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The 10 Best Microsoft Planner Alternatives

The 10 best Microsoft Planner alternatives are diverse software tools that offer comprehensive project management, task organization, and collaboration functionality designed to boost productivity and teamwork efficiency.

Learn more about our top picks for: Microsoft Planner Alternatives

One alternative to Microsoft Planner is Asana, a project management software that facilitates team collaboration and work management. It allows users to create projects, assign tasks to specific individuals, set deadlines, and share related documents. Asana provides both a visual project timeline and an activity feed to keep team members updated on project progress. Other alternatives include Trello,, and Wrike, each offering unique features such as drag-and-drop interfaces, integration with other apps, customizable workflows, and real-time project updates.

Why would you look for Microsoft Planner Alternatives alternative?

While Microsoft Planner offers a robust platform for task management and team collaboration, users might start searching for alternatives due to its integration focus within the Microsoft ecosystem. For teams working across varied software environments, this can present limitations in flexibility, potentially hampering workflow efficiency. The need for a tool that seamlessly integrates with a wider range of applications, without requiring additional configurations or workarounds, becomes evident for enhancing productivity and maintaining streamlined operations.

Another reason to consider alternatives stems from Planner’s feature set, which, while comprehensive for many, might not cater to the specific needs of all project types or management methodologies. Organizations or individuals needing advanced customization options, more detailed reporting features, or unique workflow automation may find Microsoft Planner’s offerings a bit restrictive. In search of a solution that can be tailored more closely to their unique operational demands, exploring other tools becomes a logical step towards optimizing project management practices.

The Best Products

Microsoft Planner Alternatives: Our Recommendations

Pick #1: Our Software


ZipDo, a high-efficiency meeting management software, is set to redefine collaborative team dynamics with its esteemed ability for note-taking, classification, and distribution during meetings. The software’s real-time note-taking functionality enables teams, regardless of size, to merge their efforts seamlessly, reducing the hassle of passing around notes manually, and ensuring everyone maintains the same perspective throughout meetings.

A remarkable feature offered by ZipDo is its live note-taking capability. This function ensures everyone present in meetings remains updated, removing the necessity for a manual note exchange. After meetings, participants can conveniently amend or supplement the notes, guaranteeing the most current information circulation.

Excelling in the field of note arrangement, ZipDo facilitates such notes to be easily sorted into channels or directories. Search-facilitated notes improve expediency, facilitating speedy access to particular details without the need for lengthy scrolling or manual retrieval.

Highlighting the security aspect, ZipDo’s note allocation offers meticulous access control, endorsing the secure exchange of data with colleagues, clients, or partners. Its integration with calendars automates cooperative note development for each session, eradicates manual data entry.

To sum it up, ZipDo is an intuitive software offering a comprehensive suite of utilities that enhances team productivity, collaboration, and project administration. Its instantaneous note-taking, collective editing, orderly arrangement, searchability, secure sharing, and easy integrations render it an indispensable asset, streamlining meeting administration and ensuring effective project progression.

Pick #2


Asana is a powerful project management tool and a robust Microsoft Planner alternative that offers a range of features to improve team collaboration and work management. It creates an integrated platform for teams to organize, track, and manage their workloads. With easy-to-use planning and organization capacities, it allows users to define project stages, set deadlines, delegate tasks, and visually map out goals. Additionally, it offers built-in integration with many other software tools, advanced search and reporting features, custom fields, and team pages to improve efficiency. Asana is suitable for businesses of all sizes and across various industries, adding value by streamlining and centralizing communication and progress tracking.

