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The 10 Best Meeting Tools

The 10 best meeting tools offer efficient scheduling, seamless communication, collaborative features, easy-to-use interfaces, integration with other platforms, robust security, good performance, reliable customer support, customizable settings, and compatibility with various devices.

Meeting tools are crucial for fostering effective communication, particularly in a remote working environment. They facilitate not only audio-visual communication but also provide features like screen sharing, whiteboarding, document sharing, and collaborative editing which enhance the overall productivity and engagement during meetings. These tools also come with scheduling features and recording capabilities that help keep track of the discussions. Consequently, they save time, reduce travel costs, and enable seamless collaboration across different geographies and time zones. Therefore, investing in a good meeting tool is essential for anyone aiming to streamline their virtual interactions, enhance team collaboration, and optimize overall business operations.

Meeting Tools: Key Features

Key features of meeting tools are designed to streamline communication, enhance collaboration, and ensure meetings are productive and efficient. One fundamental feature is video conferencing, which allows participants to engage in face-to-face conversations from anywhere in the world, breaking down geographical barriers. This is coupled with screen sharing capabilities, enabling presenters to share their screens with attendees for more interactive and engaging presentations. Another critical feature is real-time messaging, which facilitates instant communication and allows for seamless collaboration among team members during meetings.

Additionally, scheduling and calendar integration play a crucial role in managing and organizing meetings effectively. This feature helps in setting up meetings, sending invitations, and ensuring that all participants are aware of the meeting details well in advance. Recording and transcription services are also essential, providing participants with the ability to review meetings at their convenience and ensuring that key information is not lost. Moreover, meeting tools often include interactive elements such as polls, Q&A sessions, and virtual hand-raising to foster participation and keep attendees engaged. These features combined make meeting tools invaluable for businesses looking to enhance their communication and collaboration efforts.

The Best Products

Meeting Tools: Our Recommendations

Pick #1: Our Software


ZipDo, the innovative cloud-based meeting assistant, is redefining teamwork by completely reimagining how meeting notes are captured, sorted, and distributed. Its real-time transcription, communal editing capabilities, and seamless integration with commonly used calendars and productivity software make it an absolute must-have for groups of all dimensions.

ZipDo’s real-time transcription feature is a key highlight, it makes certain that everyone involved in the meetings is up-to-speed, therefore circumventing the need for distributing physical notes. Once the meeting concludes, team members are able to easily adjust and expand the notes to ensure the details are current.

When it comes to file organization, ZipDo is the optimal choice. It allows for smooth classification of notes into channels or directories. The search-friendly nature of the notes promotes efficiency by providing swift access to specific details, thus avoiding time-consuming scrolling or manual searches.

Using comprehensive access management, ZipDo’s note dissemination protocol ensures secure sharing of data with teammates, customers, and collaborators. Calendar integrations automate the generation of shared notes for each gathering, doing away with the need for manual input.

In short, ZipDo is a user-oriented tool that boasts extensive features aimed at boosting team productivity, fostering collaboration, and managing projects effectively. Its real-time transcription, communal edit features, organization of files, searchability, sharing capabilities, and integrations prove to be invaluable, simplifying meeting organization and fostering efficient project advancement.

Pick #2 is a state-of-the-art meeting tool designed to streamline and optimize meetings, enhancing productivity and efficiency. This cutting-edge software facilitates superior meeting management by helping users to set clear agendas, track action items, and generate actionable insights through its intuitive user interface. It’s known for promoting effective collaboration, allowing participants to share ideas, provide feedback, and foster alignment within the team. By ensuring seamless integration with popular tools like Google Calendar, Slack, and Zapier, simplifies workflow and bridges the gap between meetings and tasks, making it a perfect choice for improving team performance.

