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The 10 Best Free Meeting Minutes Software Tools

Jannik Lindner
Jannik Lindner
  • Last Updated: December 4, 2023

High-quality free meeting minutes software tools offer convenient features such as automated transcriptions, minutes templates, task assignments, real-time collaboration, and planned agendas to ensure efficient and productive meetings.

Learn more about our top picks for: Free Meeting Minutes Software

Buying a Free Meeting Minutes Software offers a valuable solution for businesses, especially in managing virtual meetings. It is beneficial as it automates the process of creating, sharing, and storing meeting minutes, saving both time and effort. Moreover, it improves communication and collaboration within the team by ensuring everyone is on the same page with meeting agendas, decisions, and action items. It also provides a systematic method of keeping a record of all noteworthy information discussed in the meetings, promoting transparency and accountability. Additionally, the software often provides search capabilities which allows one to quickly retrieve information from past meetings whenever needed. The fact that such a software usually comes for free implies cost savings while enhancing overall meeting productivity.

The Best Products

Our Recommendations: Free Meeting Minutes Software

  1. fellow.app
  2. adam.ai
  3. Meeting Decisions
  4. Hypercontext
  5. Lucid Meetings
  6. Beenote
  7. MeetingBooster
  8. MeetingKing
  9. Magic Minutes
  10. apollo.ai

Pick #1

fellow.app

Fellow.app is a comprehensive, collaborative tool for teams and organizations that facilitates effective meeting management, offering robust features like meeting minutes recording. Its free meeting minutes software allows users to collaboratively create agendas, record minutes and assign action items on the go. In addition to this, it allows integration with popular tools like Zoom, Google Calendar, and Outlook, ensuring seamless coordination and communication amongst teams. Meetings can thus become more organized, productive, and efficient, ensuring all stakeholders are on the same page, reducing confusion and enhancing overall productivity.

Actionable Insights: Fellow.app helps to organize and track action items, a key feature for meeting minutes. It helps you keep track of the tasks that are decided upon in a meeting.
Streamlined Collaboration: Fellow.app allows users to collaboratively create meeting agendas, upload supporting documents, and write and view minutes in real time, reducing the time spent on post-meeting follow-ups.
Meeting Templates: The platform provides customizable meeting templates, promoting consistency and efficiency across all meetings.
Meeting Analytics: Fellow.app provides insights into your meetings. It offers analytic features like measuring meeting length, meeting frequency which help optimize and improve team performance overtime.
Integration: Fellow.app has integration capabilities with popular tools like Google Calendar, Microsoft Outlook, and Slack. This allows users to schedule meetings, add agendas, and create minutes without having to switch platforms.
Although Fellow.app has an option to assist in creating agendas and minutes, specific functionalities for annotating and formatting minutes directly in the tool could be improved. This means users may have to spend additional time formatting and organizing the final version of the meeting minutes.
Currently, Fellow.app has limited integrations with other management tools compared to some of its competitors. This can create issues for businesses that heavily use other tools for their operations and would like to integrate them with their meeting minutes tool.
Users have reported a slight learning curve when initially adopting the application, specifically in regard to the workflow of inputting meeting notes/minutes within the app interface. This may add a transition period for teams while they become familiarized and efficient with the tool.
Fellow.app's tools for collaboration on meeting minutes, such as simultaneous editing and real-time updating, are limited. This makes it challenging for teams to collaboratively craft and refine meeting minutes in an efficient manner.
Although a free version is available, many of the more advanced and useful features are locked behind the premium version of the app. In the context of meeting minutes, this might limit the utility of the free version for some users.
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Pick #2

adam.ai

adam.ai is a comprehensive, AI-powered meeting management solution that acts as a Free Meeting Minutes Software. It simplifies meeting planning, decision tracking, and meeting minutes compilation with automation and various intuitive features. Focusing on every aspect from agendas to action items, the software efficiently organizes all elements of a meeting, ensuring productive conversations and effective decision making. Participants can collaborate in real time, add decisions, next steps or vote on certain matters, all in one centralized platform. Also, its artificial intelligence component helps in capturing data, assigning tasks, and following up on performance, making it a seamless suite for businesses to manage their meetings.

