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How To Run A Plc Meeting

To run a PLC (Professional Learning Community) meeting effectively, develop a clear agenda, facilitate open communication and collaboration, focus on data-driven decisions, and insist on results-oriented goals.

A PLC meeting, also known as a public limited company meeting, is a formal gathering of a company’s shareholders and directors to discuss and make decisions on various matters related to the company’s operations and governance. These meetings are typically held annually and provide an opportunity for shareholders to receive updates on the company’s financial performance, vote on key decisions such as appointing directors or auditors, and address any concerns or questions they may have. PLC meetings are crucial for ensuring transparency, accountability, and shareholder involvement in the decision-making process of the company.

What is the purpose of a Plc Meeting?

The purpose of running a PLC meeting as a leader is to facilitate collaboration and communication among team members. It serves as a platform to discuss important issues, share updates, generate new ideas, and make informed decisions. The meeting helps to align individual goals with the team’s objectives, improve productivity, and foster a sense of teamwork and accountability.

How To Run A Plc Meeting: Step-By-Step


Step 1: Meeting Preparation

The first step in organizing a PLC meeting is to select a suitable date and time that accommodates all team members. Prepare an agenda beforehand, outlining the topics to be discussed such as targets, objectives, and potential issues.

Our application, ZipDo, simplifies the process of preparing for team meetings. Meeting leads can quickly retrieve all relevant information from past sessions, including agendas and notes, stored in one place. This facilitates a smoother preparation process and guarantees no key points are missed.

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Step 2: Inviting Participants

Sending out comprehensive invites to all relevant parties is essential for effective meeting communication. These invites should include critical details such as the agenda, date, time, location, and objective of the meeting to ensure participants are well-informed and prepared.

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Step 3: Pre-meeting Documentation

Ensure that all essential documents and materials, such as financial reports, progress reports, and project plans, are gathered for the meeting. If needed, distribute them to the participants to ensure everyone is well-prepared.


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Step 4: Setting the Ground Rules

At the outset of the meeting, set clear guidelines for effective time management, balanced speaking turns, and other ground rules to promote a productive and uninterrupted discussion among attendees.

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Step 5: Discussion

During a business meeting, it is important to thoroughly discuss all pre-determined points on the agenda, which could include new business proposals, performance reviews, market strategy development, and problem-solving, in order to effectively address key issues and make informed decisions.

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Step 6: Active Participation

To foster active participation, encourage team members to actively engage by soliciting their opinions, suggestions, and concerns pertaining to the topics discussed in the meeting agenda.

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Step 7: Resolution of Issues

If any challenges arise, tackle them as a united team by brainstorming, seeking feedback, and engaging in open discussion to develop strategic solutions.

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Step 8: Decision Making

The PLC team collaboratively discusses defined agendas during meetings and then makes decisions on potential actions, projects, and operational changes that need to be implemented in the business.

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Step 9: Assigning Tasks

Effective task delegation is crucial for successful project execution. It involves assigning specific responsibilities, along with well-defined goals and deadlines, to competent individuals or departments, promoting accountability and efficient collaboration towards achieving desired outcomes.

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Step 10: Recording Minutes of the Meeting

It is essential to meticulously record all the details of the meeting, including discussions, decisions, tasks, and deadlines. This document will serve as a valuable reference for the next meeting and those who were unable to attend, ensuring everyone is up to date.

With ZipDo, our innovative app, creating and sharing meeting minutes is effortless. Your meetings are automatically imported from your calendar and sorted into channels. Inviting team members to these channels provides them access to meetings. By sharing the minutes in the channel’s workspace, you ensure that every team member stays updated.

Questions to ask as the leader of the meeting

1) What progress has been made towards our goals? This question allows the leader to assess the team’s progress and determine if they are on track or if any adjustments need to be made.

2) Are there any challenges or roadblocks hindering our progress? This question helps the leader identify any obstacles and find solutions to overcome them.

3) What strategies or initiatives have been successful? This question highlights effective approaches and encourages sharing of best practices within the team.

4) Are there any areas where we need additional support or resources? This question enables the leader to allocate necessary resources to ensure smooth functioning and productivity.

5) Are there any upcoming deadlines or important milestones that we need to be aware of? This question ensures everyone is aware of upcoming deadlines and important events, allowing the team to plan accordingly.

6) How can we improve communication and collaboration among team members? This question fosters open dialogue and helps identify opportunities to enhance teamwork and cohesion.

7) Are there any emerging trends or opportunities that we should explore? This question encourages team members to share their observations and insights, leading to new possibilities and innovation.

8) What feedback or suggestions do team members have to improve our processes? This question empowers team members to contribute their ideas, encouraging a culture of continuous improvement.

9) How can we better align our work with the overall organizational strategy? This question ensures that the team’s efforts are aligned with the broader goals and mission of the organization.

10) Do team members have any questions or concerns that need to be addressed? This question provides an opportunity for team members to voice any concerns or seek clarification, ensuring everyone feels heard and supported.

As a leader, preparing a PLC meeting agenda requires careful consideration. Begin by identifying the goals and objectives of the meeting. Next, prioritize the topics to be discussed and allocate time accordingly. Collaborate with team members to gather necessary information and ensure all relevant issues are addressed. Finally, circulate the agenda in advance and provide an opportunity for participants to contribute or suggest additional items.

How To Prepare For A Plc Meeting
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Some essential topics that should be discussed at a PLC meeting include reviewing student data and academic progress, analyzing current instructional practices, setting goals and action plans, discussing professional development needs, and adjusting curriculum and teaching strategies to meet student needs.

See Our Plc Meeting Template
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Software tools to facilitate a Plc Meeting

Software helps leaders run PLC meetings by streamlining communication and organization. Through digital platforms, leaders can easily create agendas, assign tasks, and track progress. Real-time collaboration and document sharing ensure everyone is on the same page. Software also facilitates data analysis, enabling leaders to make informed decisions during meetings. Ultimately, it promotes efficiency, enhances productivity, and improves overall meeting outcomes.

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Running a PLC meeting effectively is crucial for the success of any business. By following the steps outlined in this blog post, you can ensure that your meetings are efficient, productive, and focused. Remember to set clear goals, prepare an agenda, encourage active participation, and establish actionable outcomes. Additionally, leveraging technology such as video conferencing tools can enhance collaboration among team members, regardless of their physical location. By implementing these strategies, you can maximize the value of your PLC meetings and drive your business towards achievement and growth.

Jannik Lindner

I'm Jannik and I write on MeetingFever about the experiences from my career as a founder and team lead.

If you have any questions, please contact me via LinkedIn.

Popular Questions

What is a PLC Meeting?

A PLC or Professional Learning Community meeting is a gathering of educators where they collaborate and engage in research to improve their teaching skills and the academic performance of students.

What is the purpose of a PLC Meeting?

The purpose of a PLC meeting is to foster collaborative learning among teachers. It involves sharing experiences and knowledge to enhance teaching practices and improve student outcomes.

What are some common topics discussed in a PLC Meeting?

Common topics can include curriculum planning, analyzing student performance data, identifying learning issues, sharing effective teaching practices, and continuous professional development.

Who typically attends a PLC Meeting?

A PLC Meeting usually includes teachers from a variety of disciplines along with school administrators. Sometimes it can also involve other education professionals like counselors and instructional coaches.

How often are PLC Meetings held?

The frequency of PLC Meetings varies depending on the needs of the school or institution. Some hold them weekly, while others may have them monthly or quarterly.

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