How To Run A Product Strategy Meeting

To run a product strategy meeting successfully, develop a clear agenda focused on discussing the strategic direction, goals, and evaluation of the product, engage all members in brainstorming, decision making and problem-solving while ensuring efficient communication and feedback among team members.

A Product Strategy Meeting is a critical gathering where key stakeholders in a company discuss, align, and make vital decisions related to the product’s strategic direction. This includes brainstorming around product conception, development, launch, or enhancement, focusing on key market trends, competitive analysis, customer needs, and organizational resources. The ultimate goal is to discuss the product life cycle, establish product goals, define the value proposition, and create a roadmap that aligns with the company’s broader business objectives. Furthermore, it ensures cross-functional alignment that leads to effective product management and success in the market.

What is the purpose of a Product Strategy Meeting?

The purpose of running a product strategy meeting as a leader is to align the team on the goals and direction of the product. It allows for collaboration, brainstorming, and decision-making to ensure everyone is on the same page. Additionally, this meeting provides an opportunity to assess market conditions, competitors, and customer needs to set a strategic roadmap for success.

How To Run A Product Strategy Meeting: Step-By-Step


Step 1: Defining the Meeting Objectives

In this stage, it is critical to pinpoint your specific aim for the meeting. This could range from formulating fresh strategies for product development, evaluating the effectiveness of our existing ones, to fine-tuning approaches currently in place. Clarity on the objective will streamline proceedings and ensure productive outcomes.

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Step 2: Identifying the Key Participants

Defining meeting participants is crucial. They should compromise those intimately involved in the product’s strategy like product and project managers, and the marketing and sales teams. Also involved should be any relevant stakeholders, for example, department heads and sponsor representatives, who have a definitive interest in the product’s outcome.

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Step 3: Preparation for the Meeting

To ensure a productive meeting, meticulously compile a detailed agenda comprising all essential subjects set for discussion. Distribute this list among all participants with ample time before the meeting, thus empowering them to arrive well-prepared and primed to contribute effectively to the conversation.

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Step 4: Conducting the Meeting

Elevate the meeting by closely adhering to the agenda, ensuring it progresses smoothly. Foster an environment promoting open dialogue and active involvement from all attendees. Listen carefully so every attendee’s perspective is acknowledged. Guide conversations to keep them centered on the product strategy, preventing any digression.

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Step 5: Discussion on Current Product Strategy

Engage in a thorough discussion regarding the present product strategy, evaluating its effectiveness in meeting the organization’s objectives. It’s crucial to ascertain whether this strategy resonates with our overall business ambitions, aptly addresses customer needs, and correctly aligns with ongoing market trends for sustained competitive advantage.

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Step 6: Brainstorming for New Strategies

In this stage, each participant is encouraged to bring forth, brainstorm and propose innovative strategies related to the product. A non-judgmental atmosphere should be cultivated where every new idea is not only heartily welcomed but is also thoroughly discussed. The goal is to spark creativity and foster an environment conducive to diverse thinking, where no idea is too small or insignificant. It’s an opportunity to engage in productive dialogue, gain fresh perspectives and potentially discover unconventional solutions to enhance our product.

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Step 7: Evaluation of Proposed Strategies

Assess the suggested strategies considering their anticipated effects, practical execution, and degree of fit with the larger business objectives. This involves understanding potential outcomes, gauging the ease of implementation, and checking for coherence with the business’s overall direction and vision.

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Step 8: Decision Making

Determine a product strategy aligning with the product’s relevance and business requirements. This pivotal decision, reached by a mutual agreement or by the individual possessing ultimate authority, should adhere strictly to your firm’s protocol, aiming to achieve the organization’s goals efficiently and effectively.

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Step 9: Documentation and Communication

Record in detail the strategies deliberated during the meeting, along with the final decisions taken. It’s crucial that this document is accurate as it chronicles the meeting’s outcomes. Distribute this comprehensive record to all involved parties, ensuring mutual understanding and alignment among stakeholders.

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Step 10: Follow-up Actions

To properly implement the selected strategy, begin by identifying the necessary steps and assign responsibilities to relevant team members. Develop a detailed timeline for tasks to provide structure and clarity. In order to monitor progress, schedule a follow-up meeting. By holding everyone accountable, successful execution is ensured.

Questions to ask as the leader of the meeting

1. What problem does this product solve in the market?
Explanation: This question helps the leader to understand the value proposition of the product and its potential market demand.

2. Who is our target audience for this product?
Explanation: A clear understanding of the target audience helps in developing effective marketing and sales strategies.

3. What are the unique features and benefits of this product?
Explanation: This question helps the leader to identify the product’s USP and differentiate it from competitors.

4. How does this product align with our overall business goals?
Explanation: Ensuring alignment with the company’s broader objectives is critical for the product’s success and integration into the overall business strategy.

5. What is the competitive landscape for this product?
Explanation: Understanding the competition helps the leader to identify potential risks, market opportunities, and differentiate the product effectively.

6. Are there any regulatory or legal considerations for this product?
Explanation: Addressing any compliance or regulatory issues proactively is important to avoid legal consequences or product recalls.

