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The 10 Best Beenote Alternatives

The article discusses ten superior alternatives to Beenote, an online meeting management software, in terms of features, functionality, and user experience.

Learn more about our top picks for: Beenote Alternative

While Beenote is a resourceful meeting management software that offers functionalities like task management, meeting planning, and record tracking, someone might look for an alternative due to specific reasons. These could include the need for more advanced features not available in Beenote, such as in-depth analytics or AI-driven insights, compatibility issues with existing systems, preference for a more intuitive user interface, or budget constraints if the pricing plans of Beenote do not fit within their financial plan. Other reasons might include dissatisfaction with customer support or user experience, or the need for a solution that is more tailored to their industry or business size.

Why would you look for Beenote Alternative alternative?

In the fast-paced world of business meetings and project management, a software solution that seamlessly adapts to ever-changing needs is crucial. Beenote, while offering a range of features, may not fully align with the specific requirements or workflow of every team or individual. Whether it’s the desire for more customization options, improved integration capabilities with other tools, or a more intuitive user interface, looking for an alternative to Beenote signifies a step towards optimizing productivity and collaboration within teams. The goal is to find a software that not only matches but anticipates the dynamic demands of modern workplace environments.

Moreover, as businesses grow and evolve, so too do their software needs. An alternative to Beenote might offer better scalability options, allowing teams to expand their use of the software as they grow, without encountering performance issues or prohibitive cost increases. Additionally, different industries often have unique requirements and compliance standards that a one-size-fits-all solution like Beenote might not fully meet. Exploring alternatives can lead to discovering a tool that offers more tailored features, ensuring that every aspect of the business’s operations is supported and enhanced by the software it uses.

The Best Products

Beenote Alternative: Our Recommendations

Pick #1: Our Software


ZipDo, a high-efficiency meeting management software, is set to redefine collaborative team dynamics with its esteemed ability for note-taking, classification, and distribution during meetings. The software’s real-time note-taking functionality enables teams, regardless of size, to merge their efforts seamlessly, reducing the hassle of passing around notes manually, and ensuring everyone maintains the same perspective throughout meetings.

A remarkable feature offered by ZipDo is its live note-taking capability. This function ensures everyone present in meetings remains updated, removing the necessity for a manual note exchange. After meetings, participants can conveniently amend or supplement the notes, guaranteeing the most current information circulation.

Excelling in the field of note arrangement, ZipDo facilitates such notes to be easily sorted into channels or directories. Search-facilitated notes improve expediency, facilitating speedy access to particular details without the need for lengthy scrolling or manual retrieval.

Highlighting the security aspect, ZipDo’s note allocation offers meticulous access control, endorsing the secure exchange of data with colleagues, clients, or partners. Its integration with calendars automates cooperative note development for each session, eradicates manual data entry.

To sum it up, ZipDo is an intuitive software offering a comprehensive suite of utilities that enhances team productivity, collaboration, and project administration. Its instantaneous note-taking, collective editing, orderly arrangement, searchability, secure sharing, and easy integrations render it an indispensable asset, streamlining meeting administration and ensuring effective project progression.

Pick #2 is a compelling alternative to for meeting management software. This platform excels in facilitating effective and efficient conversations by providing a shared space for meeting agendas, action items, and feedback. While Beenote also offers agenda and minute management, it’s the robust collaborative features that make stand out. Its integration with popular workspace tools like Slack, Microsoft Teams, Google Calendar, and Zapier makes it a seamless addition to any workflow. Additionally, it’s noted for its ability to coach users on leadership and management practices, providing a unique blend of productivity and professional development that does not offer.

Superior Collaboration - Unlike Beenote, offers more advanced communication features like direct integration with teamwork platforms such as Slack, making it simpler for users to collaborate and stay connected.
Enhanced Workflow Integration - showcases an improved ability to integrate into common workplace tools like Google Calendar, Outlook, Office 365, Zoom, and Asana, thus providing more seamless user experience.
Advanced Feedback Tools - has a unique structure for implementing feedback processes in the work environment, as it facilitates continuous and real-time feedback, giving teams a more dynamic feedback ecosystem as compared to Beenote.
Streamlined one-on-ones and team meetings: offers structured and actionable agendas making one-on-ones and team meetings more efficient. This could present an upgrade to Beenote's framework.
Greater Customization – offers more flexibility with respect to customization, allowing users to mold the software to meet their specific needs better. Compared to Beenote, this ability to tailor processes can provide a more personalized interface and user experience.
Lack of Vote Casting: Unlike Beenote, doesn't offer the ability to cast votes during meetings. This feature is helpful when team decisions need to be made and a consensus needs to be reached.
No Audio and Video Recording: Beenote allows you to record meetings for future reference. However, this feature is not available on This can be problematic when team members miss a meeting or when there's a need to revisit discussions.
Limited Task Management: is not as robust a task management tool as Beenote, which allows for more detailed tracking and delegating of tasks. This might lead to less productivity and efficiency.
Learning Curve: has a slightly more complex interface compared to Beenote, which features a more simple and user-friendly design. This could lead to an increased learning curve and slower adaptation for the team.
Absence of a Native Timer: Beenote comes with a native timer to manage the duration of your meetings, an essential feature not present in This can affect the time efficiency of meetings.

