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The 10 Best Effective Meeting Tools

The 10 best effective meeting tools excel in delivering efficient scheduling, seamless communication and collaboration, file sharing, agenda and minute tracking, robust security, integration capabilities, ease of use, customization, real-time updates, and superior audio and video quality.

Learn more about our top picks for: Effective Meeting Tools

The purchase of effective meeting tools is crucial as it enhances productivity and efficiency in an organization. These tools provide features such as scheduling, real-time collaboration, video conferencing, audio conferencing, screen sharing, recording features, and interactive whiteboards, which facilitate remote meetings and eliminate geographical barriers. The tools also offer a centralized place for document storage and management, thus ensuring easy accessibility and organization of data. Their integration capabilities with other software, such as calendars and email, ensure seamless workflow across different platforms. Moreover, these tools uphold the professional image of a business, improve communication, and facilitate decision-making processes, thereby saving on time and resources.

The Best Products

Our Recommendations: Effective Meeting Tools

Pick #1 is a powerful and effective meeting tool that provides a centralized platform for teams to collaborate, plan and conduct productive meetings. Its robust features include streamlining agendas, sharing collective meeting notes, setting and tracking actionable items, and offering insights to enhance meeting performance. The platform allows for seamless synchronization with other workplace apps such as Google Calendar, Outlook, Slack, and more, which aims to boost efficiency and enhance communication among team members. Its focus on transparency and accountability helps establish clear action plans, resulting in more fruitful and effective meetings.

Streamlined Agenda Creation: allows users to create and share meeting agendas. This helps ensure that everyone is on the same page before a meeting begins and can increase the productivity and effectiveness of a meeting.
Real-time Collaboration: With, users can collaborate and take notes simultaneously. This feature can help foster better communication and participation during a meeting.
Action Items Tracking: provides the ability to assign and track action items, making it easy to follow up on meeting goals and tasks.
Integration with Other Tools: can be integrated with other popular workforce tools such as Slack, Google Calendar, and Microsoft Teams. This eases the workflow by centralizing different functions into one platform.
Feedback and Coaching: With, users can send and receive feedback directly. It facilitates a feedback-rich culture and fosters continuous growth and development.
Limited Customization Options: offers a structured framework for creating meeting agendas and taking notes. However, this structure may not fit every team's needs, making it difficult for some users to extract the maximum benefits due to a lack of flexibility and customization.
Filter and Search Functionality: While keeps a record of meetings and notes, users have mentioned that their search function is not highly advanced, making it difficult to locate specific content or past meetings.
Reliance on Integration: The effectiveness of relies heavily on its integration with other workplace tools like Slack, Microsoft Teams, or Zoom. If integration is not seamless or not configured properly, it can diminish the user experience.
Minimal Offline Support: works mainly in online mode. Without the internet, users may find it challenging to access their meeting notes, agendas, or even schedule meetings, which can be a serious drawback for those with inconsistent internet connections.
Learning Curve: Though is designed to be user-friendly, some users report a steep learning curve. Particularly for those not used to such a detailed and structured application, it may take time to learn all the features and utilize it effectively.

Pick #2 is an innovative effective meeting management tool designed to improve productivity and collaboration. This tool provides a comprehensive solution to streamline the scheduling, organization and follow-up of meetings, across physical and virtual spaces. automatically generates minutes, allows allocation of meeting-related tasks, tracks project progress and even integrates with other tools for efficient workflows. The AI features not only ensure seamless meeting setup and management, but also offer valuable data insights for improving overall meeting effectiveness and team performance.

