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The 10 Best Microsoft One Note Alternatives

Discover a variety of digital note-taking platforms that offer diverse features such as easy-to-use interfaces, seamless sync across devices, advanced searching, task management, and collaborative capabilities, just like Microsoft OneNote.

Learn more about our top picks for: Microsoft One Note Alternative

An individual might seek an alternative to Microsoft’s OneNote Meeting Notes Editor for a variety of reasons. First, while the application offers robust note-taking and organizational features, it is deeply integrated with other Microsoft productivity solutions. Those who do not frequently use or do not prefer Microsoft’s ecosystem may want a different tool. Second, its user interface may be complex or overwhelming for some users, especially for those who require straightforward and minimalistic features. It may also not fit well with particular work or note-taking styles, like those that favor mind mapping or visual note-taking. Lastly, accessibility to high-end features might be determined by the platform used, and users might experience deficiencies in functionalities when switching between devices, causing challenges with flexibility and convenience. Thus, it becomes necessary to look for alternatives that better suit one’s preferences and work style.

Why would you look for Microsoft One Note Alternative alternative?

In the rapidly evolving landscape of productivity tools, users are increasingly seeking alternatives to Microsoft OneNote for various compelling reasons. One of the primary concerns is the need for greater customization and flexibility in the way information is organized and presented. Users find themselves craving a platform that can adapt more intuitively to their unique workflow and thinking patterns, rather than having to mold their process to fit into predefined structures. This pursuit of a personalized organization tool drives the quest for a software solution that can be tailored to individual preferences, enhancing efficiency and creativity.

Additionally, collaboration features play a critical role in the modern workspace, and this is where some users feel OneNote falls short. In an era where teamwork and remote work are becoming the norm, professionals are on the lookout for a tool that offers seamless, real-time collaboration features, enabling them to work together effortlessly, regardless of their physical location. The desire for a platform that can foster a more connected and dynamic collaborative environment, with advanced sharing capabilities and better integration with other tools, motivates the search for an alternative that can bridge these gaps and propel productivity to new heights.

The Best Products

Microsoft One Note Alternative: Our Recommendations

Pick #1: Our Software


ZipDo, a cloud-based application for meeting notes, takes teamwork to another level by innovating how we create, organize, and share meeting notes. Its simultaneous note-taking feature, collaborative editing capacity, and compatibility with widely used calendars and productivity tools make it an absolute essential for teams, irrespective of their size.

One key highlight of ZipDo is the real-time note-taking capability, which fosters a coherent and unified understanding of discussions during meetings – say goodbye to the old-school manual note distribution. Once the meeting wraps up, team members can conveniently modify and add more details to the notes, promptly aligning with the most recent updates.

In the realm of manageability, ZipDo outshines by offering user-friendly categorization into various channels or folders. The software’s ability to search within notes boosts productivity, providing swift access to certain information, eliminating the pain of extensive scrolling or manual searching.

ZipDo’s customized access control mechanism in note sharing guarantees secure information delivery amongst colleagues, customers, or collaborators. Its seamless incorporation with calendars permits automatic generation of collaborative notes for each meeting, bidding farewell to time-consuming manual entries.

In conclusion, ZipDo is an intuitive software providing an all-inclusive range of features destined to boost team productivity, collaboration, and ultimately, project management. Its simultaneous note-taking, cooperative editing, advanced organization, searchability, secure sharing, and hassle-free integration qualities contribute to making it a non-negotiable tool, reshaping meeting management for more efficient project completion.

Pick #2


Notion is a highly versatile, cloud-based productivity tool that offers an attractive alternative to Microsoft OneNote as a Meeting Notes Editor. Unlike OneNote, Notion brings together several productivity features into a unified workspace, wherein users can create and manage tasks, notes, calendars, and databases all in one place. It gives you the flexibility to customize your interface using blocks, allowing for a more aesthetic, personalized, and hierarchical organization of your notes. With its real-time, cross-platform collaboration feature, you can also share and co-edit your notes seamlessly. However, compared to OneNote’s seamless integration with the Microsoft suite and its powerful handwriting recognition, Notion may be more suited for those who prefer text-based notes, cleaner interfacing, and overall project or workflow management.