Benefit 1:Streamlines meeting processes - comes with meeting management features that allow users to schedule, track, and follow-up on meetings more efficiently. It helps in avoiding repetitive and unproductive meetings and ensures every meeting is purposeful.
Promotes collaborative agenda setting - allows all meeting participants to contribute to the agenda ahead of time. This ensures all attendees are informed, prepared, and aligned before the meeting starts.
Facilitates better note-taking - allows users to take notes directly within the application, share insights with the team, and assign actionable tasks. It also provides templates to help guide note-taking and facilitate follow-ups.
Enhances action item tracking - This tool ensures that tasks derivable from meetings aren't forgotten or lost. It provides a space where meeting action items can be assigned, tracked, and ticked off once done, ensuring effective task management.
Integrates with other tools - seamlessly integrates with a wide range of other tools like Zoom, Google Calendar, Slack, and Microsoft Teams that your team might already be using for their tasks, leading to improved productivity and streamlined operations.
Limited Integrations: While does provide integrations with some tools, it may not support all other productivity, communication, or HR tools that a team might be using. This lack of compatibility can result in less efficient workflows and may disrupt existing business processes.
No Standalone Mobile App: Currently does not have a standalone mobile application. This can be a barrier for those who prefer to check their meetings or agendas on the go. The absence of a mobile app can limit the accessibility and usability of the tool.
Lack of Advanced Features: has a user-friendly interface with basic meeting features, however, it lacks some advanced features like real-time transcription services, automated translations, or in-depth analytics which other meeting tools or platforms might offer.
Limited Customization: offers limited customization, which means that it may not be adaptable to unique team needs or specific business workflows. Businesses with unique or advanced needs may find it difficult to adjust their workflows to fit within the framework provided by
No Offline Mode: lacks an offline mode, that means when you have no internet connection, you can not access your notes, agendas or action items. This could be problematic for those who travel often, have unreliable internet connections, or work in environments where consistent online access isn't possible.

Pick #3 is an innovative and intelligent meeting management software, designed to automate and optimize several aspects of a meeting process. It encompasses end-to-end meeting lifecycle management, from scheduling, preparing agendas and meeting content, inviting and reminding participants, to documenting minutes, assigning tasks, and tracking meeting outcomes. It uses AI for real-time transcriptions, sharing business insights, automating tasks, and analytics. integrates with external apps and tools, ensuring seamless workflows, improved collaboration and productivity, effective decision making, and higher engagement among team members.

Intelligent Project Mapping - automatically maps out all your projects, meetings, and tasks in a single view, improving visibility and organization.
AI-Assisted Transcription - The platform can offer automated and accurate meeting transcriptions, helping you keep track of important discussions without having to manually note it down.
Meeting Minutes Management - allows for easy creation, editing, approval, and sharing of meeting minutes. This ensures everyone is kept up to date and accountability is upheld.
Follow-up Task Assignment - The tool provides an effective way to assign and manage follow-up tasks. This promotes accountability and improves productivity as all tasks are organized in one centralized platform.
Integration Capabilities - can be integrated with various other tools and platforms such as calendar facilities, cloud storage services, and CRM apps. As such, it offers a more streamlined workflow, eliminating the need to switch between different apps.
Limited integration: Although integrates with different tools such as Google Calendar, Office365, etc., the list of integration tools is not as extensive as other competitors. This can result in data silos and makes it challenging if the team uses uncommon software.
Limited customization: The platform does not allow for a high level of customization. Most aspects of the tool are standardized, so it may lack the flexibility and adaptability that some businesses desire.
Moderation Challenges: If a meeting is unattended then it is harder to control and regulate the flow of conversation, the assignment of tasks, and the documentation of minutes.
No video conferencing: It doesn't have an in-built video calling feature. It means you may have to use another app for video conferences. This can make using it a bit inconvenient, as you might have to switch apps in the middle of a meeting.
Steep Learning Curve: The user interface and usability of, especially for non-technical users, can have quite a steep learning curve. Training and support materials are available, but it can still be intimidating and discouraging for some users.

Pick #4

Hypercontext is a meeting tool and agenda software designed to streamline and enhance the efficiency of professional collaboration. It allows team members and managers to set up meeting agendas, include discussion points, assign tasks, share progress, give updates, and offer feedback in one central location. Its integrability with various platforms like Slack, Google Hangouts, and Microsoft Teams means meetings can occur seamlessly across different mediums. Therefore, provides a comprehensive solution for teams to manage their meetings and maintain productivity, fostering improved communication, transparency, and accountability within the workplace.