Comprehensive Meeting Management: offers a full life-cycle meeting management tool, bringing all the processes related to business meetings under single app. From organizing and documenting meetings, to assigning tasks, this tool helps in efficient handling of meetings.
Intelligent Summarization: Post-meeting, offers intelligent meeting minutes that sum up the key points, decisions, and tasks. You don't have to worry about jotting down everything during the meeting, as the system automatically does it for you.
Real-Time Collaboration: supports a centralized system for all stakeholders to view meeting details, actions, outcomes, and updates. This promotes transparency and collaboration among team members and keeps everyone well informed.
Enhanced Productivity: It effectively tracks and follows up on the decisions and tasks assigned during the meeting, resulting in a significant productivity boost. It can also integrate with other tools like calendar apps, project management apps, and more to keep all your work synchronized.
Insightful Reports: provides analytic reports for your meetings providing insights. These insights can help to understand patterns and make necessary improvements to make your meetings more effective in the future.
Lack of integration with certain platforms - Despite having integration capabilities with many software and applications including Google Calendar, Outlook, etc, it does not have compatibility with many other widely used platforms, which could hinder the overall functionality for some users.
Limited customizability - Users have limited flexibility in customizing the functionality or appearance of the application to tailor it to their unique use cases.
User interface - While provides a comprehensive suite of tools for managing meetings and their associated tasks, its user interface is sometimes criticized for not being user-friendly, possibly leading to a steep learning curve particularly for new or non-tech-savvy users.
Limited Video Conferencing Capability - operates more as an efficient managerial tool but it still lacks in some areas as a meeting tool such as high-quality video conferencing.
Potential for inefficiency with small meetings - While offers comprehensive meeting management tools, its use might actually add unnecessary complexity for small, informal meetings, turning it into an inefficiency for users who simply need a platform to host a quick virtual meeting.

Pick #3

Meeting Decisions is an effective meeting tool designed to streamline, organize and maximize productivity during meetings. This platform enables users to intelligently plan meetings with predefined goals, distribute agendas, delegate tasks, and ensure follow-ups. It fosters efficient communication and collaboration by allowing participants to share documents, add comments and update statuses in real-time. It integrates seamlessly with Microsoft Teams, Outlook, and OneNote, enhancing workflow and consolidating shared information. Its analytics feature provides insights on meeting durations, participant engagement and action item status, thus promoting continuous improvement in managing meetings.

Team Collaboration: offers comprehensive collaboration features. The participants can interact, share documents, and brainstorm together, making remote meetings more productive and engaging.
Agenda Setting: Before the meeting, an agenda can be set up and shared with the participants. This allows everyone to know the topics to be addressed in advance, providing a clear directive for the meeting.
Task Management: This tool effectively tracks and manages tasks. It allows allocation of tasks to participants, along with deadlines, aiding in ensuring responsibility and accountability for actions discussed during meetings.
Meeting Minutes: With, keeping a record of meetings becomes easy. The tool allows real-time capturing of decisions, actions, notes plus it can be shared immediately after the meeting.
Integration: The tool can be integrated with familiar platforms such as Office 365, enabling users to schedule meetings via Outlook, join meetings through Teams or Skype, and store documents in OneDrive or SharePoint, increasing workflow efficiency.
Limited Integrations: does not integrate with many commonly used business apps and tools. This could interrupt workflow and decrease productivity as users may have to shift between different platforms to complete tasks.
No Offline Accessibility: The tool doesn't offer an option for offline access. If users find themselves without internet connectivity, they would not be able to access their meeting agendas, minutes, or action items.
User Interface: Some users have noted that the interface could be improved. They find it non-intuitive and complicated, making the learning curve steeper for new users.
Document Collaboration: It lacks advanced document collaboration features which could allow multiple users to edit and annotate on the same document in real-time. This is a significant disadvantage for teams that deal with complex projects that require cooperative editing.
Limited Customizability: The tool has less scope for customization compared to its peers. There are certain fields and functions that users cannot modify or adapt according to their specific needs, which can potentially limit its efficiency in specific scenarios.

Pick #4

Hypercontext is a feature-rich meeting tool designed to streamline and enhance the overall meeting experience in a business setting. It offers an integrated platform that facilitates productive team meetings by providing a range of functions such as collaborative agenda creation, goal setting, automated meeting reminders, and action item tracking. Additionally, aids in maintaining persistent meeting notes that can be referred back to, ensuring that everyone understands the discussion and decisions made. In effect, it nurtures an environment of transparency and efficiency, making it an effective meeting tool for teams of all sizes.