Pick #3 is a comprehensive meeting management platform, providing a strong alternative to handles all aspects of meeting management workflow, including scheduling, preparatory tasks, minute taking, action items, and follow-ups. Its intuitive and user-friendly interface offers a more efficient method to manage project data and orchestrate team communication. Through streamlined data management, project tracking, AI-powered analytics, and easy integration with various other apps such as Google and Slack, provides effective team collaboration and productivity. It not only allows easier management, but also intelligent archiving of meetings and robust security, thus potentially offering more advanced features than

Robust AI Capabilities - offers AI-driven meeting assistance which supports decision-making efficiency and accuracy by providing necessary insights, data analytics, and reminders. This AI-enhancement is highly advanced compared to Beenote's more standard, manual features.
Advanced Integration - provides seamless integration with multiple tools such as Google Calendar, Office 365, Slack, etc, making it more adaptable and versatile in the work environment than Beenote.
Per Meeting Workspace: Unlike Beenote, provides a unique workspace for each meeting, keeping the discussions, notes, follow-ups, decisions, and knowledge around each meeting confined to one place. This results in better organization and fewer chances of misinformation.
Meeting Intelligence: One of the key advantages of over Beenote is the implementation of Meeting Intelligence which means it not only captures and stores meeting data but also process, analyze and represents them in a manner which can bring insightful decisions, thus enhancing productivity.
Customizable Permissions: With, users can set different permission levels for team members or even outside collaborators for each project, offering flexibility that Beenote does not incorporate.
Limited Integration: Unlike Beenote that offers easy integration with multiple calendars, email, and project management tools, has limited integration capabilities making it less flexible and adaptable for users' workflows.
Usability Issues:'s user interface might not be as intuitive or user-friendly as Beenote's, potentially slowing the learning curve and decreasing the productivity of new users.
Lack of Voice Recognition: Beenote provides an efficient voice recognition feature for meeting transcription, a feature absent in, making creating action items and meeting records more challenging.
Meeting Voting System: Beenote provides a meeting voting system, allowing team members to vote on key issues. This feature is not present in, making it less versatile for democratic decision-making processes.
Limited Customizability: While Beenote offers more customizability in formatting notes and creating agendas,'s toolset may be seen as more restrictive, which might impact productivity and user satisfaction.

Pick #4

MeetingDecisions is a comprehensive tool that specializes in efficient meeting management and team collaboration. As an alternative to Beenote, it offers similar functionalities such as agenda planning, task assignments, and decision tracking, but differentiates itself by offering deep integration with Microsoft Office 365. This allows users to seamlessly connect with commonly used platforms like Outlook, Teams, and OneNote. While Beenote also provides robust meeting management features, MeetingDecisions might be more desirable for companies heavily utilizing Microsoft’s suite of tools on a day-to-day basis.