Integrated Agenda Creation: Hypercontext allows you to set, manage, and share agendas collaboratively for team meetings. This ensures that topics of discussion are clear and concise, covering all necessary areas prior to the meeting.
Seamless Integration with Other Tools: Hypercontext provides easy integration with commonly used tools such as Google Calendar, Microsoft Teams and Slack. This enables teams to stay within their existing workflow, making meetings easy to schedule and coordinate.
One-on-One Meeting Management: Hypercontext is designed to support one-on-one meetings between employees and managers, including performance reviews. This feature supports focused communication and streamlined feedback processes.
Shared Goals and Metrics: Hypercontext offers a feature to track shared goals and objectives, helping the team to keep sight of the end-goals. This enables a unified direction for all team members, improving efficiency.
Role Clarification and Assignment: Through its feature of assigning roles and responsibilities, Hypercontext ensures that every team member is aware of their duties and tasks before, during, and after the meeting. This provides clarity and increases accountability within the team.
Limited Integration: Although does offer integration with tools such as Google Meet, Slack, and Microsoft Teams, its compatibility with other professional software is limited. Those who utilize other software may find it difficult to smoothly incorporate Hypercontext into their routine.
Over-Simplification: simplifies the agenda setting process to a point where nuances or complexities of a meeting may be overlooked. While this tool can be useful for straightforward meetings, more complex ones may require a more robust platform.
Lack of Advanced Features: Unlike some other meeting tools, lacks advanced features like recording, transcribing, or automated minutes of meetings.
Collaboration Limitations: Although Hypercontext is effective for tracking individual tasks and goals, it doesn't offer advanced project management features that allow for extensive collaboration, such as Gantt charts or task dependencies.
Rigid Structure: falls short in providing flexibility for varied meeting structures. It is not suited for other popular meeting methods such as brainstorms or workshops where a less orthodox or linear structure may be used. The software mainly supports a specific type of meeting structure which might not suit all types of teams or discussions.

Pick #5

Lucid Meetings is a comprehensive digital meeting tool that facilitates effective business communication and collaboration. It’s designed to support all aspects of meeting management, including scheduling, facilitating, documentation, and follow-ups. Lucid Meetings incorporates robust features such as integrated meeting templates, guided procedures, interactive agendas, collaborative note-taking, task assignment, real-time voting, and seamless integration with a myriad of digital platforms. The system provides an organized, consistent and interactive platform, enabling organizations to conduct and manage efficient, productive, and transparent meetings virtually or in-person.

Advanced Meeting Structures: LucidMeetings provides users with a wide range of templates for different types of meetings such as board meetings, retrospectives, or project kickoffs. This ensures a well-structured and efficient meeting process.
Comprehensive Agenda Creation: LucidMeetings excels in providing in-depth agenda creation tools, making it easier to itemize discussion points, assign them to meeting participants, and specify how much time should be devoted to each item.
Real-time Note Taking and Sharing: Participants can take shared notes and minutes in real time, allowing all team members to stay up-to-date with what's being discussed or decided, even if they couldn't attend the meeting.
Integrated Communication Tools: The platform integrates well with other communication tools like Skype, GoToMeeting, and WebEx, making it a flexible solution for teams that may already have existing communication channels.
Action Item Tracking: Post-meeting, LucidMeetings helps users track action items. It not only records these tasks but also assigns them to team members, sets due dates, and even sends reminders, making follow-ups more effective. has a steep learning curve. The platform features many complex and multifaceted tools which may not be user-friendly for people who are new to the software.'s interface can be quite crowded, with too much information presented all at once. This can often lead to confusion and difficulty in navigation.
It does not possess a robust mobile app. The experience on mobile devices is not at par with the web platform which discourages use on-the-go.
The software lacks advanced features such as AI-driven insights or predictive analytics that some of its competitors offer.
Users have reported experiencing technical glitches and bugs with, which can disrupt meetings and slow down productivity.

Pick #6

Beenote is a comprehensive meeting management tool designed to assist companies in organizing, conducting, and tracking their meetings efficiently. It offers a host of features including scheduling, automated minute generation, task tracking, team collaboration, and agenda setting. The platform ensures that every meeting is structured and purposeful, resulting in effective communication and improved productivity. Its intuitive user interface and integrations with other calendars and office tools make it a convenient choice for businesses seeking to streamline their meeting procedures.