Scalable Agenda Collaboration - allows for all team members to contribute to meeting agendas in real-time. This ensures every perspective is considered and increases participant engagement.
Integrated Follow-up System - automatically keeps track of action items and assigns them to specific team members, enabling effective follow-up after meetings and ensuring tasks are completed in a timely manner.
Team Meeting Analytics – offers unique insight using meeting analytics. This allows teams to gauge meeting effectiveness, time consumption and track progress over time, facilitating continuous improvement of team meetings.
Real-Time Documentation - With, meeting minutes are documented in real time. This dynamic logging contributes to better record keeping, streamlined updates, and eliminates the need for lengthy post-meeting follow-ups.
Integration with Other Tools - has the ability to integrate with other workflow tools such as Slack, Google Calendar, and Microsoft Teams. This provides a consolidated platform for all necessary work applications which enhances convenience and team productivity.'s interface can be slightly complex for first-time users, especially those not familiar with effective meeting tools in general. This complexity can potentially slow down the ease and speed of adapting to this tool.
While does facilitate agenda creation, it does not offer an extensive variety when it comes to customization of agendas and meeting protocols which may limit users who require a more tailored approach to meetings.
There's a lack of integration with some major productivity and project management tools, which implies that users might not be able to have a seamless workflow among the different platforms they use.
Feedback and post-meeting follow-up features are not as robust as with other effective meeting tools. This can make it challenging for managers or team leaders to understand how the meeting could be improved for the future. does not support voice or video conferencing within the platform. This means that all video conferencing needs to be done through another application, which might be inconvenient for users looking for a comprehensive meeting management tool.

Pick #5

Lucid Meetings is an effective meeting tool designed to facilitate seamless and productive virtual collaborations. It incorporates features such as meeting scheduling, shared agendas, collaborative note-taking, and action item tracking, that make online meetings manageable and result-oriented. This tool also supports interactive meetings with features allowing real-time polls, voting, Q&A, and commenting. Besides, it includes options for document sharing, automatic transcript generation, and minutes distribution, which significantly streamline the process of information sharing and follow up., therefore, helps users conduct structured, engaging, and transparent meetings, enhancing their overall meeting quality and efficiency.

Comprehensive Meeting Lifecycle Management: provides tools to manage the complete lifecycle of meetings, from agenda preparation, to conducting the meeting, and then documenting the meeting outcomes. This holistic approach ensures a structured management of meetings leading to better organization and outcomes.
Interactive Agenda and Document Sharing: The platform allows participants to collaborate on meeting agendas in real-time, and also has the ability for document sharing, ensuring everyone has access to the necessary data and updates.
Action Item & Decision Tracking: features built-in action item tracking and decision logging functions. This ensures all important steps and resolutions made during the meeting are accounted for and followed up on, enhancing accountability and productivity.
Visual Meeting Templates: offers a suite of visual meeting templates which makes it easy to structure your meetings, create meeting agendas, and align your meeting objectives, thus, leading to more productive meetings.
Integrated Audio & Video Conferencing: supports integrated audio and video conferencing. This feature provides seamless collaboration easy for teams that are distributed across different locations.
Limited File Sharing - While LucidMeetings facilitates online collaboration, it does not feature extensive integrated file sharing or cloud storage capabilities. This may necessitate the use of additional tools or services, making the process less centralized and potentially resulting in disorganization.
Limited Visual Collaboration - LucidMeetings lacks advanced annotation and co-browsing features which other meeting software typically include. This may hamper the collaborative process in brainstorming sessions or interactive workshops.
Limited Customization - LucidMeetings is not as flexible as some other platforms in terms of customization and user interface. Users may find it challenging to customize the platform to cater to specific needs or preferences.
No concurrent breakout rooms - Unlike other platforms like Zoom, LucidMeetings does not support the creation of breakout rooms. This could limit the platform's effectiveness in larger meetings where group discussions or team working is needed.
Absence of Audio and Video Recording - LucidMeetings lacks in-built audio and video recording, which means that it could be less useful for individuals or businesses that want to capture and revisit the details of their meetings or presentations.

Pick #6

Beenote is a comprehensive meeting management tool designed to streamline and improve the effectiveness of corporate meetings. It helps in the entire process of organizing meetings, from scheduling, creating agendas, recording minutes, to tracking tasks. The platform also promotes accountability by allowing participants to follow-up on task progress. With features like time tracking, automated reminders, and analytics, assists in improving productivity, saving time, ensuring engagement, and decreasing the number of unproductive meetings, leading to improved efficiency in a business setting.

