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How To Run A Level 10 Meeting

Running a Level 10 Meeting requires setting clear expectations, establishing an agenda, encouraging open communication, discussing and resolving issues with actionable steps, and ensuring accountability among all participants.

A Level 10 Meeting is a highly efficient and effective meeting format popularized by the Entrepreneurial Operating System (EOS). It is designed to help teams stay focused and aligned by providing a structured framework for discussion and decision-making. Level 10 Meetings typically last for 90 minutes and follow a specific agenda that includes reviewing key metrics, discussing priorities, identifying and solving issues, and setting clear action steps for the next week. The goal of a Level 10 Meeting is to enhance communication, accountability, and overall productivity within the team.

What is the purpose of a Level 10 Meeting?

The purpose of running a level-10 meeting as a leader is to ensure that the team stays aligned and focused on their goals. It provides a structured platform for discussing key issues, solving problems, and making decisions. By facilitating effective communication and accountability, level-10 meetings enhance teamwork, productivity, and ultimately drive the success of the organization.

How To Run A Level 10 Meeting: Step-By-Step

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Step 1: Segue

Starting a meeting with each team member sharing a positive professional or personal news not only helps strengthen bonds within the group but also sets a positive tone for the rest of the discussion, encouraging a collaborative and motivated atmosphere.

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Step 2: Scorecard Review

The team regularly reviews the scorecard, either weekly or monthly, to keep track of responsibilities and performance, fostering awareness and accountability.

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Step 3: Rock Review

The term “rocks” refers to prioritized tasks for the quarter, allowing for progress tracking towards set goals, ensuring everyone stays on track and focused on what matters most.

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Step 4: Customer/Employee Headlines

Team members regularly communicate any relevant news regarding customers or employees, encompassing positive anecdotes, valuable feedback, and issues requiring prompt resolution.

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Step 5: To-Do List Check

During the meeting, the group collectively assesses the tasks listed in the To-Do list from the previous session, marking off the accomplished ones and addressing any remaining unfinished items.

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Step 6: Issues Solving

During team discussions, members actively analyze and address existing challenges or issues that directly impact the business. The aim is to collaborate and generate innovative solutions before collectively determining the most effective steps to move forward.

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Step 7: IDS Framework

IDS is a highly effective approach where the team first identifies the issues, then engages in thorough discussions to explore potential solutions before committing to actionable steps that lead to their resolution.

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Step 8: Conclude

The meeting leader ensures clarity by summarizing all decisions and assigning responsibilities, ensuring everyone leaves the meeting with a clear understanding of the next steps ahead.

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Step 9: Rate the Meeting

Each participant rates the meeting on a scale of 1-10, allowing the team to measure the success of the session and identify areas for improvement in future meetings. This feedback is essential in enhancing meeting outcomes and ensuring continuous growth.

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Step 10: Cascading Messages

Effective communication within a company is essential for ensuring that messages and information are clearly conveyed to relevant parties or departments, guaranteeing consistent and timely dissemination of important updates throughout the organization.

Questions to ask as the leader of the meeting

1. What is the purpose of this project/initiative? (To ensure alignment and clarity on the objective, guiding the team towards a common goal.)

2. Are we still on track to achieve our objectives? (To assess progress and identify any potential obstacles/challenges that may require assistance.)

3. What are the key milestones achieved since the last meeting? (To recognize achievements, encourage accountability, and identify areas that may need improvement.)

4. Are there any roadblocks or issues that need to be addressed? (To uncover obstacles, provide support, and make decisions to keep the project moving forward.)

5. Are our resources being effectively allocated? (To ensure optimal utilization of resources and identify any adjustments needed.)

6. Does everyone understand their responsibilities and deliverables? (To confirm clarity and prevent miscommunication or delays.)

7. What feedback or suggestions do team members have to improve our process? (To encourage open communication, foster innovation, and continuously enhance efficiency.)

8. Are we maintaining effective communication within the team and stakeholders? (To address any communication gaps and ensure alignment across all parties involved.)

9. What risks or opportunities should we be aware of? (To proactively manage risks and capitalize on opportunities.)

10. What actions should we take before the next meeting to keep moving forward? (To establish clear action steps and maintain accountability within the team.)

– These questions are designed to guide the level-10-meeting by promoting alignment, accountability, problem-solving, and continuous improvement.

When preparing a level-10 meeting agenda as a leader, start by identifying the key issues and topics to be discussed. Prioritize topics based on urgency and impact on the organization’s goals. Create clear objectives for each agenda item and allocate sufficient time for discussion. Share the agenda with participants in advance to ensure they come prepared.

How To Prepare For A Level 10 Meeting
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Topics that should be discussed in a level-10 meeting include high-level strategic planning, setting ambitious goals, major project updates, allocation of resources, identifying and addressing potential risks, reviewing financial performance, and developing innovative strategies to drive growth. It is essential to have focused discussions that impact the organization’s overall direction and success.

See Our Level 10 Meeting Template
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Software tools to facilitate a Level 10 Meeting

Software tools help leaders run Level-10 meetings seamlessly by providing structured agendas, capturing action items, and ensuring effective communication. These tools streamline the meeting process, allowing leaders to focus on content and decision-making rather than administrative tasks. With automated reminders, shared access to meeting notes, and real-time collaboration features, software enables leaders to lead productive and efficient Level-10 meetings.

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Conclusion

Running a Level 10 meeting is an essential skill for any business leader who wants to drive efficiency, clarity, and accountability within their organization. By following the steps outlined in this blog post, you can transform your meetings from unproductive time-fillers to focused and productive sessions. Remember to establish a clear agenda, encourage open and honest communication, and set actionable goals. Additionally, make sure to allocate enough time for each agenda item and follow up on action items to ensure progress. Implementing a Level 10 meeting structure can significantly improve your team’s ability to make decisions, solve problems, and achieve success. So, go ahead and start implementing these strategies, and watch how your meetings become a catalyst for growth and productivity within your organization.

Jannik Lindner

I'm Jannik and I write on MeetingFever about the experiences from my career as a founder and team lead.

If you have any questions, please contact me via LinkedIn.

Popular Questions

What is a Level 10 Meeting?

A Level 10 Meeting refers to a structured, weekly team meeting that is part of the Entrepreneurial Operating System (EOS). The primary purpose is to maintain alignment within the team, identify and solve issues, and track progress on key projects and goals.

Why is it called a "Level 10 Meeting"?

The term Level 10 Meeting comes from rating the quality of the meeting on a scale of 1 to 10, with 10 being the ideal or highest energy, productivity, and value. The aim is to consistently strive for this highest level of efficiency and effectiveness in every meeting.

What is the typical structure of a Level 10 Meeting?

A typical Level 10 Meeting consists of several segments Segue, Scorecard review, Rock review, To-Do list review, IDS (Issue Identification, Discussion, and Solution), and Conclusion. Each segment is allocated a certain amount of time to ensure the meeting runs efficiently and stays on point.

How long does a Level 10 Meeting usually last?

A Level 10 Meeting is typically 90 minutes long. This allows enough time to get through each segment of the meeting agenda without being excessively lengthy.

How does a Level 10 Meeting benefit a team or an organization?

A Level 10 Meeting creates alignment within the team, identifies and resolves issues quickly, and ensures everyone is clear on their responsibilities and the team’s direction. This encourages accountability, boosts productivity, improves team communication, and enables faster decision-making within an organization.

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