Integrated Workspace: Notion serves as an all-in-one workspace where you can write, plan, collaborate, and organize. It essentially merges note-taking, data management, task management, and scheduling all in one place.
Real-Time Collaboration: Notion allows multiple users to work on the same document simultaneously. This feature is beneficial during meetings as you can collaboratively take notes, assign tasks, and comments in real time.
Content Rich Notes: Notion's editor supports embedding rich media and complex data structures, including images, to-do lists, databases, and more. This makes it easier to capture detailed information in your meeting notes.
Template System: Notion supports a template system for creating your meeting notes. You can use pre-made templates or create your own, which helps to standardize meeting notes across the organization and save time.
Kanban Board Option: Notion includes an option to view tasks as a Kanban board, a system that helps visualize work at various stages of a process. This aids in tracking follow-up actions required after the meeting.,
Notion lacks real-time collaboration features. If multiple people are taking notes or editing during a meeting, changes are not immediately visible to others, which can cause confusion or duplication of effort.
The learning curve for Notion can be steep for new users. Its interface, while flexible and powerful, may not be as intuitive for users who are used to simpler note-taking tools.
Notion's search functionality may not always generate the most accurate results, making it difficult for users to quickly locate specific notes or documents from past meetings.
In Notion, To-Do lists and action items from meetings are not easily transferrable to most popular project management tools, which could create extra work for project managers who need to track task completion.
While using Notion offline is possible, it's not as seamless as with other tools. If a meeting is occurring without a stable internet connection, real-time note taking and sharing can become a challenge.

Pick #3

Google Docs

Google Docs is an online, cloud-based word processing tool that offers a viable alternative to Microsoft OneNote’s Meeting Notes Editor. Unlike OneNote, which focuses on note-taking in a freeform manner, Google Docs provides a structured, linear approach to creating and managing documents. Features include real-time collaboration and editing, commenting, version history, and syncing across multiple devices. Google Docs enables seamless sharing of documents with various access levels, making it an ideal platform for tasks like creating meeting minutes or collaborating on projects. As a part of Google Workspace, it also integrates smoothly with other Google services, enhancing productivity and convenience.

Real-Time Collaboration: Google Docs allows multiple participants to view and edit the document simultaneously. This means your meeting notes can be edited, updated, or reviewed by all participants during or after the meeting in real-time.
Seamless Integration with Google Apps: Since Google Docs is part of the Google ecosystem, it integrates seamlessly with Google Calendar. You can easily attach your notes to calendar meetings or use Google Meet directly from Google Docs for a virtual meeting.
Version History: Google Docs keeps track of all changes made to the document. This means you can revert back to an earlier version of the meeting notes at any time, a feature particularly useful in reviewing what was discussed or changed during a particular meeting.
Comments and Suggestions: Google Docs offers commenting and suggestion features, allowing the meeting participants to leave feedback or engage in discussions directly on the meeting notes without disturbing the original content.
Accessible Anywhere: Google Docs is a cloud-based platform, so meeting notes can be accessed, viewed, and edited from any location and any device with an internet connection, adding a level of convenience for remote or traveling team members.
No Dedicated Templates - Google Docs has limited template options specifically for meeting notes. Meeting-specific features such as attendee tracking, agenda setting, task assignments, and follow-ups are not inherently built-in, which may impact the effectiveness and convenience of using this tool for meeting note taking.
Lack of Integrated Scheduling - While you can link your document with Google Calendar, Google Docs itself does not contain direct scheduling capabilities which could present a challenge for planning and attending relevant meetings.
Real-Time Collaboration Limitation - While Google Docs offers real-time collaboration, the changes aren't displayed in real-time for offline users. The changes only reconcile when the offline user gets back online. This can lead to duplicate work or version discrepancies.
Minimal Audio/Video Support - Google Docs does not natively support audio or video notes. This can be a challenge if someone wanted to add a recording of the meeting directly into the notes.
Limited Functionalities Offline - While Google Docs can be accessed offline, not all features are available without an Internet connection. Apart from syncing issues when an offline user gets connected to the Internet, it might also potentially lose important notes when the document hasn't been properly synced before going offline.