Smart Meeting Agendas and Minutes: Adam.ai perfects the meeting process with automatic meeting content capturing. This smart feature enables users to focus on interactive discussions rather than note-taking, ensuring no crucial point is missed during the meeting.
Comprehensive Search Function: Adam.ai provides a centralized data storehouse, making it easy for users to search through all meeting data. This includes meeting documents, minutes, decisions, and tasks. The search function saves time and enhances productivity by allowing quick access to essential business information.
Seamless Integrations: Adam.ai integrates seamlessly with popular tools like Google Calendar, Office 365, and Slack. This integration makes scheduling and implementing meetings a breeze. It also allows for a streamlined workflow, increasing productivity and collaboration across different platforms.
Intelligent Meeting Follow-up: Adam.ai provides a meeting dashboard that tracks the progress of tasks and decisions made during meetings. Users can easily follow up on action points and monitor the implementation of decisions, keeping everyone accountable for their responsibilities.
User-friendly Interface: Adam.ai provides a simple and user-friendly interface that makes managing meetings an easy task. It's intuitive and doesn't require a steep learning curve, making it a suitable choice for teams of all sizes and individuals with different tech backgrounds.
Limited Features in Free Version - The free version of Adam.ai will not give you access to all the features. Many advanced features including but not limited to integrations with more tools, advanced reporting, and task management are only available in the paid versions.
Limited Participants - The free version allows for only a limited number of participants per meeting. This can make it unsuitable for larger teams or larger scale meetings.
No Customer Support - The free version gives users no access to customer support. This can be problematic if issues or questions arise while using the platform.
Learning Curve - While Adam.ai strives to be user-friendly, new users may face a steep learning curve as they adjust to the interface and learn about its features and functionalities.
Limited Storage - The free version offers limited storage space. For users that have a lot of data or large files, this can quickly turn into a problem, forcing them to upgrade to the paid version.
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Pick #3

Meeting Decisions

MeetingDecisions (meetingdecisions.com) is a professional, web-based collaborative tool, optimized for Microsoft Teams and Office 365, that helps teams conduct effective meetings and follow-through on action items. It simplifies the process of scheduling, planning, conducting, and following up on meetings. It allows users to create agendas, delegate tasks, establish deadlines and keep track of meeting minutes effectively and in real-time. Though not entirely free, it offers a trial version and subsequent pricing plans based on the number of users, making it a scalable solution for businesses of all sizes.

Seamless Integration with Microsoft Teams: Meeting Decisions not only offers free meeting minutes software but also integrates seamlessly with Microsoft Teams, enabling users to host, plan, and follow up on meetings without leaving the Teams interface.
Clear and Structured Minutes Creation: The software grants users the ability to capture meeting minutes in a clear and structured manner, promoting a higher understanding and retention of discussed information. It converts minutes into tasks and decisions to streamline tracking and accountability.
Built-In Task Management: As Meeting Decisions is more than just a meeting minutes tool, it includes optimized task management features. It helps users to assign and manage tasks, track progress and deadlines, all in real-time, increasing clarity and efficiency.
Automated Follow-ups: The software is designed to send automatic follow-ups and reminders to participants to review meeting minutes and tasks, ensuring that decisions get implemented and not forgotten.
Strong Collaboration Features: Meeting Decisions provides advanced collaboration features like shared agendas, real-time notifications, and the ability to give instant feedback. These encourage greater participation, improve communication, and enhance overall meeting productivity.
MeetingDecisions is heavily integrated into Microsoft Teams. If your organization is not using Teams or does not plan to do so, the utility of this software will decrease drastically for you, as you'll miss out on its core features. The software has little flexibility when it comes to non-standard use cases or workflows. It is designed in a very rigid way, and it can be challenging to adapt it to unique needs that may arise in certain meeting scenarios.
The user interface of Meeting Decisions might be a bit more complex for users who are not tech-savvy. This learning curve may lead to mistakes and inefficiencies until users get fully acquainted with the software.
Features like automatic transcription and translation are currently missing. These features have become increasingly important in today's global business landscape and could be a deal-breaker for multinational organizations.
The platform's performance can sometimes be slow, particularly when dealing with significant amounts of data or during peak times. This could lead to delays and frustrations among users, especially during important and time-sensitive meetings.
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Pick #4

Hypercontext

Hypercontext.com is a powerful, productivity-based software platform designed to provide comprehensive solutions for meeting management. Its primary function as a free meeting minutes software is to facilitate seamless and efficient capturing, recording, organizing, and sharing of meeting minutes. It automates the process of creating agendas, encourages active participation during the meetings, and distributes meeting outcomes and action items for future reference. Moreover, it provides an interactive platform for users to collaborate on daily agendas, ensuring transparent communication regarding progress and significant updates. It is designed to make meetings more productive and provide an organized structure to the pacing and overall flow of discussions.

