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The 10 Best Onenote Alternatives

The 10 best OneNote alternatives comprise advanced note-taking and project management tools such as Evernote, Notion, Turtl, Google Keep, Joplin, Zoho Notebook, Simplenote, Standard Notes, Quip, and Notable.

Learn more about our top picks for: Onenote Alternatives

OneNote alternatives are software applications designed to offer similar functionalities as Microsoft’s OneNote. These include digital note-taking, document storage, collaboration, and project management. Examples of OneNote alternatives are Evernote, which enables users to store and organize notes, images, and web articles, and offers a robust search tool; Notion, a comprehensive tool that combines notes, tasks, databases and wikis in one space for seamless collaboration; and Google Keep, a hassle-free note-taking tool that allows for easy syncing across devices. These alternatives usually have different features, pricing models, or platforms, catering to different user needs and preferences.

Why would you look for Onenote Alternatives alternative?

In the ever-evolving landscape of digital note-taking and organizational software, users often find themselves seeking alternatives to OneNote for a variety of reasons. One primary concern is the quest for a solution that offers a more intuitive and customizable user interface, allowing for a personalized experience that caters to the unique workflow and preferences of the individual. People yearn for a tool that seamlessly fits into their daily routines, enabling them to capture ideas, organize thoughts, and manage tasks with greater ease and efficiency, without having to conform to the rigid structure that OneNote might impose.

Moreover, another significant driver behind the search for an alternative is the desire for enhanced collaboration features that go beyond the basic functionalities available in OneNote. In a world where remote work and digital collaboration have become the norm, users are in need of a platform that facilitates real-time communication, seamless document sharing, and effective project management among team members, regardless of their physical location. This has led many to explore other options that can offer a more robust and dynamic collaborative environment, empowering teams to work together more productively and creatively.

The Best Products

Onenote Alternatives: Our Recommendations

Pick #1: Our Software

ZipDo

ZipDo, a cloud-based application for meeting notes, takes teamwork to another level by innovating how we create, organize, and share meeting notes. Its simultaneous note-taking feature, collaborative editing capacity, and compatibility with widely used calendars and productivity tools make it an absolute essential for teams, irrespective of their size.

One key highlight of ZipDo is the real-time note-taking capability, which fosters a coherent and unified understanding of discussions during meetings – say goodbye to the old-school manual note distribution. Once the meeting wraps up, team members can conveniently modify and add more details to the notes, promptly aligning with the most recent updates.

In the realm of manageability, ZipDo outshines by offering user-friendly categorization into various channels or folders. The software’s ability to search within notes boosts productivity, providing swift access to certain information, eliminating the pain of extensive scrolling or manual searching.

ZipDo’s customized access control mechanism in note sharing guarantees secure information delivery amongst colleagues, customers, or collaborators. Its seamless incorporation with calendars permits automatic generation of collaborative notes for each meeting, bidding farewell to time-consuming manual entries.

In conclusion, ZipDo is an intuitive software providing an all-inclusive range of features destined to boost team productivity, collaboration, and ultimately, project management. Its simultaneous note-taking, cooperative editing, advanced organization, searchability, secure sharing, and hassle-free integration qualities contribute to making it a non-negotiable tool, reshaping meeting management for more efficient project completion.

Pick #2

Evernote

Evernote is a powerful cloud-based tool that allows you to capture notes and ideas in various forms. As an alternative to OneNote, it offers a wide range of features such as web clipping, document scanning, and multi-platform syncing. It stands out with its robust search capabilities, allowing you to search text within images and documents, and its collaboration features, which makes it ideal for team projects. Evernote also integrates with many other applications, enhancing its functionality and making it a flexible and versatile tool for increasing productivity and organizing your digital life.

