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How To Run A Scrum Stand Up Meeting

Conduct a Scrum stand up meeting by asking each team member about their achievements since the last meeting, today’s goals, and any blockers hindering progress, all in a time-bound manner, keeping it as brief and productive as possible.

A Scrum Stand Up Meeting, also known as a Daily Scrum or Daily Stand Up, is a brief and efficient meeting that is part of the Scrum framework for agile project management. It involves the Scrum team, including the Product Owner, Scrum Master, and development team members, coming together on a daily basis to provide updates on their progress, discuss any issues or challenges they are facing, and plan their activities for the upcoming day. The meeting typically lasts around 15 minutes and aims to promote communication, collaboration, and transparency within the team.

What is the purpose of a Scrum Stand Up Meeting?

As a leader, the purpose of running a Scrum stand-up meeting is to foster effective communication and collaboration within the team. This daily gathering provides an opportunity to define goals, discuss progress, identify obstacles, and plan the day’s activities. By facilitating this meeting, a leader ensures that the team remains aligned, motivated, and focused on delivering the project successfully.

How To Run A Scrum Stand Up Meeting: Step-By-Step

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Step 1: Scheduling the Meeting

The consistent scheduling of the daily stand-up meeting by the Scrum Master or Team Leader creates a reliable routine, promoting cohesion and guaranteeing optimal attendance for all team members.

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Step 2: Starting On Time

Starting the meeting promptly, regardless of attendees’ punctuality, fosters discipline and demonstrates respect for those punctual individuals.

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Step 3: Standing Up

Standing during meetings encourages brevity, discourages longwindedness, and minimizes unnecessary chit chat, fostering a more focused and efficient discussion. It is a simple yet effective approach to enhance productivity and keep the meeting on track.

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Step 4: Sticking to the Time Limit

It is essential to keep meetings concise, aiming for a 15-minute duration. However, if there is a need for a more thorough discussion, it should be postponed to a separate meeting scheduled after the initial Stand Up session. This way, time can be effectively managed and focused on relevant topics.

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Step 5: Round Robin Reporting

Each team member should speak one by one in a round-robin format for effective communication. This method ensures equal participation and gives every individual a chance to voice their opinions and ideas.

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Step 6: Sharing Status

During a meeting, each person briefly explains their progress since the previous session, outlines their upcoming tasks before the next meeting, and highlights any challenges they are facing.

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Step 7: Staying Focused

During the meeting, it’s crucial to prioritize the most critical tasks and updates. Prevent any distractions by avoiding problem-solving or unrelated discussions, and stay focused on the primary agenda.

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Step 8: Identifying Blocks

It is crucial to identify roadblocks during the meeting, ensuring that those in a position to provide assistance are aware and can offer support afterward in the Stand Up.

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Step 9: Ending the Meeting

The Scrum Master or Team Leader must provide a concise summary of the discussion, capturing all decisions and actions to be taken.

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Step 10: Respect the Signal

Implement a system where participants can use a predetermined signal to indicate a slow or digressing discussion. When this occurs, the conversation should be paused and continued later, once the stand up is finished.

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Step 11: Follow-Up Discussions

It is crucial to address any complex or time-consuming issues promptly after the stand-up meeting to prevent participants from facing obstacles throughout the day, ensuring continuous progress and productivity.

Questions to ask as the leader of the meeting

1. What did you accomplish yesterday?
– This question helps team members reflect on their progress and ensure transparency about completed tasks.

2. What are you planning to work on today?
– It helps to set clear expectations and enable the team to synchronize their actions for the day.

3. Are there any obstacles or challenges you are facing?
– It allows team members to raise any issues that might hinder their progress and allows the leader to provide support or remove roadblocks.

4. Do you need any assistance from other team members?
– It promotes collaboration within the team, enabling members to offer help and support to each other if needed.

5. Are you on track to meet the sprint goal?
– This question helps individuals align their work with the overall sprint goal and ensure that everyone is working towards the same objective.

6. Is there anything you observed that might impact the team’s progress?
– It encourages members to share any observations or insights that could affect the team’s work, such as dependencies or external factors.

7. Is there anything else the team should know?
– It provides an opportunity for team members to share important updates or information that may not have been covered by the previous questions.

Remember, the purpose of these questions is to facilitate effective communication and coordination within the team and to identify any potential impediments or opportunities for collaboration.

As a leader, preparing a Scrum stand-up meeting agenda involves focusing on the core objectives and goals of the team, identifying key discussion points, and ensuring time-boxing is adhered to. It is important to provide a clear structure, encourage active participation, and leave room for any unexpected topics that may arise. Ultimately, the agenda should facilitate productive and efficient discussions, keeping the team aligned and on track.

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During a Scrum stand-up meeting, team members should discuss their progress, any obstacles they are facing, and their plans for the day. This includes sharing updates on completed tasks, potential issues, and the amount of work remaining. The focus should be on collaboration, transparency, and identifying any potential blockers to ensure the continuous advancement of the project.

See Our Scrum Stand Up Meeting Template
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Software tools to facilitate a Scrum Stand Up Meeting

Scrum software offers leaders a seamless platform to efficiently manage and conduct stand-up meetings. It facilitates collaborative communication, enabling team members to provide updates on tasks, highlight roadblocks, and set priorities. With a user-friendly interface and real-time tracking, leaders can streamline the meeting process, improve productivity, and ensure effective team coordination.

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Conclusion

In conclusion, running a Scrum stand-up meeting effectively is crucial for the success of agile teams. It allows team members to stay aligned, identify and resolve any issues or obstacles, and ensures each member is accountable for their tasks. By following the best practices mentioned in this blog post, such as keeping the meeting short and focused, encouraging participation from all team members, and using visual tools to keep track of progress, teams can experience improved communication, productivity, and collaboration. Remember, the success of a Scrum stand-up meeting lies in continuous improvement and adaptation. So, keep refining your approach based on the feedback and needs of your team, and consistently strive for efficient and effective stand-up meetings.

Jannik Lindner

I'm Jannik and I write on MeetingFever about the experiences from my career as a founder and team lead.

If you have any questions, please contact me via LinkedIn.

Popular Questions

What's the purpose of the Scrum Stand Up Meeting?

The primary purpose of this meeting, also known as the Daily Scrum, is to review the progress of work, to communicate the day’s work and issues, to foster quick decision-making, and to identify any impediments that may halt or slow down the team’s progress.

Who should be present at the Scrum Stand Up Meeting?

The Scrum Master, the Product Owner, and the Development Team should all be present at the Scrum Stand Up Meeting. These meetings are not typically intended for stakeholders or other outsiders.

How long should a Scrum Stand Up Meeting typically last?

A Scrum Stand Up Meeting should not usually go beyond 15 minutes. This encourages the team to discuss only the most vital parts of their work and ensures that daily progress is monitored efficiently.

What are the three questions that each teammate is supposed to answer in a Scrum Stand Up Meeting?

Each teammate should answer the following three questions ‘What did you do yesterday?’, ‘What will you do today?’, and ‘Are there any impediments in your way?’ These questions provide a platform for problem-solving and keep the team focused and aligned to work towards their sprint goals.

Can the Scrum Stand Up Meeting be skipped if there's nothing specific to report?

No, the daily meeting cannot be skipped. Even if there’s nothing new to report, the team should still meet to ensure everybody’s on the same page. It helps foster unity, visibility, and clarifies any potential misunderstandings.

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