Enhanced Collaboration - Hypercontext promotes transparency and accountability among team members by allowing real-time collaboration during meetings. All attendees can view the same agenda, contribute to discussions, and track action items together.
Structured Meeting Agendas - Hypercontext allows users to set, share, and manage meeting agendas efficiently. It helps keep meetings focused and enhances productivity by making it easier to stick to the topics at hand.
Task Assignment and Follow-ups - Hypercontext provides functionality for assigning tasks right within the tool. It also sends reminders to ensure that tasks are completed ahead of follow-up meetings.
Integration with Other Tools - Hypercontext features extensive software integrations, making it easier to link with other commonly used platforms like Google Calendar, Outlook, Slack, and Microsoft Teams.
Detailed Meeting Insights - Hypercontext provides data on meeting health, including rating, engagement, and follow-through on action items,. This enables managers to understand team dynamics better and improve meeting effectiveness.
Limited Free Features - While Hypercontext does provide free meeting minutes functionality, the feature set is quite restricted. Most of the advanced features, such as integrations, are restricted to its premium tier.
Not Specialized for Meeting Minutes - Hypercontext is an application more oriented toward meeting management and team alignment. This means that it lacks some of the specific features around minute-taking that specialized software might possess.
User Interface - Some users have reported that Hypercontext has a steep learning curve because the user interface is not the most intuitive. Faster adaptation to the platform can take more time than with other software.
Lack of Offline Functionality - Hypercontext does not have an offline mode, making it user-unfriendly in situations with poor or no internet connectivity. This can limit its application in different settings.
Limited Customization - While Hypercontext does offer various functionalities, it lacks a good amount of customization options to personalize your workflow or meeting structure. This might not cater to all team's preferences on how they want their minutes to be designed or structured.
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Pick #5

Lucid Meetings

Lucid Meetings is an online platform that aids businesses and organizations in conducting efficient virtual meetings. As a Free Meeting Minutes Software, it offers a comprehensive range of features such as detailed templates, collaborative tools, and structured agendas that enable easy capture, recording, and sharing of meeting minutes. Furthermore, it allows for the tracking of action items, decision logs, and aids in following up on tasks, making it a vital tool in ensuring effective communication and productive outcomes from meetings.

Structured Meeting Processes - The software provides templates, guided agendas, and timed discussions that follow best practices and meet the standards of high-performance meetings, ensuring that the team stays on topic and respects the allotted time.
Integrated Action Item Tracking - Lucid Meetings directly integrates action items within its platform. This means that any tasks or follow-ups generated during the meeting are automatically logged and monitored, improving accountability and productivity.
Robust Documentation - The software automatically creates comprehensive meeting records, eliminating the need for manual note-taking and ensuring all attendees have access to the important information and decisions discussed.
Multi-Platform Compatibility - Its web-based nature allows it to be used on numerous devices and operating systems. This gives the users flexibility, as they can participate in the meetings from anywhere, using any device they choose.
Pre-Meeting and Post-Meeting Support - Lucid Meetings offers features that facilitate effective pre-meeting planning and post-meeting follow-up, such as sending out meeting invitations, reminders, and sharing meeting minutes, providing a complete meeting management solution.
Lucid Meetings does not have a true freemium model. The free trial period is limited to only 14 days, after which users have to purchase a plan, this could be a problem for organizations looking for long-term free meeting software solutions.
While it does offer comprehensive meeting management features, LucidMeetings does not have built-in video conferencing. This means that users would have to utilize a separate tool for video calls, which can be inconvenient.
The features of LucidMeetings can be overwhelming for new users. Its user interface and navigation aren't as intuitive compared to other competitors in the market, which could require additional time for users to adapt and takes away from immediate, effective use.
LucidMeetings focuses more on the planning and structuring of meetings rather than on the actual execution. If companies need more interactive and engaging features during the meeting itself like polls or real-time reactions, they would have to use additional tools.
LucidMeetings' mobile experience is not as extensive or user-friendly as its desktop interface. For users who are heavily reliant on their mobile devices for meetings, this could hinder their experience and usage of the software.
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Pick #6