Agile Meeting Management: provides agile meeting management, facilitating smooth scheduling, preparation, and follow-up of meetings. It allows faster decision-making and improves productivity by ensuring that meetings stay focused and goal-directed.
Structured Minutes:’s real-time collaborative minutes feature is designed to provide structured, actionable and easy-to-understand minutes. This ensures that the valuable information discussed in meetings is documented properly and accessible to all attendees afterwards.
Task Assignment and Tracking: has an integrated task management system for assigning tasks during the meeting. The progress of these tasks can be tracked easily, making it an invaluable tool for managing accountability and ensuring that decisions made in meetings are executed.
Integration Facilities: can be seamlessly integrated with other calendar, email, and video conferencing systems like Google Calendar, Microsoft 365, and Teams. This ensures a more integrated and streamlined workflow, saving time and boosting efficiency.
Meeting Analytics: offers advanced meeting analytics that supplies data about meeting duration, participation, topics discussed, and more. These insights can prove essential in improving meeting productivity and effectiveness in the long run.
Limited Customization: does not offer substantial customization options in terms of meeting interfaces and templates. This may result in a less personalized feel for your team as compared to your company culture or personal preferences.
Lack of Integration: lacks integrations with a few popular services like Dropbox and Google Drive. This lack of integration could be a significant hindrance to teams that rely heavily on these platforms for document sharing and collaboration.
Difficulty in User Navigation:'s user interface is not as intuitive and user-friendly as some other meeting tools. It may take some time for a new user to navigate around and understand the functionalities, hence affecting the efficiency.
Absence of Audio/video Conferencing: Unlike some other meeting management tools, does not support audio or video conferencing within the tool itself. This might mean the need for an additional tool to conduct the actual meeting.
Limited Language Options: system supports only English and French languages. If the team members are from different countries and do not understand these languages, it can be a big obstacle in utilizing this tool effectively.

Pick #7

MeetingBooster is a powerful cloud-based meeting management system that aims to streamline and optimize the entire meeting process, making it an effective tool for businesses. Aside from offering scheduling features, provides extensive functionalities including automated meeting minutes, action item tracking, and decision documentation. It also fosters collaboration by enabling users to share and discuss agendas and deliverables in a centralized platform. The tool’s dedicated reporting feature offers insights into meeting productivity, thereby enhancing effectiveness and efficiency. By facilitating pre-meeting preparation to post-meeting follow-ups, reduces common inefficiencies, fostering a productive & effective meeting environment.

Efficient Meeting Preparation - allows businesses to easily create an organized agenda, delegate tasks prior to the meeting, and notify attendees beforehand. This helps meetings start on time and be more focused.
Real-Time Note Taking - During meetings, participants can collaboratively take notes, which helps record decisions, discussions, and agreed action steps more efficiently. This ensures everyone is on the same page and boosts productivity.
Task Tracking - automatically tracks tasks assigned during meetings. Managers can visually track the progress of tasks, helping ensure accountability and progress toward meeting objectives.
Comprehensive Meeting Minutes - With, meeting minutes are instantly generated after each meeting which includes all details such as the attendees, discussions, decisions, and task responsibilities. This helps to prevent misunderstandings and facilitates smoother communication.
Integration Capability - can be easily integrated with common calendar systems like Outlook. This benefit allows users to schedule and manage meetings without switching between different software.
Limited Integration Options: tends to lack comprehensive integration with other productivity tools. Many users may rely on a multitude of tools for their day-to-day activities, and the lack of integration can lead to an inefficient workflow.
Interface Complexity: Although the software is enriched with tons of useful features, its user interface can seem quite complicated to new users. It requires a learning curve, which can result in slowing down the meeting preparation and follow-up process.
Lack of Advanced Customizations: While does offer some degree of customization, it does not provide enough advanced options, which would be desired by higher end organizations seeking a more tailored meeting management software.
Tendency toward Redundancy: The application attracts criticism for generating too many emails summarizing the meeting events that can lead to unnecessary redundancy.
Limited Visual Display Options: offers limited options when it comes to visualizing meeting data. The ability to present information visually, such as through graphs and charts can make it easier to understand the results of a meeting, which is ironically missing.

