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How To Run A Scrum Daily Standup Meeting

A Scrum Daily Standup Meeting is run effectively by having team members briefly share their finished tasks, plans for the day, and any obstacles they’re facing, in order to facilitate efficient communication, progress tracking, and immediate problem-solving.

A Scrum Daily Standup Meeting, also known as a Daily Scrum, is a brief, time-boxed event, usually lasting 15 minutes, that occurs every day during a Sprint in Scrum Methodology. The purpose is for the development team to sync on the progress made the previous day, plan the work for the current day, and identify any potential impediments or blockers that could halt progress. This meeting promotes transparency and alignment within the team, and ensures everyone is on the same page regarding the direction and status of the project.

What is the purpose of a Scrum Daily Standup Meeting?

As a leader, the purpose of running a Scrum daily stand-up meeting is to facilitate effective communication and collaboration within the team. It provides an opportunity for each team member to share their progress, discuss any obstacles or dependencies, and align their goals for the day. This ensures transparency, accountability, and fosters a culture of continuous improvement.

How To Run A Scrum Daily Standup Meeting: Step-By-Step

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Step 1: Setting Up the Meeting

A daily stand-up meeting is an essential component of a project’s workflow, coordinated either by a team member or a scrum master. It’s imperative that the meeting is scheduled at a consistent time and location daily, strictly adhering to a 15-minute duration. To ensure productivity and effectiveness, the meeting structure should be predefined and communicated clearly to all members. This kind of precise scheduling and uniformity makes it easy for everyone to align their tasks and expectations, ensuring smooth and efficient project progress.

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Step 2: Attendance of Team Members

All individuals participating in the project are required to be present at the daily scrum stand-up meetings. These gatherings are crucial for maintaining clear communication and driving project success. In case of absence, the member should relay their updates to the scrum master or a colleague, who can then share these updates during the meeting. The aim is to ensure that all updates, questions, and concerns are addressed, facilitating smoother operations and collaborative problem-solving.

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Step 3: Sharing Updates

In our meetings, every team member will have a turn to share their updates including a summary of what they’ve accomplished since we last met, their goals to be achieved before our next meeting and any challenges or obstacles hindering their progress.

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Step 4: Identifying Blockers

During their allocated time, each team member is encouraged to identify and voice any barriers or difficulties affecting their work, such as resource limitations, technological challenges, or complex features. The aim of this exercise isn’t immediate problem-solving, but rather fostering transparency to reveal potential hurdles impeding progress in the team’s work.

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Step 5: Formal Closure

After all team members provide their updates and pinpoint any impediments during the scrum meeting, it is officially concluded by the designated scrum master. Nonetheless, some issues might warrant immediate attention. In such cases, the scrum master or pertinent team members might opt to schedule an additional, separate meeting to delve into these crucial matters more comprehensively, thereby ensuring effective resolution and smooth project operations.

Questions to ask as the leader of the meeting

1. What did you accomplish yesterday? – To ensure team members report their progress and completed tasks.
2. What are you planning to do today? – To understand the team’s current focus and tasks for the day.
3. Are there any obstacles or issues preventing you from making progress? – To identify and address roadblocks that could hinder the team’s progress.
4. Is there anything you need help with? – To offer support and assistance to team members facing challenges.
5. How confident are you in meeting the sprint goal? – To gauge the team’s confidence level and address any potential risks or concerns early on.
6. Do you foresee any delays or risks to the sprint schedule? – To proactively manage and mitigate risks that may impact the sprint timeline.
7. Are there any additional resources or information needed to accomplish your tasks? – To identify any dependencies or requirements that the team might require for successful completion.
8. What did you learn from yesterday’s work or any observations made? – To encourage the sharing of knowledge, insights, and lessons learned among team members.
9. Are there any achievements or recognitions that you’d like to highlight? – To provide a platform for celebrating individual or team accomplishments and boost morale.
10. Is there anything else the team needs to be aware of? – To give an opportunity for sharing important updates or announcements that might affect the entire team.
11. Any feedback or suggestions for improving the process? – To invite input from the team on how the Scrum process can be optimized and more efficient.
12. Any final remarks or questions? – To ensure that all team members have a chance to communicate any remaining thoughts or concerns before wrapping up the meeting.

Learn how to prepare a Scrum Daily Standup Meeting

As a leader, preparing a scrum daily standup meeting agenda involves setting a clear objective for the meeting, determining the appropriate time allocation for each team member, and identifying key discussion points. It is important to ensure that the agenda is concise, structured, and includes updates on individual tasks, any obstacles or challenges faced, and plans for the day.

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Exemplary Agenda Template for a Scrum Daily Standup Meeting

During a Scrum daily standup meeting, team members should discuss their progress towards the sprint goal, any impediments they are facing, and their plans for the day. It is important to keep the focus on topics directly related to the sprint and ensure everyone is informed and aligned on the work to be done.

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Want to increase your meeting productivity? Use our meeting template to kickstart your next meeting.

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Software tools to facilitate a Scrum Daily Standup Meeting

Software tools for running Scrum daily stand-up meetings streamline the process for leaders. With built-in features like automated meeting scheduling, progress tracking, and task assignment, these tools facilitate efficient communication and collaboration among team members. Real-time updates, automatic notifications, and data visualization capabilities help leaders gain valuable insights into team progress, identify bottlenecks, and make informed decisions for better project outcomes.

Conclusion

Executing a Scrum daily standup meeting doesn’t need to be complex or daunting. It’s a practical and strategic tool designed to facilitate communication, transparency, and productivity within your team. The key is to keep it short, focused, engage all team members, and always remember to listen. Stick to the 3 essential questions; what did you do yesterday? What will you do today? Are there any obstacles in your way? If properly conducted, daily standups encourage a self-managing team, help timely identification of impediments and keep the project moving forward effectively. So start your workday with a productive standup meeting and see the profound impact it can have on your team’s collaboration and overall project success.

FAQs

What is the purpose of a Scrum Daily Standup Meeting?

The purpose of a Scrum Daily Standup Meeting, also known as Daily Scrum, is to inspect the progress towards the Sprint Goal and to inspect how progress is trending toward completing the work in the Sprint Backlog. It is a key inspect and adapt opportunity for the team to coordinate their work and address any potential issues or challenges.

Who should attend the Scrum Daily Standup Meeting?

The Scrum Daily Standup Meeting should be attended by all team members, including the Scrum Master and the Product Owner. However, it is a meeting primarily for the development team. Other stakeholders can attend but they are there as observers and don’t actively participate.

How long should a Scrum Daily Standup Meeting last?

A Scrum Daily Standup Meeting should not last more than 15 minutes. Remember, the goal is to have a quick update about the progress and discuss blocks if any.

What are the standard questions asked during a Scrum Daily Standup Meeting?

There are three standard questions that each participant should answer during the meeting What did I accomplish yesterday? What will I do today? What obstacles are in my way (if any)?

Why is the Scrum Daily Standup Meeting held standing up?

The Scrum Daily Standup Meeting is held standing up to keep the meeting short and focused. When people stand, they tend to stick more to the point and the meeting doesn’t turn into a lengthy discussion, which is not its purpose.