Beenote

Beenote.io is a comprehensive free meeting management software that aids in creating agendas, recording detailed meeting minutes, and tracking multiple tasks efficiently. It enables users to establish structured agendas and share them with participants ahead of time, promote active participation, and achieve productive outcomes during meetings. Its functionality also extends to empower users to delegate tasks, set reminders, manage schedules, and generate automatic reports, thus promoting effective meeting management and follow-up action.

Integrated Agenda Planning: Beenote allows for seamless integration of meeting agendas before, during and after the meeting. You can structure your meetings well in advance and share the outline with the attendees.
Real-Time Collaboration: Beenote provides a platform for participants to collaboratively write, assemble, and share meeting minutes in real-time. This feature ensures immediate access & distribution of meeting information.
Automatic Summarization: Beenote has an automatic 'tasks and decisions' segment that summarizes the tasks assigned, decisions made, the individualising assigned to, and the deadlines. This feature ensures no loss of information or miscommunication.
Integration with Calendars and Email: Beenote can be seamlessly integrated with Outlook, Google Calendar, and iCal. The application also allows the ability to send invites and reminders directly through the system.
Task Tracking: Beenote offers tracking features that allow meeting participants to follow up on tasks or actions after a meeting. Assignees and progress status can be tracked in an organized manner.
Beenote.io, as a free platform, has substantial limitations on its capacity, such as the maximum number of users allowed per workspace (only 5), which may not be sufficient for larger teams or organizations.
The free version of Beenote.io has a very limited storage space (only 500 Mb), which can quickly become insufficient if users want to attach files to their minutes or record their meetings.
Free accounts on Beenote.io only offer email support, which can prove to be slower and less efficient than real-time chat or phone support.
The free version of Beenote.io doesn't support integrations with other tools and services, such as Google Calendar, Office 365, Teams, Slack, or even Single sign-on, which can affect productivity and user-experience.
Beenote.io does not have a mobile application, which means that access to meeting minutes and other features while on the go can be less convenient and time-consuming as users have to use their browsers to log in and interact with the platform.
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Pick #7

MeetingBooster

MeetingBooster is a powerful, dedicated meeting minutes software that aids in the efficient management and organization of professional business meetings. It allows users to create agendas, record meeting minutes, assign tasks, and track progress for free. The tool streamlines the meeting process by providing automated agenda and minutes distribution, comprehensive search capabilities, and a permission management system. It facilitates collaboration and accountability in teams by ensuring all meeting-related tasks are documented, assigned, and achieved on time. It’s a comprehensive solution for companies looking to optimize their meeting processes and documentation efforts.

Task Assignment and Tracking - MeetingBooster makes it easy to assign tasks to meeting participants and track their progress. It offers a centralized platform where all participants can see what tasks have been assigned to whom and their current status.
Meeting Time Optimization - This software promotes efficient meeting management with features that prevent meetings from dragging on unnecessarily. These include assigning specific timings to agenda items and ensuring everyone sticks to the plan.
Professional and Consistent Outputs - MeetingBooster generates professional meeting minutes and ensures consistency across all documents. It includes various customization options, enabling you to alter formats to complement your organization's brand identity.
Integrations - It integrates with MS Outlook for seamless meeting scheduling and calendar management. This makes it easier to plan, schedule, and invite participants to meetings.
Actionable Analytics - MeetingBooster includes analytical tools that help you evaluate the performance of your meetings. You can access various metrics related to meeting duration, participant contributions, task completion rates, and more. This helps identify areas of improvement or efficiency.
The software requires an internet connection to fully function. This makes it difficult for users in areas with limited or unstable internet connectivity to effectively use the tool, especially for real-time collaboration and note-taking.
MeetingBooster does not offer a built-in video conference functionality. It requires integrations with third-party solutions like Microsoft Teams, GoToMeeting, WebEX, etc.
On the user experience side, the interface of MeetingBooster can be overwhelming at first use. It has many features and options, which, although valuable, can confuse new and occasional users.
There's a limitation in terms of customization. Settings like the meeting template structure and the layout of the minutes can't be customized to a large degree to fit the user's specific needs.
Lastly, some users have reported occasional error messages or system lag when using MeetingBooster on certain browsers, which might disrupt the meeting session and can be a frustration.