Greater Flexibility: Asana offers more flexibility in terms of project management style as it supports both list-based and board-based methods. Microsoft Planner primarily supports board-based methods which may not be suitable for all types of projects.
Robust Integrations: Asana boasts over 100 integrations with other software tools including Slack, Google Drive, and GitHub. While Microsoft Planner does offer integrations as well, its primary focus is on the Microsoft ecosystem.
Advanced Reporting: Asana provides advanced reporting features, allowing you to track project progress through detailed dashboards that offer an overview of team performance and task completion. Microsoft Planner’s capabilities in this regard are relatively simple.
Enhanced Task Management: Asana's task management capabilities stand out, with the ability to assign multiple assignees to a single task, organize tasks into sections or projects, and view task histories. Microsoft Planner's features in this realm are much more basic.
Workflow Automation: Asana includes a feature known as "rule builder" that allows you to automate routine actions, freeing up time for team members to focus on their most important work. For instance, a rule could instantly assign a task to a team member as soon as it's completed. Microsoft Planner does not currently offer similar workflow automation capabilities.
Less Integration With Microsoft Products: If your business is heavily dependent on Microsoft products, Asana might not be the best fit. Microsoft Planner has a better integration with other Microsoft utilities, such as Teams and Office 365, which simplifies workflow.
Different User Interface: Users who are familiar with Microsoft Planner may find it difficult to get used to Asana's user interface, which is significantly different. It could potentially slow down work processes and productivity until users have familiarized themselves thoroughly.
Lack of File Storage: Unlike Microsoft Planner that offers file storage through SharePoint, Asana does not have an in-built file storage capacity. Users would need to depend on third-party applications for file storage and sharing.
Limited Offline Functionality: Asana does not have an extensive offline functionality as compared to Microsoft Planner. This restricts the work process in situations where internet connectivity is unstable or not available.
Complex heierarchical structure: Asana follows a more complex hierarchical structure of organizing tasks and subtasks as compared to the simpler and more straightforward approach of Microsoft Planner. This can lead to confusion and make managing tasks more complex for some users.

Pick #3


Trello is a highly flexible and visual tool for project management and collaboration, popularly used as an alternative to Microsoft Planner. It utilizes a board-and-card system enabling users to create, organize, and prioritize tasks in an intuitive and engaging way. Each card can host detailed descriptions, due dates, checklists, attachments, and color-coded labels, ensuring seamless team collaboration and task progression visibility. Trello’s integration capabilities with a multitude of applications (slack, google drive etc.) and customization capabilities (power-ups) allow teams to tailor their project workflows accordingly, providing a holistic workspace to manage projects effectively.

Accessibility - Trello features a user-friendly interface that's accessible both on mobile and desktop platforms. This allows for seamless work across different devices, whether you are in the office or on the move.
Versatility - Trello is more versatile with its boards, lists, and cards approach that can accommodate workflows and project layouts that Microsoft Planner's bucket and task-centric design might not cover.
Integration - Trello offers more integration options with other platforms such as Slack, Google Drive, Github, etc. This interconnectivity makes it easier to incorporate Trello into a wider range of workflows compared to Microsoft Planner.
Customization - Trello allows for a higher degree of customization through its power-ups and labels, letting you tailor the software to your specific project management needs more so than Microsoft Planner.
Notification System - Trello has a more comprehensive notification system. You can set it up so that you get notifications for a variety of actions such as when someone makes a change to a card, or when you have an upcoming due date. Microsoft Planner also has notifications but they are not as detailed or customizable.
Trello falls short in terms of integration with other Microsoft products, such as Outlook, Word, Excel, and Teams. This can cause complications for companies heavily reliant on Microsoft's suite.
Trello's user interface is quite different from Microsoft Planner, which may require a steep learning curve for team members familiar with the Microsoft environment.
Trello does not offer native time tracking within the platform, unlike Microsoft Planner, which has more expansive tracking capabilities. This feature can be crucial for project management and workload estimation.
While Trello offers major task and project visualization tools, it lacks advanced reporting features available in Microsoft Planner, which might affect performance tracking and analysis.
Trello lacks some of the more sophisticated features that are available in Microsoft Planner such as priority scheduling and plan analytics. These tools can play a significant part in complex project management.

Pick #4 is a highly versatile project management tool that serves as an alternative to Microsoft Planner due to its comprehensive nature and customizable interface. Unlike Microsoft Planner, Monday.comsupports highly detailed task and project planning, with options to view projects in multiple formats including timeline, kanban, and map views. The platform integrates with popular softwares and enables effective team collaboration with features such as task assignment, progress tracking, and communication tools embedded within tasks. Furthermore, Monday.comoffers automation and reporting capabilities, elevating it from a simple planning tool to a full-fledged project management software.