Pick #4

Dropbox Paper

Dropbox Paper is a collaborative workspace that allows teams to create, review, and organize documents in real-time. Similar to OneNote, it aims to streamline team meetings by providing a platform for note-taking, task assignment, and content sharing. Its features include the ability to embed media files from Youtube, Spotify, or Google maps directly into notes for better context. The document history helps to track changes made by team members. Unlike OneNote, which thoroughly supports hierarchically structured notebooks, sections, and pages, Dropbox Paper presents a simpler, more linear approach to organization. Therefore, as an alternative to OneNote’s Meeting Notes Editor, Dropbox Paper might appeal to users who prefer less complexity in their collaborative digital workspace.

Real-Time Collaboration: As a meeting notes editor, one of the strongest features of Dropbox Paper is the ability for multiple users to edit and contribute to a document simultaneously. This real-time collaboration feature enhances team productivity and ensures that everyone is on the same page.
Seamless Integration: Dropbox Paper integrates with many other software and apps that people often use, like Google Calendar for meeting scheduling or Slack for team communication. This prevents users from needing to switch between different platforms for different tasks, simplifying the workflow.
Task Assignment and Progress Tracking: In the meeting notes, you can assign tasks to team members directly and monitor their progress. This ensures accountability and trackability, making follow-ups and project management much more effortless.
Rich-Media Support: Dropbox Paper supports the embedment of various types of content such as images, videos, and sound files. This can make the meeting notes more interactive and informative, potentially enhancing understanding and retention of material.
Ease of Organization: Dropbox Paper allows users to create folders and sub-folders to store and categorize their meeting notes. The search function also makes it easier to locate specific documents or parts of text, efficiently managing high volumes of information.
Limited Formatting Options: Unlike some other meeting notes editor alternatives, Dropbox Paper has fewer formatting options. This can make creating detailed or visually complex meeting minutes more challenging.
No Offline Access: Dropbox Paper does not offer offline access for its documents. If you are in a place without an internet connection, you'll be unable to access your meeting notes.
Lack of Integration with Non-Dropbox Services: If your organization uses non-Dropbox services like Microsoft Teams or Google Workspace, Dropbox Paper might not integrate as effectively with these environments.
No Inbuilt Task Management: Dropbox Paper lacks native task management capabilities, which can make it difficult to assign and track action items from meetings.
Minimal Version Control: Although Dropbox Paper does have some document versioning, it isn't as robust as in other platforms. It's harder to see who made changes and when, which can be problematic in meeting notes where tracking edits can be important.

Pick #5

Microsoft Word

Microsoft Word is an advanced word-processing application that forms part of Microsoft Office suite. While it’s often used for drafting documents, Microsoft Word can also be seen as an alternative to OneNote Meeting Notes Editor. Unlike OneNote, which is more suited for digital note-taking and organization, Word provides more flexibility and extensive features for formatting, editing, and designing documents. Word proves more efficient for creating polished, formal documents and reports. However, it doesn’t offer real-time collaboration or syncing capability across multiple devices as seamlessly as OneNote. Thus, while both possess unique capabilities, the choice between the two depends on users’ specific needs in content creation and collaboration.

Advanced Text Editing: Microsoft Word provides a large selection of text editing tools that enable you to customize your notes. It includes formatting styles, font types, colors, sizes, and text alignment, making your meeting notes organized and readable.
Integration with other Microsoft Office Applications: Word is designed to work seamlessly with other Microsoft applications like Excel, PowerPoint, and Outlook. This means you can easily insert charts, graphs, emails, or slides into your meeting notes without needing to switch between multiple applications.
Co-authoring and Collaboration: Word’s collaborative editing features allow multiple people to work on the document simultaneously. This is particularly useful for meeting notes as edits and inputs can be made in real-time by team members participating in the meeting.
AutoSave and Version History: Word continually autosaves your work to the cloud and maintains a version history. This way, you can easily recover your meeting notes in case of accidental deletions or unwanted changes.
Accessibility Features: Word includes several accessibility features like Read Aloud, Accessibility Checker, and text to speech, making it easier for users with accessibility requirements to engage with the meeting notes.
Lack of Real-Time Collaboration - Microsoft Word, especially the offline version, doesn't allow for real-time collaboration. This means multiple attendees can't simultaneously edit or annotate the meeting notes, which can be a disadvantage for large teams or remote teleconferencing where instant updates are necessary.
Absence of Automated Meeting Transcription - Unlike certain designated meeting note software, Microsoft Word doesn't offer automated meeting transcription. Users have to manually type or dictate notes, which could lead to gaps, errors or loss of key information during fast-paced discussions.
No Direct Integration with Meeting Platforms - Microsoft Word does not directly link to most common digital meeting platforms (like Zoom or Google Meet). As a result, the auto-generation of meeting minutes or notes, attendee list, and action items isn't seamless.
Inefficient Organization of Notes - Meeting notes in Word are typically saved as distinct documents. This can make it difficult to keep track of notes from multiple meetings, especially compared to purpose-built apps that consolidate notes in a single, searchable database.
Lack of Effective Task Management - Microsoft Word is not designed to assign tasks or monitor progress directly from the meeting notes. Other applications, designed for meeting notes, allow for the creation of tasks that can be tracked for updates, completion status, and deadlines.