7. What are the projected costs and resources required for this product?
Explanation: Assessing the financial feasibility and resource allocation helps the leader to plan for successful product development and launch.

8. What is the timeline for product development and launch?
Explanation: Identifying key milestones and deadlines helps the leader to manage expectations and ensure timely delivery.

9. How will we market and promote this product?
Explanation: Developing an effective marketing strategy is essential for reaching the target audience and driving product adoption.

10. How will we measure the success of this product?
Explanation: Defining clear metrics and performance indicators helps the leader to evaluate the product’s success and make necessary adjustments.

11. Will this product cannibalize any of our existing products?
Explanation: Considering the impact on existing product lines is important to avoid internal competition or brand confusion.

12. What are the potential risks and challenges associated with this product?
Explanation: Identifying and addressing potential risks early on helps in mitigating challenges and ensuring a smooth product launch.

13. How will customer feedback and insights be incorporated into product enhancements?
Explanation: Prioritizing customer feedback helps the leader to continuously improve and enhance the product based on market demands.

14. What is the pricing strategy for this product?
Explanation: Determining the optimal pricing strategy helps in positioning the product in the market and maximizing profitability.

15. How will we support and provide customer service for this product?
Explanation: Planning for customer support and service is crucial for maintaining customer satisfaction and retention.

16. How will this product contribute to our overall brand reputation?
Explanation: Understanding the impact of the product on the brand’s reputation and image helps the leader in making informed decisions.

17. What is the projected revenue and growth potential for this product?
Explanation: Assessing the product’s revenue potential helps in setting realistic goals and making informed financial decisions.

18. How will we communicate and align the product strategy with internal stakeholders?
Explanation: Effective communication and alignment with internal teams ensure everybody is on the same page and working towards the same goals.

19. Are there any dependencies on external factors that may affect this product’s success?
Explanation: Considering external factors, such as economic conditions or industry trends, helps the leader to account for potential risks and adjust the product strategy accordingly.

20. How does this product contribute to our overall customer experience and satisfaction?
Explanation: Ensuring a positive customer experience is critical for customer retention and loyalty. Understanding how the product impacts the overall customer journey is essential.

As a leader preparing for a product-strategy meeting, it is essential to create a clear and concise agenda. Start by defining the objectives and goals of the meeting. Identify the necessary topics and allocate appropriate time for discussion. Include space for brainstorming and problem-solving sessions. Lastly, send the agenda in advance to ensure all participants are prepared.

How To Prepare For A Product Strategy Meeting
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During a product strategy meeting, it is essential to discuss topics like market analysis, competitor research, target audience identification, product positioning, pricing strategies, marketing and advertising campaigns, distribution channels, and product roadmap planning. These discussions ensure a comprehensive evaluation of the product’s potential, its competitive advantage, and effective strategies to maximize its success in the market.

See Our Product Strategy Meeting Template
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Software tools to facilitate a Product Strategy Meeting

Software helps leaders run product-strategy meetings by streamlining the process and increasing efficiency. With features like agenda creation, task assignment, and collaborative document editing, software enables leaders to effectively plan and conduct meetings. It also allows for real-time tracking of progress, shared communication channels, and data analysis, ensuring that decisions are based on accurate information. Overall, software optimizes the product-strategy meeting workflow, enabling leaders to make informed decisions in a timely manner.

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Running a successful product strategy meeting can significantly influence the trajectory of a product and the success of your company. It’s a powerful tool to approach problem-solving, encourage innovative ideas, and collect invaluable input from key team members. Understanding and implementing the essential components such as defining a clear objective, setting an agenda, encouraging open communication, and following up post-meeting can empower your team to garner more concrete results. Yet, it’s essential to remember that these meetings are not a one-size-fits-all. Flexibility and adaptability, based on the unique aspects of your team and product, are instrumental in making them effective. In the end, a well-conducted product strategy meeting will always put your organization one step closer to achieving its objectives.

Popular Questions

What is the goal of a Product Strategy Meeting?

The primary objective of a Product Strategy Meeting is to define and align the team on a product’s strategic direction. This includes discussions about target market, product roadmap, competitive analysis, and potential business opportunities.

Who typically attends a Product Strategy Meeting?

Attendees often include the product management team, marketing, sales, engineering, customer success, and sometimes key stakeholders or company executives – anyone who is closely involved in the development, launch, and promotion of the product.

What topics are usually discussed in a Product Strategy Meeting?

Topics typically center around the product’s roadmap, identifying customer needs and opportunities, understanding the competitive landscape, marketing and sales strategies, resource allocation, and any risks or challenges that might affect the product’s success.

How often are Product Strategy Meetings held?

The frequency of such meetings can vary depending on the organization and the stage of the product. It can range from weekly to quarterly. However, it’s important to hold them regularly to ensure that everyone is on the same page and to address any new issues or opportunities that may arise.

How should one prepare for a Product Strategy Meeting?

Attendees should come prepared with a clear understanding of current product performance, customer feedback, market trends, and competitive insights. It is also useful to brainstorm potential ideas or challenges to discuss during the meeting. As a presenter, having a defined agenda and presentation slides can help guide the conversation efficiently.