Enhanced Visualization: offers various views that allow you to visualize your project data better, such as calendar view, timeline view, kanban view, and even a map view. Something not as wide and extensive in Microsoft Planner.
Advanced Automation And Integrations: has a more robust and wide array of integrations and automation capabilities. It can integrate with many tools like Slack, Google Drive, Jira, Trello, and Dropbox, providing more flexibility.
High Level Of Customizability: Monday.comoffers a higher level of customizability per project compared to Microsoft Planner. You can design workflows and boards to match your team's unique needs.
Better Resource Management: is superior when it comes to resource and workload management, letting you see easily who's overloaded with tasks and who can handle more. This feature is crucial for larger teams - which Microsoft Planner lacks.
More Comprehensive Reporting: provides better reporting tools, allowing you to track the progress of your project using dashboards, generate various reports and extract insights enabling data-driven decision-making process, which is not as comprehensive in Microsoft Planner.
Limited Integration with Microsoft Products - While has many integration solutions, it doesn't offer as deep an integration with other Microsoft products as Microsoft Planner does. This can lead to inefficiencies or disconnects in workflows that heavily incorporate other Microsoft tools.
Overwhelming Interface -'s interface, while powerful, can be overwhelming to many users, especially on complex projects. Unlike Microsoft Planner’s simpler design, the steep learning curve could slow down implementation and user adoption rates.
Limited Offline Functionality - Unlike Microsoft Planner, which is backed by Microsoft Outlook and which enables some offline functionality, is primarily a web-based tool. If you're in an area with spotty internet, your progress could be hindered.
Role-Based Access Control - While does offer different access levels, the customization is limited compared to Microsoft Planner's due to Microsoft's Active Directory integration. This makes it harder to control who gets access to what.
Not Fully Equipped for Large Enterprises - is a fantastic tool for small to midsize businesses, but it might not be able to scale as well for larger enterprises as Microsoft Planner. If you have a high number of users and complex projects, it might not be as effective.

Pick #5


JIRA, developed by Atlassian, is a powerful project management tool that is often utilized as an alternative to Microsoft Planner. It is particularly favored in the field of software development for its extensive capabilities in issue and project tracking. JIRA offers numerous customizable features that allow for tailored usage based on a project’s specific requirements. It assists in planning, tracking, releasing, and reporting of projects, ensuring a streamlined workflow. Its built-in integration capabilities make it easy to connect with other tools, enhancing its functionality. All these features combined make JIRA a strong Microsoft Planner alternative for managing intricate projects.

Comprehensive Task Management: JIRA excels in managing complex projects with many moving parts. It allows for the creation of subtasks, offers intricate workflow management, and more detailed task categorization.
Advanced Reporting and Analytics: JIRA features extensive reporting functionality that goes beyond Microsoft Planner's offerings. This includes a variety of charts, work logs, burn down and burn up reports, and issue statistics to help track and predict project progress.
Customizability: JIRA allows customization with fields and workflows. You can add custom fields, create unique issue types and develop custom workflows to suit your project needs. This kind of flexibility often finds favor with teams managing varied and distinctive projects.
Integration with Development Tools: Being an Atlassian product, JIRA boasts seamless integration with other development tools like Bitbucket and Confluence. This ensures smooth project management right from development to deployment which Microsoft Planner can't provide.
Scalability: JIRA is built to scale with the needs of a growing business. As projects expand, more team members get added, and tasks get complicated, JIRA's structure, and robust feature set give it a significant advantage when managing larger scale projects.
Steep learning curve: Jira is a powerful tool but can be complex and intimidating to new users, whereas Microsoft Planner is relatively easy to start using. This can impact productivity and efficiency, especially in the initial phase of implementation. Limited visual customization: Microsoft Planner provides users with better visual customization options for their interfaces, including color coding and label categorization. Jira has fewer options for visually distinguishing and organizing work, which may be a negative aspect for project visualization.
Integration with Microsoft Tools: Since Jira is not part of the Microsoft Suite, it does not offer native integration with core productivity tools like MS Office, while Microsoft Planner comes bundled and integrated with Office 365. This can complicate tasks, like sharing files and documents, for teams heavily reliant on Microsoft software.
Lack of Essential Features in Free Version: The over restrictions on Jira's free plan regarding capacity and the number of features available may limit its functionality for certain users. Microsoft Planner, bundled with Office 365, comes with many more features available right out of the box.
Collaboration and Communication: Microsoft Planner has a chat-based team workspace and integrates seamlessly with Microsoft Teams for meetings and collaboration. Jira does not offer a communication and meeting platform like Teams. It requires either integration with a separate tool or switching back and forth between Jira and a different communication tool.