Improved Web Clipping: Evernote's Web Clipper is superior to Onenote's, allowing users to save an entire webpage, simplified article, full-page screenshot, bookmark, or selection to their notes.
Stronger Integration with Other Apps: Evernote boasts stronger integration with other apps compared to OneNote. For instance, you can directly save emails from Gmail or add tasks from Slack.
Better Tagging System: Evernote offers a better tagging system which helps in easy searching and sorting of notes. This feature categorizes your notes by subject matter or purpose, providing an increased level of organization that OneNote lacks.
Superior Optical Character Recognition (OCR) Capabilities: Evernote has the ability to search for text within images. This helps users in finding relevant notes, even if the text they're searching for is embedded within an image.
Cross-Platform Consistency: The Evernote user interface is much consistent across platforms (MAC, Android, iOS, or Windows) than OneNote. This consistency translates into a more unified user experience.
Limited free version. Unlike Onenote which offers a more comprehensive free version, Evernote only has a basic free version with limited features, making it necessary to upgrade to the premium version for more advanced features. Complex user Interface. Compared to Onenote's user-friendly interface, Evernote has a more complex user interface that can be more challenging for less tech-savvy people to navigate.
Limited styling options. OneNote has extensive options for styling notes including the option to draw, highlight, and include various colors, which is not as available or user-friendly in Evernote.
No Inbuilt OCR. In contrast to OneNote, Evernote doesn't have a built-in OCR feature for reading text from images or PDFs, which could be a huge disadvantage for users who often work with these types of files.
No support for mathematical expressions. As OneNote is part of Microsoft Office Suite, it’s integrated with Math Add-in which allows users to plot graphs, solve equations and do various other calculations. Evernote does not offer this flexibility.

Pick #3

Google Keep

Google Keep is an efficient and user-friendly note-taking application that serves as an excellent alternative to Microsoft OneNote. It allows users to quickly jot down ideas, create checklists, and set reminders in a simple and intuitive interface. Google Keep is integrated with Google Drive, permitting seamless synchronization across devices, providing high accessibility and convenience for the user. Its user-friendly features, like color-coded notes and label systems, make it a straight-forward and easy-to-use tool for capturing quick notes, ideas, and tasks.

Simplified Interface: Google Keep has a more intuitive and easier to use interface when compared to OneNote. You can quickly jot down notes, make lists, or set reminders without diving into complex features.
Seamless Integration with Google Services: As a part of the Google ecosystem, Google Keep syncs smoothly with Gmail, Google Docs, Sheets, and other Google services, allowing for effortless sharing and collaboration.
Real-Time Collaboration: Google Keep allows for real time collaboration. Multiple users can edit a note at the same time and see the changes live, something that is more sluggish in OneNote.
Quick Note Capturing Capabilities: Google Keep's focus on quick note taking (be it text, photos, voice, or even drawing) makes it ideal for users who want to quickly capture ideas. This feature is more streamlined than in OneNote.
Superior Search Functionality: Google Keep leverages Google's search technology and it categorizes notes by color and type, and even recognizes text in images which makes searching for your notes a more efficient task compared to OneNote.
Limited text formatting - Unlike OneNote which functions much like a mini-word processor, Google Keep only offers basic text formatting. This could be a problem for users who want more varied or extensive formatting options for their notes.
Lack of hierarchical organization - Google Keep organizes notes in a flat, simple interface without a system of folders or sections like OneNote. This setup may not suitable for users who prefer a more complex or hierarchical organization for their notes.
No comprehensive in-app note search - Unlike OneNote, Google Keep’s in-note search capability is limited. For example, it cannot search text inside images or audio notes, which may cause inconvenience for users.
Limited support for multimedia - Although Google Keep supports the attachment of images and voice notes, it's not as comprehensive as OneNote which supports various media types such as videos, PDFs, and even in-line spreadsheets.
Lack of collaborative authoring features - OneNote is known for its real-time collaborative authoring features. While Google Keep does allow for note sharing, it lacks the robust collaboration features seen in OneNote, where multiple users can edit and create together.

Pick #4

Notion

Notion is a highly flexible and comprehensive productivity tool that has been gaining popularity as a OneNote alternative. It combines elements of note taking, database management, project management, and task management into a single, unified platform. It’s designed to be a collaborative and customizable workspace where you can write, plan, collaborate, and organize. Unlike OneNote, Notion allows users to create both private and shared workspaces, incorporate multiple page hierarchies, and provides a broader array of templates for different needs. Its Web Clipper allows you to save any page on the web to your Notion workspace for easy access and reference. Notion’s structuring capabilities make it even more powerful for those looking for a complex organizational tool.