Comprehensive Meeting Management: provides a centralized platform for planning, organizing, executing, and following up meetings, which promotes efficiency and saves time.
Agenda Preparation: The tool allows for easy preparation and distribution of meeting agendas. Users can set goals, add topics, assign tasks, and establish timing for every point in a clear and concise manner.
Transcript Generation: has an audio-to-text feature that creates transcripts of your meetings, ensuring that no important information is lost, and providing documentation that can be referred back to.
Task Tracking: not only allows for the delegation of tasks but also for the follow-up and tracking of those tasks. This aids in ensuring accountability and follow-through.
Integration Capabilities: can be integrated with other commonly used tools like Google Calendar, Office 365, and Outlook. This allows users to sync their calendars, receive notifications of upcoming meetings, and stay organized.
Lack of Real-time Collaboration: does not necessarily offer real-time collaboration, which means that changes or updates made aren't instantly reflected on every participant's device.
Absence of Video Conferencing Feature: does not come with integrated video conferencing capabilities. The users may need to use other platforms for video communication, which could lead to complications.
Limited Customizability: provides limited customizability in terms of user interface, which might not fit the needs of companies looking to match the platform with their branding and styling.
Limited File Sharing: As primarily focuses on meeting agenda preparation and minutes, it does not support comprehensive file sharing options. This limits the seamless integration and understanding of the content discussed during meetings.
No Native App for Mobile Devices: does not offer a dedicated mobile app for iOS or Android devices, which might limit the accessibility for users who prefer or need to use such devices for their meetings.

Pick #7

MeetingBooster is a cloud-based meeting management platform designed to streamline the meeting process and make it more productive. As a meeting tool, it allows users to create professional agendas, assign pre-meeting tasks, automate minute taking, and track action items. It also provides the option to share and archive meeting minutes, ensuring attendees can access key details, conclusions, and due follow-ups after the meeting. It optimizes meeting procedures, promotes accountability among team members, and enhances decision-making capabilities, making it a valuable tool for effective collaboration and communication in businesses and organizations.

Enhanced Meeting Organization - MeetingBooster includes the ability to create structured agendas in a simplified manner. This fosters efficiency and effectiveness in preparing for meetings.Task Management - It offers a comprehensive follow-up tool that tracks and assigns tasks derived from meetings. This eliminates the chances of tasks getting forgotten and enhances task completion rate.Professional Meeting Minutes: MeetingBooster allows users to record detailed minutes in real-time right within the meeting agenda. This relieves participants from having to recall details and guarantees that information discussed in the meeting is thoroughly documented.Extensive Reporting Capabilities: It provides business intelligence level data reporting which can be valuable in strategic decision making. Dashboards and reports can be personalized according to organizational needs.Integration with MS Outlook: MeetingBooster integrates efficiently with Microsoft Outlook, acting as an extension of your familiar workspace, and is comfortable for employees to adopt, reducing resistance to new software.
Limited Integration: MeetingBooster does not integrate with a wide range of other productivity or project management applications, which may impede workflow.Complexity: The interface has been reported as not being very user-friendly, with a steep learning curve for new users, which could slow down productivity.Customization Limitations: MeetingBooster lacks extensive customization options, meaning it may not adapt well to specific company needs or preferences.Not for Large Teams: The platform does not well cater to larger groups or organizations, as it becomes less effective and more confusing with a large number of users.Limited Multimedia Support: MeetingBooster does not support the integration of multimedia materials, such as videos or complex graphics, in its meeting agendas and minutes.

Pick #8

MeetingKing is a comprehensive meeting management tool that provides a platform for businesses and individuals to effectively manage, organize, and document their meetings. It thrives on a user-friendly interface that facilitates scheduling meetings, preparing agendas, assigning tasks, and documenting meeting minutes. The platform integrates with popular calendars and provides email notifications to keep everyone on track. With features like task management and progress tracking, ensures efficient workflow post-meeting, helping teams stay organized, accountable, and productive. It’s a clear solution to streamlining communication, enhancing collaboration, and increasing overall meeting efficiency.