Pick #8

MeetingKing

meetingking.com is a free meeting minutes software designed to facilitate the process of organizing, conducting, and managing effective meetings. It provides functionalities such as scheduling, preparing agendas, jotting down meeting minutes, and assigning tasks. The platform enables users to keep a record of what was discussed, decided, and who has responsibility for each task, improving communication and productivity. Additionally, it’s capability to store all information in a centralized location makes it easier for participants to access important meeting-related information. By automating many of the manual tasks involved in the meeting process, MeetingKing streamlines administrative tasks and allows users to focus more on the meeting content itself.

Automated Meeting Structure - MeetingKing offers a structured environment for creating and managing meetings. It provides ready-made templates which significantly reduce the time taken to prepare for a meeting.
Task Management Integration - The software integrates task management capabilities, which allow the attendees to assign tasks, set deadlines, and track progress directly from the meeting minutes.
Seamless Collaboration - MeetingKing supports real-time collaboration. It allows team members to access, modify and contribute to the meeting minutes simultaneously, fostering active participation and transparency.
Comprehensive Archive - MeetingKing allows you to store all your meetings, notes, and tasks in one central location. This makes it easier to review past decisions, track progress over time, and ensure continuity when there are changes in the team.
Integration with Calendar - MeetingKing integrates with popular digital calendars. This enhancement allows users to schedule meetings seamlessly without leaving the platform, and automatically updates meetings in your chosen calendar.
MeetingKing has a limited number of free features. While you can use it for free, to get the full benefit of all its features, you have to buy the premium version.
The interface may not be intuitive for new users. This can lead to spending additional time and resources training staff on how to use the utility.
MeetingKing does not natively integrate with other applications like Microsoft Teams, Zoom, or Google Meet. This lack of integration can create complexity when trying to streamline all your tools onto one platform.
MeetingKing doesn't support video conferencing or screen sharing features natively within the tool. Users must depend on third-party tools for this purpose.
The software does not provide real-time editing capabilities. Team members are unable to collaborate on meeting minutes simultaneously, unlike some of its competitors.
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Pick #9

Magic Minutes

magicminutes.co.uk is an integrated platform designed to ensure efficient and effective meetings by transforming how meeting minutes are recorded and how action items are tracked. As a free meeting minutes software, it streamlines the process of creating agendas, taking minutes, and assigning tasks. With its robust features, a user can automatically turn minutes into an action list and monitor progress of tasks in real time, ensuring follow-ups are done on time. Its automation capabilities minimize manual workload, and it offers seamless collaboration to help teams work together more efficiently.

Integrated Action Tracker: Magic Minutes have a built-in action tracker that ensures all actions decided in the meeting are noted and followed up. This means that tasks are never forgotten, leading to a higher productivity level.
Automated Reminder: The system automatically sends follow-up emails to individuals who have been tasked with actions during the meeting. This helps to boost accountability and ensures everyone is reminded of their responsibilities.
Live Sharing of Minutes: Magic Minutes allows live sharing of minutes. This means that all attendees can view the minutes as they are being written, allowing for immediate feedback and correction, which promotes transparency and accuracy.
Pre-meeting Agenda Setting: With this software, users can set the meeting's agenda beforehand. Attendees can contribute to the final agenda, allowing for more productive meetings by setting the focus in advance.
Seamless Integration with Other Applications: Magic Minutes integrates with popular tools such as Google Calendar and Office 365. This enables users to easily schedule meetings and follow-up actions without leaving the platform they're familiar with.
Limited Customization: The free version of MagicMinutes offers limited customization options. Users might not be able to tailor the features or the interface to their specific needs or preferences.
Data Storage: Unlike some other free software, MagicMinutes does not appear to offer unlimited storage. This might limit the extent to which a user can store and manage meeting minutes effectively.
No Multi-Lingual Support: MagicMinutes does not offer multiple language support. This might pose a problem for non-English speaking users or those who run multinational operations.
No Offline Mode: MagicMinutes does not seem to offer the ability to access or edit meeting minutes while offline. This can be a significant disadvantage for those who often find themselves needing to work in areas without a stable internet connection.
Lacks integrated project management tools: While MagicMinutes excels at automated meeting minutes, it does not fully incorporate all of the project management tools that some teams might need. For more complex projects, users might have to use another tool in conjunction with MagicMinutes.
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Pick #10