Superior Organization Structure: Notion, unlike OneNote, utilizes a hierarchical structure, making it easier to organize your information in a neat and navigable way. Blocks and databases are capable of being nested within each other to create complex and adaptable systems.
Advanced Collaboration Features: Notion excels in collaboration and team productivity with features like assignable tasks, comments, and real-time collaboration, which enhances user engagement and productivity.
Integrated Project Management: Notion combines note-taking with other applications like Trello and Asana. For example, it offers Kanban board views, timelines, and calendars, making it a good platform for managing projects.
More Content Types: Notion supports a broader range of content types than OneNote. You can include code, databases, bi-directional links for creating a knowledge base, and embed almost anything, making it more flexible for a variety of tasks.
Template Galore: Notion has a vast range of built-in templates for various tasks, such as note-taking, task management, or assembling a personal wiki, this can greatly speed up the setup process for those familiar with their usage.
Formatting limitations. Notion's tools for text and page design are not as robust as OneNote. This means that users might not be able to customize their pages and notes to the extent they could in OneNote.
Lack of Freehand and drawing tools. OneNote offers the functionality to write, draw, and sketch directly on the note pages which is not supported by Notion. This could be problematic for users who are used to taking handwritten notes, do a lot of sketching or drawing.
Slower load times. Notion is primarily a web-based platform, which means that load times can be slower than a locally-stored platform like OneNote, especially when dealing with larger databases or when the internet connection is poor.
Lack of deep integration with MS Office. OneNote is very well integrated with other Microsoft products like Word, Excel, Outlook, and PowerPoint, making it convenient for users managing projects. Notion doesn't offer the same level of integration.
Migration difficulties. While Notion does offer a tool to import OneNote content, the process is not 100% flawless and there have been complaints regarding formatting issues, and even data loss, during the migration process.

Pick #5

Simplenote

Simplenote is a highly regarded alternative to OneNote, known for its minimalistic design and focus on essential features for rapid note-taking and organization. The open-source platform is ideal for those seeking a clean, clutter-free user interface, which makes it exceptionally user-friendly. Simplenote offers seamless synchronization across devices and platforms, allowing worldwide access to your notes. While it lacks some of the advanced features found in OneNote, such as multimedia notes or handwriting support, Simplenote’s uncomplicated nature and focus on textual notes make it an excellent alternative for users preferring simplicity and ease of use.

Simplenote offers an extremely clean and distraction-free interface, making note taking and management straightforward and clutter-free unlike OneNote's comparatively ornate interface.
Simplenote excels in its cross-platform availability. It's more accessible, with apps for Windows, Mac, iOS, Android, and Linux, and it also has a feature-rich web version which makes it effortless to switch between devices.
Simplenote has an efficient text search system. It makes finding and organizing your notes easy by searching through the content of your notes across all your devices, something that may be a bit complex in OneNote due to its intricate categorization system.
The 'History' feature in Simplenote allows the user to revert back to the older versions of any note. It's like a built-in version control system for your notes which is a remarkable advantage over OneNote.
Simplenote's markdown support is a big plus for writers and bloggers, allowing for an effortless conversion of simple keystrokes into HTML. This makes it more suited to content creators in comparison to OneNote.
Lack of Rich Text Formatting: Simplenote does not support rich-text formatting like OneNote. This means Simplenote users cannot highlight text, use various fonts, or add colors to their notes.
No Multimedia Support: Unlike OneNote, Simplenote does not support multimedia content. Users cannot embed images, audio files, videos, or other multimedia content into their notes.
No Organizational Hierarchy: OneNote provides options to create notebooks, sections, and pages within those sections for organizing notes. Simplenote lacks such hierarchical system, offering only tags for categorizing notes.
No Drawing or Handwriting Support: One of the key features of OneNote is the support for handwriting and drawing, which is not available in Simplenote. This could be a deal-breaker for those who like to draw diagrams or make handwritten notes.
Limited Collaboration Features: Although Simplenote allows note sharing, it doesn't provide any real-time collaboration features. Unlike OneNote, Simplenote does not support multiple users working on the same note at the same time.

