Yes, we all have too many let's at least stay organized! → Discover ZipDo

How To Run A Bug Review Meeting

A Bug Review Meeting should be planned to carefully discuss and prioritize identified bugs, delegate the responsibilities to team members, evaluate progress and suggest solutions for fixing them.

A Bug Review Meeting, also known as Bug Triage or Defect Triage, is a structured meeting involving key stakeholders including project managers, quality assurance engineers, and developers, primarily with the objective to review, prioritize, and allocate resources to fix identified software bugs or defects. In this meeting, every discovered bug is scrutinized, its severity and impact on the product are determined, and decisions are made whether to fix the bug immediately, delay the fix, or reject it if it is not deemed significant. The purpose of these meetings is to ensure that the development process remains efficient, resources are effectively utilized, and the highest quality product is delivered to the client.

What is the purpose of a Bug Review Meeting?

The purpose of running a bug review meeting as a leader is to identify and resolve software defects efficiently and collaboratively. By bringing together developers, testers, and other stakeholders, the meeting facilitates open discussion, problem-solving, and decision-making to ensure that bugs are acknowledged, prioritized, and addressed in a timely manner, ultimately improving the overall quality of the software product.

How To Run A Bug Review Meeting: Step-By-Step


Step 1: Preparation

The initial step in preparing for a meeting is to compile comprehensive information about the detected bugs. This involves obtaining bug reports, identifying details of the bugs, their occurrence, severity, and potential impact. Prior to the meeting, it’s imperative for all participants to thoroughly familiarize themselves with these details to ensure a productive discussion. This creates room for efficient problem-solving, allowing the team to brainstorm potential solutions with complete understanding of the issues at hand.

Next Step

Step 2: Scheduling

To ensure successful collaboration, arrange a meeting at a time and date that suits all key stakeholders. Participants may represent different roles, like project managers, developers, or QA testers. A mutually agreed slot encourages participation, enhances productivity, and subsequently promotes effective decision-making in the meeting.

Next Step

Step 3: Assigning Roles

When organizing meetings, proper role assignment – including roles like the facilitator, notetaker, timekeeper, and decision-maker, is crucial. Each position has varying responsibilities, distinctly contributing to the meeting’s flawless execution. A facilitator handles direction, a notetaker records key points, a timekeeper monitors schedule adherence, and a decision-maker enforces conclusions.


Want to run a better meeting? Try ZipDo, our Meeting Note Software.

  • Connect your Google Calendar
  • Automatically create a note for every meeting
  • Organize your meetings and meeting notes in a channel like Slack
Learn more about ZipDo
Next Step

Step 4: Setting the Agenda

Defining a clear agenda for a meeting is imperative for keeping the conversation focused and ensuring efficiency. Each point on the agenda should not only be a brief overview of each topic to be discussed, but it should also prioritize starting with the most critical issues, such as significant system bugs. This clear structure navigates the conversation, aids in preparation, and helps set expectations, outcomes and allocation of time, resulting in a productive and rewarding meeting.

Next Step

Step 5: Conducting the Meeting

The bug review meeting enables the team to systematically address each detected bug through in-depth discussion, determined by set priority levels. The objective is to identify the origin, formulate resolution strategies, delegate the associated task, and establish a reasonable deadline for its resolution ensuring efficient workflow.

Next Step

Step 6: Making Decisions

After engaging in a comprehensive discussion about each software bug, decisions are necessary concerning their priority and assignment. This involves designating the individuals responsible for resolving each issue. Subsequently, the plan of action for addressing the bugs, comprising specific tactics, strategic plans, and projected timelines, should be clarified to ensure a smooth and efficient rectification process.

Next Step

Step 7: Documenting and Tracking

Documenting all the discussions, decisions, and planned actions tasks is crucial in any meeting as this presents a chronological account that attendees can reference later. This does not only serve as a reminder for the participants, but it’s also beneficial to anyone who couldn’t attend the meeting. It’s also essential to track the progress of specific tasks such as bug fixes, ensuring all issues are addressed promptly. This continuous tracking and reporting boost overall productivity and efficiency within the organization.

Questions to ask as the leader of the meeting

1. What was the root cause of the bug?
Explanation: This question helps the leader identify the underlying issue that led to the bug’s occurrence. Understanding the root cause is crucial for preventing similar bugs in the future.

2. Can you explain the impact of the bug?
Explanation: Knowing the impact of the bug helps the leader assess its severity. The leader can then prioritize the bug fixes based on its impact on the system, users, or business operations.