apollo.ai

Apollo.ai is a cutting-edge, free meeting minutes software that leverages Artificial Intelligence to facilitate efficient, productive meetings. The tool can generate transcriptions and summaries of conversations, identify and assign tasks, and provide timelines. Using Natural Language Processing, it can understand and identify key topics and decisions made during meetings, which are then captured in a succinct, comprehensive meeting summary. This reduces the time and effort spent note-taking and following up, thus maintaining focus and enhancing productivity. It represents a significant evolution in how AI can amplify collaboration and streamline workflows in professional settings.

Intelligent Collaboration - Apollo.ai uses AI to provide real-time transcriptions of meetings, which can be used to generate concise, accurate, and easily readable meeting minutes. This can significantly improve productivity and communication among teams.
In-depth Analytics - The platform provides a tool for analyzing meeting times, talk time distributions, and other insights that can help evaluate meeting effectiveness and participant engagement.
Personalized Summaries - Apollo.ai offers summarized key points, decisions, tasks and sent or pending follow-ups per individual making it easier to track and manage discussed actions after the meeting.
Seamless Integration - Apollo.ai integrates smoothly with popular meeting software such as Zoom, Google Meet, and Microsoft Teams, making it easy to derive benefits without changing the existing meeting habits.
Ongoing Meeting History Management- Every shared meeting insight with Apollo is saved and categorized automatically, providing organized access to past meetings’ notes and action items.
After examining Apollo.ai, here are some potential disadvantages of using it as a free Meeting Minutes Software:
Despite its powerful AI capabilities, Apollo.ai does not have a specialized feature for creating, organizing, and managing meeting minutes. Therefore, its usage might not be as efficient or effective as a specialized meeting minutes software could be.
Apollo.ai depends heavily on AI technology and automation. As advanced as this AI technology may be, it can sometimes misunderstand or misinterpret certain data or instructions, leading to potential errors or inaccuracies in the meeting minutes.
Apollo.ai is primarily designed as a project management tool and does not have a dedicated space or feature to store and access the historical meeting minutes in an organized manner.
Adjusting to the AI-driven, predictive nature of Apollo.ai can be difficult for people who are accustomed to manual control and decision-making in managing meeting minutes. This can disrupt the workflow and reduce productivity initially.
While Apollo.ai offers features like task management, goal setting, and project planning that can indirectly help in meetings, it lacks some critical features that are commonly found in dedicated meeting minute software, such as templates for minutes, participant management, or action item tracking.
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FAQs

What is free meeting minutes software?

Free meeting minutes software is a tool that allows individuals or teams to easily record, share, and archive notes taken from business meetings. These applications help users document key points, action items, decision made, and more in an organized manner.

Can free meeting minutes software integrate with other software?

Yes, often free meeting minutes software can integrate with other software such as calendar applications, project management tools, and communication platforms. This allows for continuous workflow and less manual labor in transferring data.

Are there privacy and security features in free meeting minutes software?

While features may vary depending on the software, many free meeting minutes tools provide basic security and privacy options, including password protection, secure hosting environments, and encryption of data. However, it is always recommended to review the specific privacy and security policies of any software.

Can free meeting minutes software be used on different devices?

Yes, most free meeting minutes software is compatible with multiple devices, including desktop computers, laptops, tablets, and smartphones. You can take notes during meetings using any device and access them anywhere with internet connectivity.

Does free meeting minutes software support collaboration?

Yes, most meeting minutes software support collaboration. They allow multiple people to view and edit the meeting minutes at the same time. Some software tools also provide features for leaving comments or feedback, which can be useful for collaborative review and discussion.

Overview