Pick #6


ClickUp is a comprehensive project management and productivity tool that serves as an effective alternative to Microsoft Planner. It offers features for task management, document sharing, goal setting, and time tracking among others. The platform supports multi-view formatting, from list and board formats to calendar or box views, to accommodate different workflow styles. ClickUp is notable for its customization options, allowing users to tailor their workspace according to their needs, and its advanced analytics features. It can integrate with multiple other software systems, making it a versatile tool suitable for different types of projects and industries.

Integration Flexibility: ClickUp offers extensive integration options with other tools such as Slack, GitHub, GitLab, and many others. This makes it more flexible than Microsoft Planner for teams already using a variety of software.
More Comprehensive Project Views: ClickUp offers multiple ways to view projects - List view, Box view, Board view, etc. This can provide teams more versatility in how they manage and oversee their projects compared to Microsoft Planner.
Advanced Task Management: ClickUp allows users to create nested subtasks, dependencies between tasks, and even reminders. This added level of granularity in task management can be incredibly beneficial for complex projects.
Robust Reporting Features: ClickUp comes with robust reporting and analytical features. This helps teams track progress with sophisticated visuals, something that Microsoft Planner doesn't offer to the same extent.
Custom Statuses: ClickUp allows you to create custom statuses for your tasks to match your team's workflow. This customizable element might be more suited to some teams instead of the fixed status options available in Microsoft Planner.
Limited Integration with Microsoft Suite - One major disadvantage of using ClickUp as a Microsoft Planner alternative is that it may not fully integrate with the Microsoft suite of products. This could limit the efficiency and feasibility of exchanging data or collaborating across the Microsoft tools you may already be using.
Higher Learning Curve - ClickUp comes with an extensive suite of features which might present a steep learning curve for users. It may be overwhelming for individuals or teams transitioning from Microsoft Planner which has a simpler and more intuitive interface.
Mobile App Functionality - The mobile version of ClickUp, compared to Microsoft Planner, is often reported by users to be less functional. This may affect remote work or flexibility in work locations.
Clunky User Interface - Despite its extensive features, some users find the user interface of ClickUp more complex and less intuitive than Microsoft Planner. Finding specific features can be a challenge and may impact user efficiency.
Overloaded with Less Used Features - ClickUp comes with a lot of advanced features, which can both be a strength and a weakness. This can cause the platform to feel bloated and overwhelming to some users, especially if these advanced features are irrelevant to their planning and project management needs. Microsoft planner, on the other hand, is more streamlined and straightforward.

Pick #7


Wrike is a robust and versatile project management software that serves as an excellent alternative to Microsoft Planner. This cloud-based tool facilitates cross-functional collaborations with features like task management, time tracking, document sharing, real-time chat, and live activity streams. Integrated with most email services and offering detailed performance insights, Wrike enables comprehensive and effective planning, project management, and workflow automation. Its advanced features also provide the ability to monitor project performance and have real-time updates, making it more comprehensive than Microsoft Planner. Additionally, the platform is scalable, making it suitable for both small-scale projects and enterprise-level tasks.

Advanced Customization Features - Wrike offers fully customizable dashboards, folders, and templates, unlike Microsoft Planner which is relatively inflexible. These tools allow for workflow optimization that is specific to the unique needs of your team or business.
Comprehensive Reporting - Wrike comes with comprehensive and intuitive reporting tools. You can create detailed performance reports and therefore make more informed decisions about project management and resource allocation.
Integration with Adobe Creative Cloud - Wrike integrates seamlessly with Adobe Creative Cloud, allowing creatives to work with Adobe tools directly from Wrike projects. This feature is not present in Microsoft Planner.
Multi-Lingual Support - Wrike supports 10 languages, providing a friendly project management platform for global teams. In comparison, Microsoft Planner has limited multilingual support.
Time Tracking - Wrike includes built-in time tracking features, making it possible for managers to monitor productivity and for employees to record how long tasks are taking. Microsoft Planner does not offer this feature on its platform.
Limited Customization - Wrike doesn't offer as much customization options as Microsoft Planner does. For instance, you can't tailor the interface to your liking or pick the types of notifications you receive.
Learning Curve - Wrike has a steeper learning curve compared to Microsoft Planner. While Microsoft Planner has a simplified, user-friendly structure, Wrike's advanced tools and features may be complex and hard to master for beginners.
Integration Issues - Although Wrike has many integration options, it does not integrate as seamlessly with other Microsoft products as Microsoft Planner does. This could be a problem for businesses that rely heavily on Microsoft products.
Lack of Offline Functionality - Microsoft Planner allows you to work offline which automatically syncs once you're connected to the internet. Wrike, on the other hand, is fully web-based and lacks offline functionality.
Fewer Collaboration Tools - While both Wrike and Microsoft Planner support group work and collaboration, Microsoft Planner has a wider range of collaboration tools such as built-in chat and notes on tasks that Wrike lacks.