Pick #8

MeetingKing is a versatile and user-friendly software designed to streamline and enhance meeting processes, making it one of the most effective meeting tools. The platform allows users to schedule, organize, and minutely structure meetings, with features such as automatic task assignment, advanced agenda setting, and professional minute taking capabilities. Additionally, it provides a centralized space for conducting discussions, tracking decisions, and follow-ups, thus ensuring every attendee is on the same page and enhancing the overall productivity of the meeting. Coupled with efficient email notifications, collaboration tools, and compatibility with various calendar systems, simplifies the process of managing meetings effectively, making it ideal for both smaller groups and large-scale corporations.

Meeting Preparation and Structuring: MeetingKing facilitates the scheduling and planning of meetings. You can easily create an agenda, assign tasks beforehand and set timelines. This results in having more structured and focused meetings.
Clear Communication: With MeetingKing, each participant receives the meeting invitation with the time, place (or online link) and the agenda ahead of the meeting. This clear communication minimizes the chances of confusion or misunderstandings.
Real-time Collaboration: Users can contribute their ideas or comments in real-time during the meeting. There is also the feature of creating and assigning tasks during the meeting, which can increase engagement and active participation.
Easy Documentation: MeetingKing automates minute-taking, significantly reducing the time and effort spent on this task. The minutes include all decisions, tasks and notes, and are immediately available and shareable after the meeting.
Task Tracking and Follow-up: The platform automatically tracks the tasks assigned in meetings and sends out email reminders to ensure timely completion. One can easily see the status of all tasks with the task manager and in your next meeting you can easily discuss progress. This feature helps to ensure accountability and follow through on commitments.
Limited File Sharing Capabilities - has limited file sharing capabilities, which can result in difficulties for groups who need to exchange numerous or large files during meetings.
No Real-Time Collaboration - The tool does not support real-time collaboration during the meeting, which means participants can’t make instant changes or edits on the same agenda or notes at the same time.
No Native Video Conferencing - Although it can integrate with other online meeting software, itself does not have in-built video conferencing capabilities. This means you'll need to use another app or software alongside it for video meetings.
Limited Customization - Unlike some other meeting tools, does not offer extensive customization options. This can make it less flexible and possibly not suitable for specific unique scenarios that some businesses may require.
Interface Not Very Intuitive - While it provides the basic meeting management functions, the interface of is often reported to be not very user-friendly. This can result in a steep learning curve, particularly for less tech-savvy users.

Pick #9

Magic Minutes is a comprehensive platform designed to streamline and enhance the efficiency of meetings. It offers a suite of effective meeting management tools which include automated agenda creation, allocation of action points, collaborative sharing of meeting minutes, and time-tracking features. By digitizing traditional meeting processes, it transforms chaotic, time-consuming meetings into structured, goal-oriented collaborations. The platform ensures meticulous record-keeping and follow-up on action items, thus promoting accountability, facilitating decision-making, and ultimately improving the productivity of teams.

Automated Action Points - MagicMinutes streamlines the process of monitoring meeting action points. It helps team members see their responsibilities clearly and track them from allocation to completion, thus enhancing productivity and ensuring timely execution.
Meeting Management Integration - One key advantage of MagicMinutes is its capability to integrate all aspects of a meeting. It allows users to share the agenda beforehand, add minutes on the go, and continue communication even after the meeting ends.
Accurate Time Tracking - The tool provides a countdown timer function that ensures meetings stay on track and finish on time, thus promoting efficient time management.
Collaborative Environment - MagicMinutes promotes a shared workspace where team members can collectively update meeting agendas, action points and communicate ideas, resulting in enhanced team collaboration.
Cloud-Based Accessibility - MagicMinutes works on a cloud-based platform, ensuring access to your meetings' information anytime and anywhere. This provides flexibility and ease, particularly useful in a global or remote-working team setup.
Limited Customization - Magic Minutes doesn't seem to provide as much customization options in terms of meeting agendas compared to other platforms. This could limit the functionality for firms that require more personalized setup for their meetings.
Delay in Synchronization - Users have reported occasional delays in real-time synchronization. This causes the updates they make in the meeting agenda to not appear immediately to all participants which can hinder productivity during meetings.
Absence of Video Conferencing - Currently, Magic Minutes does not support video conferencing within its application. For meetings that require the added depth of video, another platform would need to be utilized alongside.
Limited Integration - Magic Minutes lacks integration with some popular digital tools such as Google Workspace or Slack. This might cause additional work for users having to use multiple applications simultaneously for a single task.
User Interface - Some users have mentioned that the platform's user interface can be complex and not as intuitive compared to other meeting tools, taking more time for users to familiarize themselves.