Seamless Integration with Office 365 and Microsoft Teams - Unlike Beenote, Meeting Decisions has a deep integration with Microsoft platforms like Office 365 and Teams, which makes it easier for users who are already on these platforms to start using Meeting Decisions with minimal setup and learning curve.
Real Time Collaboration and Idea Sharing - While Beenote allows for group discussions and brainstorming, Meeting Decisions takes this a step further with its real-time idea sharing feature, which allows for a more dynamic and interactive meeting experience.
Post Meeting Follow-Ups - Meeting Decisions allows users to assign tasks and deadlines during the meeting itself and also send automatic follow-ups after the meeting, making it easier to track progress and ensure accountability.
Personalized Dashboard - Meeting Decisions features a personalized dashboard that shows the upcoming meetings, recent notes, and tasks in one place. This is a unique feature which adds more convenience for the user unlike the interface of Beenote.
AI-Powered Summaries - With its AI-powered meeting summary feature, Meeting Decisions can automatically generate concise and meaningful summaries after every meeting, which can save a significant amount of time and effort compare to the manual note taking in Beenote.
MeetingDecisions is built on top of Microsoft Teams and Office 365. If your organization is not already using Microsoft-based products, or have a different productivity suite in place, it may be inconvenient and complex to integrate it into your workflow.
It lacks advanced decision tracking features compared to Beenote. In Beenote, a task can be assigned with due dates, progress tracking, and follow up. While MeetingDecisions has task assignment, the tracking is not as comprehensive.
MeetingDecisions does not have built-in voice recognition and transcription services like Beenote. This means you need to rely on manual note-taking during meetings, which can affect the overall productivity and accuracy of record keeping.
Beenote has the capability to manage and organize committee meetings. This is an extensive feature that allows users to manage multiple meetings for different committees and keep track of schedules, agendas, and attendances. MeetingDecisions does not have this explicit function.
Beenote offers more customization opportunities than MeetingDecisions, like custom agenda templates and branding within the software platform. This can be a downside for organizations looking to maintain consistent branding across their tools.

Pick #5, previously known as SoapBox, is an alternative to for meeting management software. Hypercontext offers an integrated platform for teams to prepare, organize, track, and set goals for meetings all in one place. It helps facilitate team collaboration by allowing users to build shared agendas, set and track goals (OKRs), gather feedback, and document conversations – aiming for full transparency and efficiency. While also provides meeting management functionality, the main difference lies in the way they are executed and their additional features. Hypercontext’s emphasis on goal setting and tracking gives it an edge for teams seeking to follow a more OKR-oriented approach, making it as an innovative alternative to

Hypercontext facilitates a more versatile and dynamic agenda creation. Compared to Beenote, it allows for more interactive collaboration when setting meeting agendas, with contributors being able to easily comment and contribute to the agenda ahead of time.
Hypercontext introduces conversation starters to aid in meeting facilitation, which is a feature not available in Beenote. These can help promote open communication and more successful meetings by prompting discussions on key issues.
Hypercontext offers built-in goal tracking features. This makes it easy for teams to keep track of their progress on objectives directly within the platform, which can be more efficient than Beenote's approach of integrating other software for progression tracking purposes.
Hypercontext presents a stronger focus on continuous 1:1 meetings. Its systems and features are set up to support, nurture and improve these important meetings, something that Beenote doesn't have as strong a focus on.
Hypercontext's strong integration capabilities enable it to link with various third-party apps such as Google Calendar, Microsoft Calendar, Slack, Microsoft Teams and more. Although Beenote does provide some integrations, the scope is more limited compared to Hypercontext.
Hypercontext does not provide transcription services, a feature available in Beenote. Transcribing can be a useful function in the process of note-taking as it allows users to convert spoken language into written form and is ideal for recording minutes in conferences and meetings.
In Hypercontext, there isn't any built-in voice command feature like in Beenote. The Beenote system allows you to control your meeting software with your voice, which can be a beneficial function that improves ease and convenience for users.
Beenote provides additional support for delegation of tasks, where one can assign roles and responsibilities for the agenda items. Hypercontext, on the other hand, does not provide detailed role assignment options, which can be a slight setback for project managers organizing tasks and team members.
Unlike Beenote, Hypercontext is not built around compliance. Beenote is ISO 27001 certified and ensures all notes, minutes and tasks adhere to governance rules and archival requirements, and even facilitates audits. Hardcore IT industries or sectors where compliance matters would find Hypercontext less suitable.
Hypercontext lacks the capability for integration with other services like Outlook, Google Calendar, and Office 365 which Beenote offers. This can limit the scope of how users can incorporate the tool within their everyday workflow.

Pick #6

Lucid Meetings is a robust online meeting management platform and can be seen as an alternative to It provides various features that facilitate the planning, running, and tracking of meetings, similarly to Beenote. However, Lucid Meetings stands out with its broad range of integration capabilities with other digital tools such as Slack, Google Calendar, and Office 365, amplifying its functionality. Also, unlike Beenote, Lucid Meetings includes unique features such as a real-time shared online meeting space, visually rich meeting templates, and comprehensive facilitation guides – all designed to enhance collaboration and decision-making.