Pick #6


Evernote is a robust digital note-taking application that serves as a viable alternative to Microsoft’s OneNote. It offers users a cross-platform service for drafting, organizing, and archiving notes. It also allows for the attachment of images, PDFs, voice memos, and web clippings, providing a multifaceted note-taking experience. Furthermore, Evernote’s powerful search functionality, its tagging system for easier organization and retrieval of notes, and its ability to sync across multiple devices, makes it an attractive choice for those who require a comprehensive tool for managing meeting notes, personal to-dos, and work projects.

Multidimensional Organization: Evernote's tagging and notebook systems allow for efficient and multi-layered organization. You can sort meeting notes by client, project, date, and more.
Optical Character Recognition: Evernote has a great feature of Optical Character Recognition (OCR) which can scan images or handwritten notes, making it possible to search for text within these kinds of documents.
Multimedia Support: Evernote supports the insertion of images, audio recordings, attachments, links, and more into your notes. This multi-support feature can be very beneficial during meetings where visual aids and additional resources may need to be attached.
Real-Time Collaboration: Evernote's collaboration feature allows multiple people to view and edit the same note at the same time. This can be crucial for meetings where collective input and real-time updates are necessary.
Integration with Other Software: Evernote can sync with numerous other applications including Outlook, Slack, Microsoft Teams, and Google Drive. This means you can set reminders, delegate tasks, and share documents directly from Evernote, making it more than just a notes editor.
Limited Formatting Options: Unlike some other note-taking tools, Evernote doesn't provide an extensive range of formatting options. This can make it less adaptable to different types of meeting notes, potentially compromising the way users track and organize their information.
Inadequate Collaboration Features: As a Meeting Notes Editor, collaboration is key. But Evernote's share and collaborate feature could be more robust. The ability to simultaneous editing is not available, and the sync is not real-time, which might create confusion in a fast-paced meeting.
No In-built Time Tracking: One of the specific needs for meeting notes could be time tracking - for agenda items or discussions. Evernote does not have any in-built time tracking or stopwatch feature, forcing you to use an external tool or manually track time.
Absence of Meeting-Specific Templates: Evernote does offer templates, but it doesn't have many that are custom-designed for different types of meetings (sales, project updates, brainstorming sessions etc). Customization of note-taking for different meeting scenarios therefore becomes difficult.
Nonintuitive Navigation: The interface for browsing and navigating through different notes and notebooks in Evernote isn't the most user-friendly. It could become cumbersome if you're using it extensively for meeting notes and need to refer back to different points or meetings quickly.

Pick #7

Apple Notes

iCloud Notes is a digital note-taking platform developed by Apple that serves as a valuable alternative to Microsoft’s OneNote. Much like OneNote, iCloud Notes enables you to create, synchronize, and manage your notes across all Apple devices. Comparatively, it provides a simplistic and user-friendly interface that aligns with Apple’s design ethos. iCloud Notes facilitates seamless collaboration with other Apple users, the inclusion of maps, web links, and a checklist feature. However, its functionality may be considered limited when compared to OneNote’s extensive features like drawing tools, clipper and more comprehensive cross-platform compatibility. Ultimately, iCloud Notes is a robust and streamlined digital note-taking tool for Apple users looking for an alternative to Microsoft OneNote.