Pick #6

Zoho Notebook

Zoho Notebook is a flexible, intuitive note-taking application that makes an excellent alternative to OneNote. It allows users to create notes of various types, such as text, image, audio, and sketches, in individual note cards that can be organized into notebooks. It provides user-friendly features like web clipping and document scanning, which OneNote offers. Zoho Notebook is compatible with multiple devices and platforms, much like OneNote. Moreover, its visually appealing interface, coupled with robust sharing and collaboration features, and free version with significant storage, positions it as a compelling OneNote alternative.

Simplified User Interface: Unlike OneNote's more complex structure, Zoho Notebook utilizes a simplified user interface. This clean, intuitive design allows users to easily create, organize, and manage their notes without any technical difficulties.
Multimedia Note Cards: Zoho Notebook utilizes multimedia note cards that can hold text, images, checklists, and audio. This capability allows users more flexibility in the way their notes are structured compared to OneNote.
Advanced Search: Zoho Notebook provides a superior search function compared to OneNote. Users can use tags, titles, and content for their search, speeding up the retrieval process of specific notes.
Integration with Other Zoho Apps: One of the advantages of Zoho Notebook is its seamless integration with other Zoho apps. This means you can easily connect your notes to CRM, mail, docs, etc, something that OneNote does not offer.
Real-Time Collaboration: Zoho Notebook promotes teamwork by supporting real-time collaboration. Multiple users can work on the same note at the same time, making it an ideal tool for group studies or team meetings.
Limited Formatting Options - Unlike OneNote, Zoho Notebook has fewer options when it comes to formatting the text in your notes. It doesn't have an extensive selection of font styles, sizes, and colors some users might already be familiar with in OneNote.
Inferior Search Functionality - In comparison with OneNote, Zoho Notebook's search functionality can be a bit lacking. For instance, it cannot search text within images and attachments which is a feature available in OneNote.
No Integration with Microsoft Suite - OneNote integrates seamlessly with other Microsoft applications like Word, Excel, PowerPoint, etc., which makes it a more convenient choice for those already using these Microsoft programs. On the other hand, Zoho Notebook lacks this feature.
Absence of Drawing Tools - OneNote has a variety of drawing tools that allow users to doodle, highlight, or handwrite notes directly onto the screen, a feature that Zoho Notebook does not offer. This could be a significant downside for users who prefer writing notes by hand.
Unavailability of Offline Mode for Free Users - Unlike OneNote, Zoho Notebook doesn't offer offline access to notebooks for free users. This means that you can't view or update your notes when you don't have an internet connection, which can be restrictive for some users.

Pick #7

Bear

Bear is a note-taking application that serves as an alternative to Microsoft OneNote, especially for Apple device users. It offers a sleek, intuitive interface that allows you to create notes, to-dos, and reminders while also accommodating more advanced features like hashtags for easier searching and organization. Bear supports rich text format and Markdown, enabling users to write and edit with a versatile range of formatting options. Notably, Bear also has cross-linking features to help users connect notes and create a personal wiki of interlinked notes. Its seamless syncing feature keeps your data up-to-date across all of your devices.

Markdown Support: Unlike OneNote, Bear supports Markdown, a lightweight markup language for adding formatting elements to plaintext text documents. This allows for easy formatting and improved readability.
Tag System: Bear offers a unique and intuitive tag system. Tags can be nested for better organization and used to link notes together in a more cohesive way than OneNote's notebook and section structure.
Seamless Synchronization: Bear provides seamless synchronization across all devices (iPhones, iPads, and Macs). Unlike OneNote, which can have syncing issues, Bear ensures that your notes are effortlessly updated on all of your devices.
Efficient Search Functionality: Bear has a comprehensive search feature that includes searching through the content of the notes, searching via tags, and even combining several search terms. This feature can be a big advantage over OneNote when looking for specific information in your notes.
Simplistic User Interface: Bear's UI is clean, minimalist, and straightforward. This decluttered workspace could enhance productivity and focus, as opposed to OneNote that can seem overwhelming due to its multitude of features and complex interface.
Limited Platform Availability: Bear is not as widely available as OneNote. OneNote works across all platforms, including Windows, macOS, Android, iOS, and web, while Bear is only available on Apple devices.
No Collaboration Feature: Bear lacks collaborative features, which means you can't share notes and work collaboratively on them with others. However, OneNote allows for collaborative work and note sharing.
Absence of Freehand Drawing Tools: Unlike OneNote, Bear does not support freehand drawing or handwritten notes. This can be a disadvantage for users who want to include sketches or doodles in their notes.
Fewer Text Formatting Options: Bear lacks some of the rich text formatting options found in OneNote. For instance, OneNote allows you to create complex tables, customise font types and includes a wide variety of highlight colours.
Less-Visual Interface: OneNote employs a more visual and intuitive interface that mimics a physical notebook, including multicolored tabs and sections. Bear, on the other hand, uses a primarily text-based interface, which may not be as appealing or user-friendly for some users.