Pick #8


Smartsheet is a highly versatile project management tool that serves as an alternative to Microsoft Planner. It provides an intuitive spreadsheet-like interface that can be used for multiple project management tasks like task tracking, project planning, and collaboration. Smartsheet allows integration with various apps for seamless workflow and enables file sharing and discussions within the platform, making collaboration easier. Its robust features such as Gantt charts, automation, and real-time reporting make it a comprehensive tool for businesses to manage their projects effectively.

Enhanced Integration Capabilities: Smartsheet can easily integrate with other popular applications like Slack, Salesforce, Google Workspace, Microsoft Teams and various other tools, thus allowing for better collaboration and communication.
Project Visualization: Smartsheet provides Gantt charts and dashboards which offer visually intuitive ways to view project tasks and their timelines. This makes it easier to track project progress and deadlines compared to Microsoft Planner.
Customized Workflows: Smartsheet allows users to create customized workflows for different projects. This is something that Microsoft Planner doesn't offer, thus making Smartsheet more flexible in managing different types of projects.
Advanced Reporting: Smartsheet offers a more comprehensive reporting system than Microsoft Planner. Its advanced reporting system allows for more transparency and enables team members to quickly identify any issues or progress of projects.
Automation Tools: Smartsheet has robust automated work processes which can help to automate tasks and reminders. This feature smoothes the work process and simplifies task management, something that is quite limited in Microsoft Planner.
Integration Limitations - Though Smartsheet provides integration with various tools, when compared to Microsoft Planner, it lacks deeper integration with other Microsoft products like Teams, SharePoint, or even Outlook. This can lead to disjointed workflows when working within the Microsoft ecosystem.
Learning Curve - Smartsheet has a steeper learning curve when compared to Microsoft Planner. It can be complex for users who are not technically inclined, especially if they are already comfortable and familiar with the Microsoft user interface.
No Inbuilt Chat Function - Smartsheet does not provide an inbuilt chat function for real-time communication between team members. Microsoft Planner, on the other hand, allows for real-time collaborative discussions via Microsoft Teams.
Limited Visual Organization - Microsoft Planner enables users to categorize tasks under buckets and color code them for easy visual organization. While Smartsheet has similar functionality it does not provide as strong a visual representation which could affect task management in large projects.
Less Efficient for Small Teams - Smartsheet is geared more towards large, enterprise-level projects. For smaller teams or projects, the extensive features of Smartsheet may actually become a hindrance rather than a benefit, making the software more cumbersome to effectively manage compared to Microsoft Planner.

Pick #9

Zoho Projects

Zoho Projects is an advanced, robust project management tool that stands as a strong alternative to Microsoft Planner. It provides a wide array of project planning and collaboration features that are highly effective for diverse team requirements. Unlike Microsoft Planner, Zoho Projects supports extensive task management, time tracking, issue tracking, and reporting capabilities. It hosts a distinctive Gantt chart feature for tracking project progress, and it also offers seamless integration with other Zoho suite products and several third-party apps, allowing for greater flexibility and customization to suit specific business needs. Zoho Projects’ comprehensive functionality makes it an excellent choice for teams looking for a more detailed project management system.

