How To Run An Eos 90 Minute Meeting

An EOS 90-minute meeting typically involves managing and revising quarterly goals, addressing and solving pressing issues, and keeping track of organisational scorecards within a structured, distraction-free timeframe.

An Eos 90 Minute Meeting is a structured and disciplined meeting model designed by the Entrepreneurial Operating System (EOS) to enhance team communication and productivity. It’s a weekly meeting where the team members discuss their weekly accomplishments, short-term plans, and issues that need resolution. The meeting lasts exactly 90 minutes to ensure that it is concise and focused, allowing teams to quickly address problems, celebrate successes, and plan for the upcoming week. The Eos 90 Minute Meeting fosters collaboration, continuous improvement, and transparency, thereby driving business growth and team engagement.

What is the purpose of a Eos 90 Minute Meeting?

The purpose of running a EOS 90-minute meeting as a leader is to efficiently and effectively align the team on the company’s vision, priorities, and resolve key issues. It allows for open communication, collaboration, and accountability, ensuring everyone is on the same page and focused on achieving the organization’s goals.

How To Run An Eos 90 Minute Meeting: Step-By-Step

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Step 1: Pre-Meeting Preparation

Before the meeting, it’s crucial for the facilitator to clearly establish the meeting’s objective and devise a comprehensive agenda. This should outline key topics for discussion, allowing attendees to prepare. Additionally, the facilitator should disseminate all relevant documentation beforehand, ensuring everyone comes prepared and can contribute effectively. The facilitator must also verify the operational status of the necessary technology and confirm the appropriateness of the venue, making any necessary adjustments to ensure clarity of communication and the smooth running of the meeting’s logistics. This proactive approach can lead to a more efficient and productive meeting.

Our tool, ZipDo, seamlessly transitions meetings from your calendar to a dedicated collaborative workspace. This space allows for the creation of a communal agenda, with space for input from all team members. By facilitating better preparation, ZipDo not only makes meetings more efficient but also streamlines the entire process surrounding meetings.

With our app, ZipDo, we make preparing for team meetings easier for everyone involved. As a meeting lead, you can benefit from this since all information from previous sessions is stored centrally for recurring meetings. You’ll find both the meeting agendas and all meeting notes, significantly simplifying your preparation. This ensures that no important topics are overlooked.

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Step 2: Introduction

At the commencement of the meeting, the facilitator meticulously delineates the objective(s) of the session, detailing the anticipated results. It’s a pivotal juncture to broach the agenda, clarify assignments, establish firm timing boundaries, and encourage active participation. The meeting’s success largely hinges on this crucial foundation setting moment.

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Step 3: Review of Previous Meetings/Actions

If the EOS 90-minute meeting is part of an ongoing series, it’s vital to reassess the commitments or tasks established during past sessions. Begin by reviewing what has been accomplished, analyze pending tasks, and openly discuss any obstacles or hurdles that could prevent further progress. Being reflective on these aspects ensures comprehensive tracking of initiatives and promotes accountability.

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Step 4: Scorecard Review

In order to effectively track and measure your organization’s progress towards its defined goals, you should routinely review your organization’s scorecard. This assessment should include in-depth discussions about any significant deviations from set goals, identifying potential risks, and determining what necessary corrective actions must be taken. It’s essential to maintaining ongoing improvement and success.

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Step 5: Review of Company Rocks

‘Rocks’ is a term used to signify the most crucial goals or priorities within an organization. By constantly reviewing and assessing them, it ensures that the company maintains a firm focus on these pivotal objectives. This procedure serves as a steady check and balance if the business is on the right pathway towards successfully realizing these crucial goals.

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Step 6: Employee and Customer Headlines

In this phase, an in-depth discussion about substantial updates concerning employees or clientele, such as major achievements, problems, or changes, takes place. This is crucial in guaranteeing that all team members are not only attuned but also well-informed about vital matters that influence our key stakeholders, ensuring the seamless continuation of operations and strategies.

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Step 7: IDS (Identify, Discuss, Solve)

This is the pivotal phase of any meeting where maximum time should ideally be invested. The team needs to collaboratively identify core challenges, delve deep into understanding their extent and implications, engage in thoughtful discussions, and collectively devise effective solutions or strategic approaches to overcome these obstacles for maximum productivity.

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Step 8: Conclusions and Actions

Conclude the meeting by concisely reiterating the main points and significant decisions made. Ensure clear tasks are allocated, specifying who holds responsibility for each one and setting firm deadlines. This way, everyone leaves with a clear understanding of their post-meeting duties.

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Step 9: Final thoughts & Recaps

Prior to concluding, offer a window for attendees to express their insights or feedback about the meeting, which can foster an open communication environment. Finally, solidify the meeting’s consensus by recapping its main points, as this ensures everyone understands the agreed upon objectives or tasks moving forward.