Pick #8

Turtl

Turtl is a feature-rich, secure and open-source alternative to OneNote. It allows users to take notes, bookmark websites, and store documents among other things, while ensuring their data privacy. Offering seamless functions like note organization in a board style view, and the ability to attach images and files to your notes, Turtl caters to personal, professional, and academic needs. The main highlight of Turtl is its end-to-end encryption which ensures that only you can access the information stored in it, making it a great choice for users who prioritize security.

Open-Source Software: Turtl is open-source, which means anyone can inspect, enhance, or modify the source code. This allows for extensive customization, tweaking, and adjustments according to the user’s specific needs.
Privacy-Centric: Turtl has strong privacy features, such as end-to-end encryption. Unlike OneNote which operates within Microsoft’s ecosystem, Turtl allows users to keep their data truly private, as even the server cannot read your data.
Portability: Turtl is lighter weight and more portable across many operating systems, including Mac, Windows, Linux, and Android. This could be more suitable for users who are not fully immersed in the Microsoft ecosystem.
Markdown Support: For those who use markdown for note-taking, Turtl supports markdown out of the box, hence making it easier for developers and IT professionals to manage their notes.
Bookmark Saving Feature: Turtl has an extensive bookmark saving feature, enabling users to save web pages and online content directly to their notes efficiently. This can be helpful for research or content curation activities.
Limited Organizational Features: Turtl, while straightforward and easy to use, doesn't offer the same depth of organizational features as OneNote. For instance, it doesn't support the creation of sub-pages or complex multi-level hierarchy, so it could be less effective for managing large amounts of info.
Lack of Rich Text Editing: OneNote offers impressive rich-text editing options, from highlighting to multiple font options, which aren't available on Turtl. This can limit the aesthetic appeal and readability of your notes in Turtl.
Inability to Embed Files: Unlike OneNote, which allows you to insert files directly into your note, Turtl does not support such feature. This could curtail the versatility and comprehensiveness of the notes you can create.
No Drawing Tools: An advantage of OneNote is its digital ink feature that allows you to draw or handwrite directly onto a page. Turtl doesn't offer the same functionality, meaning it might not be as fitting for visual thinkers or users who prefer hand-drawn notes.
Absence of Offline Access: Turtl relies on a solid internet connection for full functionality, whereas OneNote offers extensive offline capabilities. If you often work in areas with poor or no internet connection, this could be a significant drawback.

Pick #9

Standard Notes

Standard Notes is a highly secure, free, open-source, and cross-platform note-taking application designed to prioritize user privacy. As an alternative to OneNote, it features robust end-to-end encryption across all devices to ensure complete security of your data. Despite this focus on privacy, it does not compromise on functionality – with the Extended version offering a variety of editors and useful features. It safeguards your notes and promotes a distraction-free writing environment, making it an efficient, reliable, and flexible alternative to traditional note-taking apps such as OneNote.