Advanced Project Management: Zoho Projects goes beyond basic task management capabilities found in Microsoft Planner, offering more advanced project management features like Gantt charts, workload charts, and project timelines, which help in visualizing the project progression.
Time Tracking: A unique feature that Zoho Projects has over Microsoft Planner is its time tracking tool. This feature makes it easy for teams to log billable and non-billable hours, monitor time spent on tasks and ensure better productivity.
Issue Tracking: Unlike Microsoft Planner, Zoho Projects comes with a built-in issue tracking module which supports bug tracking, setting severity, and defining user-defined custom fields, which can be extremely beneficial for issue management in projects, especially for software development companies.
Extensive Integrations: Zoho Projects supports integration with a wide range of external software tools, unlike Microsoft Planner which is limited to Microsoft's ecosystem. This includes not only other Zoho Suite tools but also Google Apps, Github, Bitbucket, and more, making the workflow more stream-lined and efficient.
Document Management: Zoho Projects has superior document management capabilities compared to Microsoft Planner. It allows for more efficient organization and structuring of project files, sharing among team members, version control, and inline preview, thereby enhancing the overall document management system.
Less Integration with Microsoft Products - Zoho Projects may not integrate as seamlessly with the suite of Microsoft products (such as Word, Excel, PowerPoint) compared to Microsoft Planner, which can potentially inhibit work flow.
Limited Customization - While Zoho Projects offers a decent range of customizable options, it can’t match the in-depth customization options provided by Microsoft Planner. This could be a hindrance for teams that require highly personalized workflows.
User Interface - Although Zoho Projects has a comprehensive set of features, its user interface may be complicated for some, as it is less intuitive than Microsoft Planner. This makes it necessary for users to spend extra time learning to navigate the platform.
No Offline Access - Unlike Microsoft Planner, Zoho Projects does not provide offline access to its features, a key disadvantage in situations where users may need to access their projects without an internet connection.
Limited Automation - Microsoft Planner allows users to automatically schedule tasks, while this feature is absent in Zoho Projects. This could be a significant disadvantage for teams that wish to automate their project planning process.

Pick #10


Basecamp is a highly-efficient project management and team collaboration tool, and one of the sturdy alternatives to Microsoft Planner. Designed with an intuitive interface, Basecamp offers a range of robust features such as to-do lists, message boards, schedules, documents & file storage, real-time group chat, and automatic check-in questions that help organize work, enhance productivity, give you maximum control over your projects and ensures seamless communication within teams. It’s designed to work universally providing the same functional capabilities in its web-based, mobile, and desktop versions, allowing users to stay connected to their project updates from anywhere, anytime.

Comprehensive Project Overview: Basecamp offers a much more detailed project overview compared to Microsoft Planner. Users can see every small detail involved in a project - tasks, deadlines, participants, progress, messages, and even files - all in one convenient place.
Direct Messaging Feature: Unlike Microsoft Planner, Basecamp provides an integrated direct messaging feature. This makes it easy to communicate directly with team members within the project interface, streamlining communication and removing the need for external communication tools.
Client Access: Basecamp allows direct client interaction within the platform. Clients can comment on tasks, upload/download documents, and oversee project progress. This feature provides transparency and fosters better client relationships compared to Microsoft Planner.
File Storage System: Basecamp has a more robust file storage system, supporting a wide variety of files and document types, which is a definite advantage over Microsoft Planner. It also allows the sharing and management of large files related to a specific project or task.
Strong Email Integration: While Microsoft Planner also offers email integration, Basecamp's is more powerful, supporting scheduling, forwarding, and tasks via email. It also sends users regular email updates regarding their project's progress detailing all the changes made.
Limited integration capabilities: Basecamp has limited capabilities when it comes to integrating with other Microsoft services like OneDrive, Outlook and Teams. These integrations are essential in a business ecosystem where different Microsoft tools are already being used.
Absence of individual task tracking: Unlike Microsoft Planner, Basecamp doesn't offer an individual task tracking feature. This can make it difficult to assess individual performance and responsibilities within a project.
Lack of Gantt charts: Basecamp does not have a feature to create Gantt chart, which is a key tool for project management and planning. This feature is available in Microsoft Planner, providing a visual representation of the project schedule.
Limited customizability: Basecamp has a fixed structure that users are required to fit their workflow into. Microsoft Planner allows more flexibility and customization, which helps companies adapt the tool to their own management style and needs.
No offline mode: Basecamp does not offer an offline mode. This can be a significant drawback, as Microsoft Planner does allow you to work offline and sync when you are back online. This is particularly useful for field work or when working in areas with poor internet connection.

Pick #11


Slack is a highly versatile and powerful team collaboration tool that serves as an alternative to Microsoft Planner. It excels in instant messaging, file sharing, and integrates with a variety of other tools to streamline and improve workflow. Unlike Microsoft Planner which mainly focuses on task and project management, Slack’s emphasis is on communication and it provides a robust platform where team members can collaborate in real-time, discuss projects, swap ideas and share updates. Notably, its ability to integrate with other project management software like Trello or Asana makes it a powerful hub for all your team’s activities.