Centralized Information Management: provides one central place for meeting agendas, minutes, and tasks. This helps in keeping everything organized and reducing the chance for information loss.
Effective Task Assignment: enables users to assign tasks during the meeting with due dates and reminders, which are automatically added to the task owner’s task list. This feature enhances project management and accountability within the team.
Intelligent Minutes Functionality: It provides a structured approach to creating and viewing meeting minutes. can easily turn your discussions into a set of minutes, helping to assure that decisions and important points aren’t forgotten or lost.
Easy Follow-Up on Previous Meetings: offers an easy way to review previous meeting notes, decisions, and assigned tasks before starting new meetings. This helps everyone to be prepared and up to date before the meeting starts.
Integration with Online Calendars: It provides automatic integration with popular online calendars like Google Calendar, iCal, and Outlook. Invitations are sent directly from, and your meetings get automatically added to everyone’s calendar.
MeetingKing lacks advanced facilitation tools. Compared to other meeting software that provides smart moderation features, MeetingKing doesn't provide tools for task delegation during the meeting, meaning users have to manually manage participation and discussion.
MeetingKing does not offer video conferencing in their tool. Nowadays, most meeting tools offer integrated audio and video conferencing, but MeetingKing still requires another software or platform for this crucial feature, which can be inconvenient.
The interface of MeetingKing can be a little bit outdated compared to its competitors. This can lead to a less intuitive experience for some users, especially those who are used to modern style interfaces.
It lacks integration with other productivity tools. In the current environment, it's essential to have a tool that can seamlessly integrate with other apps like Google Calendar, Slack, Trello, etc. Lacking this feature can make it less efficient for users.
MeetingKing's customization options are limited. This can be a setback for those who want to personalize their workspace according to their preferences, which can lead to less optimal use of the platform.

Pick #9

Magic Minutes is an innovative online meeting tool designed to help businesses streamline communication processes and enhance productivity. It assists in setting up meetings, creating and sharing agendas, tracking actions, and documenting minutes efficiently. The platform also enables users to automatically schedule tasks, set deadlines, and send reminders to ensure all meeting related tasks are completed in a timely manner. Furthermore, can be remotely accessed from any device, fostering collaboration and promoting transparency and effectiveness in team meetings.

Integrated Action List: allows for meetings to include an integrated action list. Actions are directly linked to the meeting records enabling tasks to be tracked and updated. This precisely eliminates the need for manual follow-ups and improves productivity.
Automatic Minutes Generation: A key feature of is the automatic generation of minutes after a meeting. Attendees can see the decisions made, actions to carry out and the due dates, which ensures everyone is on the same page post-meeting.
Real-Time Collaboration: It provides a platform where users can collaborate on the same document in real-time. This can be extremely useful for managing projects or discussing tasks where multiple inputs may be required simultaneously.
Cloud-Based Access: All information is stored securely in the cloud giving the ability to access data from any device, anywhere. This flexibility is especially beneficial for remote teams or companies with multiple locations.
Improved Meeting Governance: It adds a structure to your meeting and keeps everyone focused on the agenda. It allows to predefine the meeting agenda that discourages irrelevant discourse and helps in efficient time management.
Limited Integration: may not provide seamless integration with other productivity tools already in use, preventing unified access to resources and impeding workflow.
Interface: The interface may be complicated for first-time users or those not technically inclined, leading to difficulties in navigation and use of features.
Functionality: The scope of functionality may be limited compared to other software. Some users may find the tool lacks advanced features that other meeting tools offer.
Attendee Management: The attendee management features may not be as robust or seamless as in other platforms. This could make handling large meetings more difficult.
Customer Support: There could be potential issues with customer support response time or the quality of help provided, which could lead to longer resolution times for technical issues.

Pick #10 is a smart and innovative meeting tool specifically designed to optimize team collaborations by applying artificial intelligence technologies. It provides a suite of features that includes scheduling, task assignments, video conferencing, real-time transcription, and action item tracking. The AI technology allows to analyze the content of the meetings, generating insightful summaries, and highlighting key discussions. It also offers the option to integrate with other productivity tools, making it a comprehensive solution for enhancing productivity in group interactions and facilitating effective communication in virtual workspaces.