Pick #10

Agreedo is a highly effective meeting tool designed to streamline and improve the process of conducting and managing professional meetings. It helps users to create meeting agendas, set and track meeting goals, as well as ensure that all points of discussion and action items are addressed. Its features include real-time collaboration, task assignment, and tracking of meeting minutes, tasks and decisions, greatly enhancing team productivity and communication. The platform’s interactive nature promotes active participation and accountability among team members, leading to more efficient and result-driven meetings.

Structure and Organization - Agreedo offers a platform to clearly define meeting agendas, assign tasks during the meeting, and document results in a systematic and organized manner.
Action Items Tracking - This tool supports tracking of action items generated during the meeting. It makes sure that nothing falls through the cracks by alerting responsible parties about their tasks, thus ensuring accountability.
Collaborative Decision Making - Agreedo allows participants to collaborate and vote on decisions online. This increases engagement and helps in achieving consensus faster.
Integration with Other Tools - Agreedo integrates with other productivity tools such as Outlook and Google Calendar, allowing users to share meeting details and reminders seamlessly across platforms.
Standardization of Meeting Minutes - Agreedo standardizes the way minutes are taken and shared after each meeting. This ensures everyone understands the decisions made and the tasks assigned, reducing confusion and risk of misunderstanding.
Limited Customization Options: provides limited options for customization compared to other effective meeting tools. The lack of flexibility might be restrictive for some users who want to shape the platform according to their specific needs.
Absence of Advanced Moderation Tools: lacks advanced moderation tools for enforcing meeting rules, managing participants, and controlling aspects of the dialogue. This can make it tough to maintain order and regulate the meeting flow effectively.
Inadequate Analysis and Reporting Options: provides a basic overview of meetings, but it doesn't offer in-depth analytics or reporting options that might be necessary for a comprehensive evaluation of meetings and taking data-driven decisions.
No Real-Time Collaboration Features: While allows for the creation and sharing of meeting agendas, it lacks real-time collaboration features that other meeting tools provide. This makes it less conducive to brainstorming and collective problem-solving sessions.
Limited Integration with Other Tools: has limited integration capabilities with other productivity and communication tools. This can result in lower efficiency as users might have to switch between multiple platforms to accomplish different tasks related to meetings.


What are some of the top meeting tools available today?

Some of the most popular meeting tools used today are Zoom, Microsoft Teams, Google Meet, Slack, and Cisco Webex. Each one has unique features, such as video conferencing, screen sharing, instant messaging, and file sharing.

How can meeting tools enhance productivity in a business setting?

Meeting tools can enhance productivity by enabling real-time communication and collaboration regardless of location, reducing time wasted on travel for face-to-face meetings. They also provide features such as screen sharing and recording for future reference, which can enhance understanding and decision-making.

How secure are online meeting tools?

Reputable providers of online meeting tools aim to adhere to the highest standards of security including end-to-end encryption, two-factor authentication and clear privacy policy. However, the level of security can depend on the specific tool. Users should always ensure they are using the latest version of any software to ensure they have the most recent security updates.

How do web conferencing tools accommodate large meetings or webinars?

Web conferencing tools often have options to host large meetings or webinars, supporting hundreds or even thousands of participants. Some have features like mute/unmute participants, conduct polls/surveys, record sessions, and control who can share their screen.

Can I use meeting tools even if my team is small or it's just a one-on-one meeting?

Yes, meeting tools can be used for any size of meeting, from one-on-one sessions to large conferences. For smaller or one-on-one meetings, they offer features like video chat, screen sharing, and direct messaging that can enhance communication and collaboration.