Seamless Integration: Slack readily integrates with a wide variety of other tools and software platforms better than Microsoft Planner. This range of compatibility can simplify the process of tracking workflows and increases team efficiency.
Real-Time Communication: Slack delivers immediate communication, allowing for instant feedback and quicker decision-making. Whereas, in Microsoft Planner, the communication is not as instant and direct.
Searchable History: Slack has a deep and highly accessible searchable history feature. Users can quickly search and reference any past conversations or shared files, making it easier to locate specific project details.
Information Organization: Information in Slack can be organized by channels. This allows users to segregate conversations, files, and tasks by topic or project which may not be as straightforward in Microsoft Planner.
Extensive App Ecosystem: Slack has a much larger app ecosystem, providing the ability to expand its functionalities according to the unique needs of a user or team. This is a strength over Microsoft Planner which has a more limited extension capability.
Limited Task Management Abilities: Unlike Microsoft Planner which was specifically designed for task management, Slack is primarily a communication platform. While Slack offers integrations and add-ons for task management, these features may not be as robust and intuitive as those present in a dedicated task management tool.
Lack of In-depth Project Management Features: Microsoft Planner offers features like progress tracking, Gantt charts, and project timelines which are not inherently available in Slack. Big teams may struggle organizing big projects on Slack.
Difficulties with Files and Documents: While Slack allows for file sharing, Microsoft Planner allows for more thorough document management, with features like version control, comments, and the ability to link tasks to specific documents. This functionality is important in a project management context and is missing in Slack.
Limited Integration with Microsoft Product Suite: Slack doesn't integrate as smoothly with the Microsoft product suite as Planner, which could be a disadvantage for organizations that use Microsoft apps extensively. While there are workarounds, it's not the same seamless experience offered by Planner.
Slack's structure and method of organizing information can lead to information being difficult to find or lost altogether. On the other hand, Microsoft Planner's task cards provide an effective way of organizing and categorizing tasks and projects, making it easy to find information when needed.


Microsoft Planner is the ideal choice for teams deeply entrenched in the Microsoft ecosystem who require seamless integration with other Microsoft applications. When your project management needs revolve around simple, visually organized task management and straightforward collaboration, Planner shines. It is most effective for small to medium-sized projects where visual task tracking—using boards and cards—and basic collaboration are sufficient. The software excels in scenarios where teams prioritize ease of use, quick setup, and the ability to quickly assign tasks, set due dates, and update statuses without a steep learning curve.

On the other hand, opting for an alternative project management tool makes sense when your requirements extend beyond the capabilities of Microsoft Planner. If your projects demand detailed resource management, in-depth reporting facilities, or advanced project planning features like Gantt charts, exploring other software is advisable. These alternatives are more suitable for complex, large-scale projects that require granular control over every aspect of project planning and execution. They cater to teams looking for comprehensive project management solutions that offer a wider range of tools and customizable features to meet specific workflow needs.

Popular Questions

What are some alternatives to Microsoft Planner?

Trello,, Asana, Jira, and Wrike are some of the popular alternatives to Microsoft Planner. These tools offer a diverse range of features for project management, task tracking, team collaboration, and more.

How does Trello compare to Microsoft Planner?

Trello tends to be more user-friendly and offers a simpler, more flexible board interface compared to Microsoft Planner. However, Planner is fully integrated into the Office 365 Suite, which may make it more appealing for businesses already using Microsoft products.

Why should I consider Asana as an alternative to Microsoft Planner?

Asana provides more advanced project management capabilities such as Gantt charts, automatic updates, and custom fields. It also allows integration with other software tools like Slack, Github, and Google Drive.

How does Monday.comdiffer from Microsoft Planner?

Monday.comoffers more customizable and advanced features such as resource and project planning, time tracking, and automation. It’s also praised for its intuitive interface and visual project timelines.

What makes Jira a good alternative to Microsoft Planner?

Jira is designed specifically for software development teams, making it a good alternative for such groups. It offers detailed issue tracking, agile reporting features, and more extensive customization options. However, it may have a steeper learning curve than Microsoft Planner.

Top 10: Best Microsoft Planner Alternatives