Seamless Integration with Apple Ecosystem: Since iCloud Notes, is an Apple product, it offers seamless integration with other Apple tools and apps making it easier to access, create and edit notes across devices.
Real-Time Syncing and Sharing: iCloud Notes allow for real-time syncing, meaning changes made to notes on one device are immediately reflected on other devices. Additionally, notes can be shared with other iCloud users, enhancing collaboration.
Multimedia Support: One key advantage is the ability to add and view multimedia elements such as photos, drawings, map locations, web links, or even document scans alongside your text-based notes.
Organization and Searchability: iCloud Notes offers easy organization with folders and subfolders, as well as an effective search feature making locating specific notes quick and easy.
Support for Checklists and Tables: iCloud Notes allows users to create checklists and tables within their notes which is particularly useful for action items or detailed meeting notes requiring structured information.
Limited Formatting Options: Unlike dedicated note-taking apps, iCloud Notes has limited options for formatting. This makes it less suited for writing detailed meeting notes that require different heading styles, bullet points, or other formatting options to organize information efficiently.
No Collaboration Features: iCloud Notes does not come with advanced collaboration features, making it difficult to share and edit notes in real-time with team members during a meeting. This gives it a disadvantage over other note-taking apps that are built for team collaboration.
No Cross-Platform Accessibility: iCloud Notes works best within the Apple ecosystem and accessibility on non-Apple platforms is not as seamless. This could be an issue in a mixed device environment.
Lack of Integration with Other Tools: In a corporate meeting setting, integration with other business tools, like Calendar, Task Management, or CRM systems, can be important for executing actions from the meeting notes. iCloud Notes lacks these integration features.
Fewer Organizational Features: iCloud Notes lacks some of the advanced organization features found in other tools, like tagging, color-coding, or categorizing notes. This can make it harder to locate specific notes easily.

Pick #8

Coda is an innovative platform that amalgamates the functions of traditional word-processing, spreadsheet, and database tools to create a collaborative workspace where users can manage various projects. As an alternative to Microsoft’s OneNote Meeting Notes Editor, offers interactive tables, toggles, buttons, and other dynamic components that can be customized to serve various project needs. The platform facilitates real-time collaboration, allowing multiple users to work on the same document simultaneously. It also offers a host of project management templates, making it an efficient and flexible tool that can adapt to different user needs, therefore presenting a robust alternative to Microsoft’s OneNote. provides all-in-one document functionality. Unlike simply using a meeting note editor, can integrate notes, spreadsheets and databases all in one canvas, providing more organized and efficient documents.
It also provides robust collaboration features. Employees can work on the same document simultaneously, see real-time updates and give specific and direct feedback. This eliminates the need to send different versions of documents and improves communication using visual cues. offers templates for various purposes including meeting notes, making it easier for users to start documenting without starting from scratch. These templates can also be tailored to suit the specific needs of an organization.
The platform has a 'Pack' feature that connects your documents to the apps used daily, like Gmail, Slack, Google Calendar and others. Thus, workflow can be centered and automated from your meeting notes instead of having to switch between apps. grants users conditional formatting capabilities. This allows for important information or key points to be highlighted, ensuring key takeaways from meetings are easily identifiable. lacks real-time collaboration features. Unlike some other editors, it does not support real-time co-editing. This could be a significant issue during a meeting when many people may need to make adjustments or add to the notes simultaneously.
The interface can be complex and overwhelming for new users who are used to more simple note-taking applications. This could lead to a longer adjustment period and make it less accessible for some team members.
Limited templates for meeting notes. While some platforms provide a range of prebuilt templates to help users structure their meeting notes,'s offering is rather basic. does not natively integrate with all calendar applications. This may create extra steps when scheduling or attaching notes to a specific meeting event, especially in an organization that uses a variety of different scheduling tools.
Performance issues can occur, especially when the documents are large or contain a significant amount of embedded content. This could slow down note-taking during meetings and potentially cause disruptions.