Extensive Cross-Platform Compatibility: Standard Notes is available across almost every platform including iOS, Android, Windows, macOS, Linux, and web, allowing for seamless shifting between different devices.
Data Portability: Thanks to its simple data model, Standard Notes allows users to export notes and data in plain text, making it easy to transfer information and maintain access even outside of the platform.
Simplified User Interface: Standard Notes features a minimalistic and distraction-free interface which offers a more focused and intuitive user experience compared to the feature-heavy interface of OneNote.
Offline Access: Standard Notes supports offline access to notes which is a bonus for users who find themselves in places where internet access is not available or reliable.
Open Source: The open-source nature of Standard Notes means that it is openly verifiable and has a community that contributes to its development and improvement, offering a level of transparency and control over the software that OneNote does not provide.
Limited formatting options - Unlike Onenote, Standard Notes has very limited formatting options. It lacks native support for popular note-taking features, such as tables, colored fonts or bullet points which can affect user experience.
No builtin sketch or draw function - Onenote has a built-in sketch or draw function which is not found in Standard Notes. This could be problematic for users who like to scribble, draw or annotate on their notes.
Lack of Integration - Onenote, due to its integration with Microsoft 365, permits seamless multi-device sync and sharing between other Microsoft apps like Outlook or Teams. Standard Notes does not offer such integration which could limit its functionality for users embedded in a Microsoft ecosystem.
No complex organization structure - While Onenote allows users to have notebooks, sections and pages for organizing their notes, Standard Notes has a simpler structure of just 'notes' and 'tags' which might not be adequate for users who prefer a more hierarchical organization.
Limited collaborative features - Onenote allows for real-time collaboration on documents, but Standard Notes lacks this collaborative feature, making it less suitable for team-based work and shared projects.

Pick #10

Quip

Quip is a collaborative productivity software suite that enables teams to work together efficiently in one streamlined platform. As an alternative to OneNote, Quip offers document creation, spreadsheet capabilities, task management, and real-time collaboration tools which makes it a great option for businesses and teams. Unlike OneNote, Quip allows for simultaneous collaborative editing which can help improve workflow efficiency. It has a simplified interface, deep integration with Salesforce, and its live chat within documents allows for quick and clear communication.

Online Collaboration: Quip features a highly interactive platform that enables real-time collaboration. This means multiple users can work together on the same document simultaneously without having to send versions back and forth.
Easy Integration: Quip easily integrates with popular platforms such as Slack and Salesforce. This makes it easier to bring all needed tools into one place, increasing productivity and streamlining processes.
Clear Communication: Quip has an inbuilt chat function within every document or spreadsheet. This allows for linear communication, keeping all discussions about a topic within that topic, and eliminating the need for extensive searching for information.
Simple, User-Friendly Interface: Quip’s interface is clean and simple, thus being less cluttered than OneNote. It provides a seamless workflow as it reduces the time taken to learn and get used to the interface. Offline Mode: Unlike OneNote, Quip provides the ability to make changes in documents while offline. These changes are automatically synced when you reconnect to the internet. This ensures constant productivity even without an internet connection.
Quip lacks the robust text customization options that OneNote possesses. Features like font styles, sizes, and colors, tables and images are not as versatile in Quip.
Quip offers only basic drawing and handwriting capabilities, making it a less ideal for individuals looking for a more free-hand note-taking app, which is one of OneNote's key strengths.
Quip does not offer the same level of seamless integration with Office 365 applications as OneNote does. This might lead to compatibility issues for users heavily invested in the Microsoft ecosystem.
Quip's organization system is based heavily on shared folders, which can potentially become messy, compared to OneNote's notebooks, sections and pages hierarchy system that provides a more structured approach to organizing notes.
Quip's offline accessibility is not as reliable as OneNote's. While OneNote keeps a local copy of your notebooks on your device, Quip requires an internet connection for most functions beyond viewing existing documents, which could be a problem for individuals who often work in low/no internet zones.

Pick #11

Apple Notes

Apple Notes is a note-taking application developed by Apple, designed to work seamlessly across all Apple devices such as iPhone, iPad or Mac. As an alternative to Microsoft OneNote, it offers user-friendly features geared towards simplicity and ease of use. It allows users to create notes containing text, images, checklists, tables, or attachments. While not as feature-intensive as OneNote, which caters more towards professional note-taking and cooperation, Apple Notes integrates well with other Apple services, offers a cohesive user-experience, and can be an ideal choice for people primarily seeking convenience and simplicity.