3. How was the bug detected?
Explanation: Understanding how the bug was detected helps the leader assess the effectiveness of the testing process. It allows for identification of any gaps or areas that need improvement to ensure better bug detection in the future.

4. Were there any warning signs or indicators that could have prevented this bug?
Explanation: This question encourages the team to analyze if there were any signals or indications leading up to the bug. Identifying warning signs helps prevent potential similar issues and promotes proactive bug prevention.

5. Did the bug occur due to a recent code change?
Explanation: Identifying if the bug was a result of recent code changes helps determine if there is a need to improve the code review process or implement stricter version control protocols to minimize future bugs.

6. Were there any lessons learned from this bug?
Explanation: Identifying lessons learned promotes a culture of continuous improvement. It helps the leader and the team gather insights that can be applied to future projects, improving overall code quality and reducing the likelihood of bugs.

7. What steps can we take to prevent similar bugs in the future?
Explanation: This question encourages the team to think proactively and identify preventive measures. It focuses on finding ways to enhance the development process, implement better testing strategies, or improve code quality to minimize future bug occurrences.

8. Are there any additional resources or support needed to address this bug effectively?
Explanation: By asking this question, the leader ensures that the team has the necessary tools, resources, or support required to address the bug properly. It promotes a collaborative environment and ensures the team’s success in bug fixing.

9. Are there any implications or dependencies of fixing this bug?
Explanation: Understanding the implications and dependencies of bug fixes helps the leader evaluate the time and effort required. It allows for better prioritization of bug fixes and coordination with other ongoing projects.

10. How can we communicate the resolution of this bug to relevant stakeholders?
Explanation: This question emphasizes the importance of effective communication. It ensures that the leader and the team consider informing relevant stakeholders about the bug’s resolution, minimizing any potential impact on end-users or other stakeholders.

Learn how to prepare a Bug Review Meeting

As the leader preparing for a bug review meeting, it is crucial to create a comprehensive agenda. Start by listing all the key bugs that need to be addressed. Include clear explanations of each bug and prioritize them based on severity. Allocate sufficient time for each bug and allocate resources accordingly. Finally, share the agenda with all participants in advance to ensure a smooth and productive discussion.

→ Read More

Want to increase your meeting productivity? Use our meeting template to kickstart your next meeting.

See Bug Review Meeting Template
Meeting Template Icon

Software tools to facilitate a Bug Review Meeting

Software plays a crucial role in facilitating bug review meetings for leaders. It helps them streamline the process of identifying, tracking, and resolving bugs efficiently. By providing a centralized platform to log and prioritize bugs, leaders can easily assign tasks, track progress, and communicate with the team. This ensures a smooth bug-fixing workflow and enables leaders to make data-driven decisions to enhance overall product quality.


Running a bug review meeting can significantly enhance the efficiency of your team and the quality of your product. It all comes down to embracing a structured approach, being thorough, yet focused, and promoting open and constructive communication. A well-organized bug review meeting not only uncovers software errors but creates an environment where everyone becomes oriented towards problem-solving and continuous improvement. By following these steps, you’ll be able to conduct better bug review meetings, streamline your troubleshooting process, and ultimately make your software product more robust, user-friendly, and competitive.


What is the purpose of a Bug Review Meeting?

The purpose of a Bug Review Meeting is to review, discuss, prioritize, and strategize on how to handle the reported software bugs or issues. The team evaluates each bug, its severity, and its impact on the users and decides the priority level for its resolution.

Who should attend a Bug Review Meeting?

Typical participants in a Bug Review Meeting include, but are not limited to, software developers, quality assurance specialists, product managers, and sometimes stakeholders. They all play an important role in understanding and devising suitable solutions for the bugs.

How is a bug prioritized in a Bug Review Meeting?

The prioritization of a bug usually depends on its severity, frequency, and the impact it has on a user’s experience. Critical bugs – those that cause system crashes or major functionality issues – are typically prioritized higher than minor bugs which are mere inconveniences.

What are the possible outcomes of a Bug Review Meeting?

The outcomes of a Bug Review Meeting include a prioritized list of bugs to be addressed, assigned team members to handle each bug, and a clarified understanding of each bug’s impact on the overall user experience. Occasionally, the meeting may lead to the discovery of underlying software design issues that need to be addressed.

How often should a Bug Review Meeting occur?

The frequency of Bug Review Meetings can really depend on the project and how often new bugs are found. Some teams might consider weekly meetings, while others may hold meetings bi-weekly or monthly. In some cases, it’s best to conduct these meetings after every major software release or update.