Pick #9


Quip is a collaborative productivity software suite for mobile and the web, developed by Salesforce. As an alternative to Microsoft OneNote’s Meeting Notes Editor, Quip allows users to create, discuss, and organize their work all in one place. It offers an interactive, real-time shared document and spreadsheet system with integrated chat functionality. Given its ability to facilitate collaborative editing and commenting on documents, Quip enables seamless team collaboration – effectively merging notes, tasks, and chat, thereby reducing internal emails and meetings. It also integrates with Salesforce, allowing users to bring live Salesforce data into Quip documents to inform insights and decision-making.

Real-Time Collaboration: Quip allows people to collaborate on a document simultaneously, making it an ideal tool for taking and sharing notes in real-time during meetings. This means that multiple people can contribute to the same set of notes at the same time, decreasing the chance for miscommunication.
Integration with Other Platforms: Quip can seamlessly integrate with other software such as Salesforce. This allows users to link directly to related CRM records and other relevant data inside the meeting notes, leading to more context rich discussions.
Commenting and Conversation Threads: Within the document you can create conversation threads. This offers the possibility to give feedback, ask questions, or hold mini discussions without disrupting the main content of the note.
Task Assignment and Progress Tracking: Quip offers the functionality to assign tasks and track their progress directly from within the meeting notes. This makes it an effective tool for ensuring follow-ups and action items from the meeting are clearly communicated and completed.
Accessibility: Since Quip is cloud-based, your meeting notes can be accessed and edited from anywhere, anytime, and on any device. This provides flexibility and convenience for teams located in different geographical locations or members working remotely.
Limited text formatting options - Quip lacks robust formatting options, which can lead to plain and unappealing meeting notes. You may not be able to structure or emphasize points as you’d like.
Minimal integration with video conferencing - Quip doesn’t natively integrate with many video conferencing tools like Zoom or Skype. This means that you cannot create or update meeting notes in real-time within those applications, potentially disrupting the workflow.
Weak offline capabilities - In situations where users do not have an internet connection, the functionality of Quip is significantly reduced. This can be a hindrance for users needing to add notes to a meeting while offline.
No built-in task management feature - Unlike alternatives, Quip does not have a built-in task management system. This makes it less effective for noting action items during a meeting and assigning them to relevant attendees.
Difficulty in navigating or searching through large documents - Quip can become slow and difficult to navigate as the size of the document increases. This may cause challenges when trying to review large meeting minutes or when multiple meetings are documented in one place.

Pick #10

Zoho Docs

Zoho Docs is a comprehensive online document management system used for creating, storing, sharing, and collaborating on documents of nearly all formats. It’s considered an alternative to Microsoft OneNote’s Meeting Notes Editor due to its rich feature set that includes word processing, spreadsheets, presentations, and file sharing capabilities. Zoho Docs offers real-time collaboration features, allowing multiple team members to work on a document simultaneously, similar to the collaboration features in OneNote. Additionally, it features an intuitive, user-friendly interface and robust security measures, making it a viable alternative for those seeking a different option for their document management and collaboration needs.

Collaboration in Real-Time: Zoho Docs allows multiple users to work on a document simultaneously. This is particularly beneficial in a meeting scenario where edits can be made in real-time by all meeting participants.
Integration with other Zoho Products: When using Zoho Docs as a Meeting Notes editor, it can be seamlessly integrated with other Zoho applications like Zoho CRM or Zoho Projects, enhancing productivity and simplifying workflow.
Advanced Editing Tools: Zoho Docs offers a robust set of formatting and editing tools. Users can add comments, track changes, and review a version history, making it a very effective tool for creating and fine-tuning meeting notes.
Auto- Sync: Zoho Docs sync changes to all devices in real-time. So, if you switch devices or share notes with someone else, they'll have the most recent version. This is crucial to ensure everyone is on the same page post-meeting.
Built-in Chat Feature: Zoho Docs has a chat feature embedded within the document being worked on. This leads to faster clarification and quicker resolution of conflicts or misunderstandings during note-taking of meetings.
Limited Formatting Options - As a Meeting Notes Editor Alternative, Zoho Docs might not fully meet users' expectations when it comes to text formatting and customization. Some popular tools like Word offer numerous formatting options, whereas Zoho Docs is comparatively limited.
No Native Offline Mode - Although Zoho Docs offers an offline mode, it's not native and needs to be manually activated. This could pose challenges if an instant switch to offline work is needed during meetings.
Complexity in Sharing Notes - With Zoho Docs, sharing notes directly with specific team members can be a little complex than with other Meeting Notes editors. This could lead to inefficiency and time waste if quick note sharing is necessary during or after meetings.
Lack of Audio/Video note-taking - In a meeting, being able to take notes in a non-text format such as audio or video can be beneficial. Zoho Docs doesn't support this, limiting its functionality as a comprehensive Meeting Note Editor.
Absence of Real-time Collaboration - While Zoho Docs does support collaboration, it's not as efficient and real-time as some other services. This can limit its effectiveness in a meeting scenario where multiple attendees need to collaborate on the same document simultaneously.