Robust AI Assistance - has a powerful Artificial Intelligence system that anticipates user needs during meetings. It handles scheduling, provides real-time transcriptions, action items, and meeting summaries.
Seamless Integrations - integrates with multiple apps like Google Calendar and Microsoft Outlook. This makes it easy to use within an existing software ecosystem, improving workflow and coordination during meetings.
Efficient Meeting Record Keeping - doesn't just provide real-time transcription, it also categorizes the information for easy accessibility. It helps in creating systematic and easily searchable meeting minutes, streamlining the process of information retrieval.
Enhanced Productivity - assists with task assignment and follow-ups, ensuring that each team member knows their responsibilities. This ultimately reduces the risk of dropped tasks and enhances the productivity of the team.
Smart Recommendation System - provides smart suggestions based on the meeting summaries, analytics and reminders. It helps in identifying potential bottlenecks, improving efficiency and effectiveness in decision making.
Limited Integrations: may not integrate smoothly with all third-party calendaring applications which could result in scheduling conflicts or missed appointments.
Lack of Features Specific to Meetings: Compared to dedicated platforms,, primarily a sales engagement platform, doesn't have specific features that are tailored to conducting and managing meetings, such as breakout rooms or whiteboard tools.
Limited Video Conferencing Capabilities: does not natively support video conferencing features, this limits face-to-face interactions that have become a crucial part of remote work and collaborations.
No Real-Time Collaboration Tools: Unlike meeting tools that offer direct messaging or document collaboration during meetings, doesn't provide these immediate, real-time collaboration capabilities.
Limited Meeting Analytics: Meeting tools often come with built-in analytics that provide insights into meeting attendance, duration, and engagement. doesn’t offer these dedicated meeting analytics which can be a downside for business efficiency and productivity evaluation.

Buying Criteria

Choosing the right meeting tools requires a strategic approach that aligns with your organization’s goals and the specific needs of your team. Start by assessing the type of meetings you conduct most frequently and the common challenges you face during these sessions. Whether it’s engaging remote participants, facilitating brainstorming sessions, or sharing large files, understanding these requirements will guide you towards tools that offer the appropriate features. Also, consider scalability and ease of integration with existing platforms your team uses to ensure seamless collaboration and adoption across the board.

Furthermore, pay close attention to user experience and accessibility when selecting meeting tools. A tool may have a comprehensive set of features but if it’s not user-friendly or easily accessible across devices and platforms, its utility diminishes. Take advantage of trial periods to test usability and gather feedback from your team members, who will be the primary users. Security should also be a top priority, especially for confidential business discussions, so ensure the tool adheres to industry-leading security standards to protect your organization’s information.


Investing in meeting tools makes sense when an organization finds itself frequently coordinating with remote teams, clients, or stakeholders. This scenario usually involves participants from different time zones, necessitating a streamlined, efficient way to schedule, conduct, and document meetings. Moreover, when the agenda includes collaborative tasks such as real-time document editing, brainstorming, or project planning, the advanced features of meeting tools can significantly enhance productivity and engagement. These investments can also lead to considerable savings over time by reducing the need for physical office space and travel expenses, ultimately optimizing operational efficiency and fostering a more flexible work environment.

On the other hand, it may not make sense to invest in meeting tools for organizations that primarily operate within a localized, co-located setting where team members can easily convene in person. In such cases, the cost of subscription fees, potential learning curves for new technology, and the time spent managing another digital tool may not justify the minimal benefits. Additionally, for businesses that thrive on personal interactions and the nuanced dynamics of face-to-face meetings, the digital approximation provided by meeting tools might dilute the essence of their operations. Smaller teams or startups with tight budgets might also prioritize direct investment in growth-related areas over digital meeting solutions, especially if their current communication methods suffice.

Popular Questions

What are some popular virtual meeting tools?

Top-tier platforms such as Zoom, Microsoft Teams, Google Meet, Webex, Adobe Connect and GoToMeeting are frequently used for virtual meetings.

How does screen sharing work in meeting tools?

Screen sharing allows meeting participants to present their desktop or specific application to others in the meeting. This option is generally accessible through the meeting tool’s user interface. When a participant chooses to share their screen, other participants in the meeting can view their screen in real-time.

What security features do meeting tools usually have?

Most meeting tools are equipped with features such as password-protected meetings, encryption for all meetings, waiting rooms (to control meeting attendance), ability to lock meetings, and controls over who can share content.

Can I record meetings using online meeting tools?

Yes, most online meeting tools have a recording feature. When activated, the entire meeting (including video, audio and shared content) is recorded and can be saved for later use. Depending on the platform, you may have cloud storage or local storage options for your recording.

Are virtual meeting tools compatible with multiple devices?

Yes, most virtual meeting tools are designed to be compatible with different devices. This includes computers (both Windows and Mac), tablets, and smartphones. Some of these even offer dedicated apps to make their usage more streamlined on these devices.