iPencil Compatibility - Apple Notes is fully integrated with iPencil, offering a smoother writing, drawing, or scribbling experience which can truly mimic the pen-paper interaction, something that OneNote may not offer as seamlessly on Apple devices.
Seamless Integration with Apple Ecosystem - Apple Notes is designed to work flawlessly with Apple's ecosystem, which consists of iPhones, iPads, iPods, and Macs. This makes note-taking, syncing, and accessing your information across your Apple devices incredibly convenient.
Simplicity and Ease of Use - Apple Notes comes with a clean, simple, and user-friendly interface, which can make it easier to use than Microsoft OneNote, especially for those who are not accustomed to Microsoft's more complex interface.
Document Scanning - Apple Notes has an in-built document scanning feature that allows you to directly scan physical papers or receipts, convert them into digital format, and add them to your notes. This is a feature that OneNote doesn't have built-in and usually requires an additional app.
Inline Drawing - In Apple Notes, you can draw inline with the text. This way, you don't need to create a separate box for drawing, which is the case with OneNote. This feature can be helpful for people who need to create diagrams or illustrations side by side with the text.
Limited organization capabilities: Apple Notes is quite simple with fewer tiers of organization. While this might be sufficient for casual users, those using it as a OneNote alternative might find it limiting since OneNote provides extensive categorization with notebooks, sections, and pages.
Limited collaboration features: Apple Notes lacks some of the more powerful collaboration tools that OneNote offers. For instance, it doesn't have real-time collaboration. Also, it only allows you to invite Apple users to collaborate, creating limitations in mixed platform environments.
Limited format support: Apple Notes does not support as many file types as OneNote. You can add photos, sketches, maps and web links to Apple Notes but importing videos, audios, or PDFs is not as straightforward as it is in OneNote.
Limited cross-platform functionality: Although Apple had made Notes available on the web, the app is not as cross-platform friendly as OneNote. It is mainly designed for Apple devices, which can be limiting for those who use varied operating systems.
Basic editing features: Apple Notes is not as feature-rich when it comes to editing compared to OneNote. It lacks built-in staples like the variety of pen types, colors for highlighting, math assistant etc, which OneNote provides, limiting the note-taking capabilities.

Conclusion

OneNote is ideally suited for users who require a versatile digital notebook capable of handling a diverse array of content types. Its strength lies in facilitating collaborative projects, with features that support real-time editing, sharing capabilities, and integration with various productivity tools. Particularly for educators, students, and professionals needing an all-in-one platform to gather, organize, and share notes, multimedia content, and even web clippings, OneNote offers an unparalleled mix of flexibility and functionality. It shines in environments where detailed organization and access across devices are paramount, making it the go-to choice for complex projects or when managing large volumes of information.

On the other hand, opting for an alternative software product makes sense when users need a more focused or minimalist note-taking solution. If one’s primary requirement is quick, streamlined note capture without the need for extensive multimedia support or collaboration features, a simpler tool might be more appropriate. Additionally, those concerned with privacy may prefer alternatives offering enhanced security measures, or if the priority is deep integration with a specific ecosystem outside of OneNote’s native compatibility, looking elsewhere could be beneficial. Hence, for individuals and teams with straightforward note-taking needs, or for whom the extensive features of OneNote prove overwhelming or unnecessary, choosing an alternative can offer a more tailored solution to productivity and organization.

FAQs

What is a good free alternative to OneNote?

Evernote is one of the most widely-used free alternatives to OneNote, known for its ease of use, versatility across platforms, and excellent features such as web clipping and integrated search tools.

Which OneNote alternative offers the best features for team collaboration?

Turtl is a solid choice for team collaboration. It has strong privacy features and allows team members to collaborate by sharing notes, images and links within a secure framework.

Can I find a OneNote alternative that focuses more on privacy?

Standard Notes is a great choice if privacy is your main concern. It emphasizes end-to-end encryption for notes and allows syncing across all your devices, ensuring the security of your notes.

Is there a Linux-compatible alternative to OneNote?

Joplin is a good option for Linux users. Apart from Linux, it also supports other platforms like Windows, macOS, iOS and Android. Joplin has the ability to import Evernote’s .enex files and OneNote data, providing a seamless transition.

Are there any OneNote alternatives that integrate really well with Google apps?

Google Keep integrates seamlessly with all Google apps, making it a perfect choice for those already invested in the Google ecosystem. It’s simple, yet efficient for quick note-taking and reminders synchronized across all devices.

Top 10: Best Onenote Alternatives