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Step 10: Adjournment

To formally conclude the meeting, make sure to extend your heartfelt gratitude towards everyone for contributing their time and active participation. Additionally, it is important to remind them of the forthcoming meeting or notable dates and tasks, reaffirming the shared commitment towards the team’s goals.

Questions to ask as the leader of the meeting

1. What is the purpose of this meeting?
Explanation: This question helps set the direction and ensures that everyone in the meeting is aligned on the specific goals or objectives that need to be accomplished.

2. What are the key issues or challenges we are facing right now?
Explanation: By identifying the key issues, the leader can prioritize and focus the discussion on the most critical matters that need to be addressed during the meeting.

3. What are the potential solutions or options for addressing these challenges?
Explanation: This question encourages participants to think creatively and propose possible solutions, fostering a collaborative problem-solving environment.

4. What are the pros and cons of each potential solution?
Explanation: Evaluating the advantages and disadvantages of each solution enables the team to make an informed decision based on a comprehensive analysis.

5. Which solution(s) have the highest potential impact and feasibility?
Explanation: This question helps identify the most beneficial and practical course of action by considering both the impact it will have and whether it is actionable within the available resources and time frame.

6. Who should be accountable for executing each solution?
Explanation: Determining clear accountabilities ensures that tasks and responsibilities are assigned to the appropriate individuals or teams, reducing the chances of confusion or inaction.

7. How will we track progress and hold each other accountable?
Explanation: Establishing a system for monitoring progress and ensuring accountability keeps everyone on track and motivated to achieve the desired outcomes.

8. Is there anything else we need to address or any other questions we should be asking?
Explanation: This open-ended question allows participants to raise any additional concerns, suggestions, or ideas that might have been missed, fostering a collaborative and inclusive environment.

As a leader, preparing a 90-minute meeting agenda for EOS is crucial for efficient communication and productivity. Start by identifying the meeting objective and desired outcomes. Allocate time slots for each agenda item, ensuring a balance between discussion, decision-making, and action planning. Include relevant topics, delegate responsibilities, and prioritize urgent matters. Finally, share the agenda in advance, allowing participants to come prepared and make the most out of the meeting.

How To Prepare For A Eos 90 Minute Meeting
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During the 90-minute meeting, it is crucial to discuss key topics such as project updates, team achievements, challenges, and goals. Additionally, allocating time for brainstorming new ideas, addressing any roadblocks, and establishing action plans can help ensure a productive meeting that drives progress and keeps everyone aligned.

See Our Eos 90 Minute Meeting Template
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Software tools to facilitate a Eos 90 Minute Meeting

Software is a game-changer for leaders running EOS 90-minute meetings. It streamlines the process, ensuring maximum efficiency and effectiveness. With features like agenda creation, task assignment, meeting minutes documentation, and follow-up reminders, software takes care of the administrative aspects, freeing up leaders to focus on driving discussions and decisions that propel their business forward.

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Conclusion

Running an EOS 90 Minute Meeting successfully needs a strong grasp of its elements and a commitment to execution. By structuring the meeting with right parts such as Scorecard, Rocks, Customer/Employee Headlines, and IDS and timing each aspect correctly, you can maximize productivity and ensure the key issues are addressed. A culture of regular, efficient meetings will lead not only to improved communication and engagement within your team, but will also lay strong foundations for your organization’s growth and success. Remember, it’s not about the quantity of time spent in meetings, but the quality of conversation and decision making that takes place within them.

Popular Questions

What is an 'Eos 90 Minute Meeting'?

An Eos 90 Minute Meeting is a dedicated, structured meeting system used in the Entrepreneurial Operating System (EOS). It is designed to identify, discuss, and solve issues within a given business or organization.

What is the structure of an Eos 90 Minute Meeting?

An Eos 90 Minute Meeting typically starts with a check-in where each team member shares their updates and scores for the week, followed by an IDS (Issues, Discussion, Solution) session where challenges are identified, discussed and solutions are proposed, and ends with a conclusion where next steps, to-dos, and key takeaways are outlined.

Who should attend an Eos 90 Minute Meeting?

Typically, key members of the business should attend an Eos 90 Minute Meeting. These might include executives, department heads, and other team members who are crucial to decision-making or tackling the key issues on the agenda.

What is the purpose of an Eos 90 Minute Meeting?

The purpose of an Eos 90 Minute Meeting is to foster better communication and problem-solving within a business organization. It offers a chance to identify issues, come up with practical solutions, and outline next steps, thereby aiding productivity and fostering growth.

How often should an Eos 90 Minute Meeting be held?

The frequency of Eos 90 Minute Meetings can vary depending on the organization, but it is recommended to hold these meetings weekly. This allows teams to stay aligned on goals and issues, and to ensure timely and effective problem-solving.