Pick #11


Atlassian Confluence is a powerful collaborative tool that is often used as an alternative to the Microsoft OneNote meeting note editor. It is a sophisticated platform that enables teams to create, share, and collaborate on projects in one place. Confluence helps to streamline the note-taking process during meetings, allowing users to create agendas, write detailed notes, and assign tasks for follow up, all in real-time. Compared to OneNote, Confluence provides more comprehensive project and team management features, including advanced document organization, collaborative editing, and seamless integration with other Atlassian products, making it well-suited for larger teams and more complex projects.

Advanced integration capabilities - As an integral part of the Atlassian product suite, Confluence integrates impeccably with tools like Jira, Trello, Bitbucket, etc. This allows users to create and organize meeting notes and seamlessly track their related tasks, issues or code repositories.
Rich content creation and collaboration - Confluence offers rich text editor which allows for dynamic content creation. Users can embed images, videos, links and code snippets in their meeting notes, and co-edit content in real-time to maximize collaboration.
Powerful template library - Confluence comes with a wide range of built-in templates for different team applications including meeting notes. This allows for consistency and efficiency when documenting meeting agendas, decisions, action items, etc.
Comprehensive page versioning and history - Every edit or update in Confluence is automatically tracked, allowing users to look back at earlier versions of their meeting notes. This ensures full traceability and transparency of changes made over time.
Centralization and searchability of content - Confluence functions as a centralized workspace where all meeting notes can be sorted, organized and easily retrieved. This greatly enhances content discoverability and saves time in information retrieval.
Limited formatting options: Confluence offers only basic formatting tools which can make the production of more complex or aesthetically pleasing meeting notes difficult in comparison to dedicated note-taking alternatives.
Steeper learning curve: While Confluence is a robust tool for team collaboration and project management, it's structured in a way that might not be intuitive for users just looking for a simple meeting notes tool.
Lacks real-time collaboration: Confluence doesn't support real-time collaboration/editing like Google Docs or other note taking tools. This means users can’t see edits as they are being made by other team members.
Absence of a built-in speech-to-text feature: Many modern meeting notes editors have the feature of transcribing voice into text which is missing in Confluence. This may cause inconvenience when wanting to transcribe verbal notes to text.
Lack of mobile optimization: Unlike some alternatives, Confluence's mobile application is not as user-friendly, which can make the viewing and editing meeting notes on the go challenging.


Microsoft OneNote shines as the go-to software for users in need of a comprehensive digital notebook. It stands unparalleled for those who want to merge notes, drawings, audio commentaries, and clips from the web into a single, easily navigable repository. Ideal for students, professionals, and anyone aiming to consolidate extensive research or project materials, OneNote’s seamless integration with the Microsoft Office suite enhances its appeal. Its utility is most evident when the task at hand calls for intricate organization, collaborative work, or access across multiple devices, making it a powerhouse for syncing content and ensuring that your information is accessible anywhere, anytime.

However, when the requirements pivot towards simplicity and minimalistic note-taking, an alternative software might be a preferable choice. For individuals or tasks that demand straightforward text-based note-keeping without the need for elaborate formatting or the integration of multimedia elements, opting for a leaner, more focused application could enhance productivity. These alternatives become particularly attractive when the primary need is quick access, ease of use, and less complexity in functionality. They cater perfectly to those who value speed and efficiency over comprehensive features, making them an ideal choice for rapid note-taking, simple to-do lists, or when working within ecosystems outside of the Microsoft suite.

Top 10: Best Microsoft One Note Alternative