
Inefficiency for Larger Projects - Basecamp can become less efficient when it needs to handle large-scale projects. It doesn’t scale as well due to a less structured approach compared to Smartsheet.

Conclusion

Smartsheet shines brightly in scenarios where project management and collaboration demand flexibility, scalability, and real-time updates. It’s the go-to choice for teams that manage complex projects with multiple dependencies, as it seamlessly integrates workload management with time tracking and resource allocation. The platform is especially helpful for organizations that require a high degree of customization in their project templates and reports, ensuring that varied project needs across different departments can be met with precision. Its ability to foster collaboration, through shared views and automated workflows, makes it ideal for teams distributed across different locations, promoting visibility and accountability.

On the other hand, turning to an alternative software product becomes a sensible choice when the primary requirements are simplicity, lower cost, or specific functionalities not covered by Smartsheet. For smaller teams or projects with a straightforward trajectory and minimal complexity, simpler tools can provide a more intuitive and less overwhelming user experience. Additionally, if budget constraints are tight, alternatives that offer core features at a lower cost or via a more flexible pricing model might be more appealing. Finally, projects that require niche functionalities—such as advanced data analysis, industry-specific tools, or superior customization in terms of visual project planning—might be better served by specialized software designed to meet those specific needs.

Popular Questions

What are some alternatives to Smartsheet for project management software?

Some of the alternatives to Smartsheet for project management include Asana, Trello, Monday.com, Basecamp, and Zoho Projects. They each offer unique features, but all are designed to help teams manage and track project progress.

How does Asana's user interface compare to Smartsheet's?

Asana has a more intuitive, user-friendly, and visually appealing user interface compared to Smartsheet. It also offers more customization options. However, Smartsheet mimics a traditional spreadsheet interface, which can be more familiar to some users.

Can Trello be used for large-scale projects like Smartsheet?

While Trello is great for small to medium-sized projects and teams, it can lack the in-depth features and tools for large-scale project management. Smartsheet, on the other hand, is well-suited for large-scale projects with its advanced features like Gantt charts, automation, and in-depth reporting tools.

How does the cost of Monday.comcompare to Smartsheet?

Both Monday.comand Smartsheet offer multiple pricing tiers, including free trial versions. Generally, Monday.com’s pricing starts off lower but can increase with more features or for larger teams. Smartsheet’s pricing can be a bit higher but comes with a robust set of features. The cost-effectiveness for each software depends on the specific needs of the user or team.

Which is better for reporting and analytics - Smartsheet or Zoho Projects?

While both offer decent reporting capabilities, Smartsheet has a slight edge due to its advanced visual reports, real-time dashboards, and customized charts. However, Zoho Projects also provides good reporting tools and even integrates with Zoho’s own suite of office productivity tools.

Top 10: Best Smartsheet Alternatives