More extensive integrations: Lucid Meetings provides a broader range of integrations, including with commonly used email and messaging platforms like Gmail and Slack. This makes it perfectly fit and convenient for teams already using these tools for their daily communications.
Full-HD Video Conferencing: Unlike Beenote, Lucid Meetings allows for Full-HD video conferencing, which improves the quality of meetings and makes interacting with team members remotely more engaging and intimate.
Customizable Meeting Structures: With Lucid Meetings, you're not limited to a default structure for your meeting agendas. It allows you to create flexible, customizable structures for different meeting types, ensuring the agenda is always tailored to your team's specific needs.
Automated Follow-ups: Lucid Meetings offers automated follow-ups, sending out the meeting minutes and follow-up tasks immediately after the meeting concludes. This can help ensure accountability and track progress more effectively.
Meeting Time Optimization: Lucid Meetings includes features to help ensure meeting time is well-utilized, such as timer countdowns for each agenda item. This can help keep meetings focused and result in more efficient use of time.
Less Intuitive Interface. Compared to Beenote, LucidMeetings has a slightly more complex interface that can make navigation more difficult for new users, potentially impacting productivity and user experience.
Limited Task Management. LucidMeetings does not focus heavily on task management as Beenote does. Therefore, users who prioritize task assignments, follow-ups, and tracking might find LucidMeetings less efficient.
Fewer Integration Options. Beenote provides vast integration options that ease synchronization between different tools, whereas LucidMeetings comparatively offers fewer integration options.
Less Customizable Templates. Beenote allows users to create and customize meeting templates to their desires, while LucidMeetings has more of a one-size-fits-all approach which may not cater to all individual business needs.
Reduced Emphasis on Compliance. Beenote has a strong emphasis on compliance and legal follow-ups which is substantial in certain industries, but LucidMeetings does not have the same level of emphasis on these points, making it a less attractive alternative for users who highly prioritize these aspects.

Pick #7 is an efficient alternative to as a Meeting Management Software. It offers comprehensive services which include professional meeting management, task tracking, and streamline meeting procedures, ensuring each session is maximally productive. Its distinguishing features include the ability to delegate tasks, to get automatic reminders, create agendas in minutes, and generate professional minutes. It also offers a more extensive formatting option in comparison to Beenote. Furthermore, MeetingBooster provides broader integration options with existing MS Office tools giving it a slight edge over Beenote.

Professional Meeting Management: MeetingBooster is known for its professional meeting management which includes planning, executing, and managing follow-ups. This feature gives it an edge over Beenote, especially for businesses which manage a larger number of formal meetings.
Enhanced Task Distribution: With MeetingBooster, tasks can be assigned directly during the meeting and can be tracked until completion making it a superior hassle-free alternative to Beenote.
Advanced Search Capabilities: MeetingBooster has advanced search capabilities allowing users to search meeting minutes, decisions, tasks, etc., providing superior accessibility compared to Beenote.
Integration with MS Outlook: MeetingBooster has a strong integration with MS Outlook for scheduling meetings and sending invites. If your organization uses MS Outlook extensively, MeetingBooster provides a better seamless experience compared to Beenote.
Decision-making Tracking: MeetingBooster provides a mechanism for tracking the decision-making process throughout the organization, which can help enhance accountability and transparency better than Beenote.
Meetingbooster's interface may initially come across as complex and less user-friendly compared to Beenote, especially for new users. It has more features which, while useful, can take time to understand and navigate.
MeetingBooster does not support multi-language meetings, which may be limiting for global teams or organizations, whereas Beenote has a translation feature.
MeetingBooster has comparatively limited integration with other third-party apps compared to Beenote. This means workflows involving other software may not be as seamless.
MeetingBooster allows the automatic scheduling of meetings but doesn't offer an internal communication system for employees like Beenote does, which can simplify interactions and feedback between team members.
In contrast to Beenote's unified platform for agenda preparation, note taking, and task management, MeetingBooster segregates these tasks into different areas which may not be as efficient or intuitive for some users.

Pick #8 is an alternative to, providing comprehensive tools to manage meetings from beginning to end, similar to The platform centralizes the creation of meeting agendas, minutes, tasks, and decision-tracking into one space, thereby streamlining productivity and collaboration. Its distinguishing features include automatic task management, wherein tasks created during the meeting are automatically transcribed into to-do lists and emails are sent to the assigned members. While Beenote offers robust governance features for formal board and committee meetings, MeetingKing emphasizes efficient meeting management for a broader range of meeting types, which may appeal to a more diverse user base.

Centralized Data Management: MeetingKing offers an efficient centralized data management system, where all your meeting minutes, agendas, tasks, decisions, and discussions can all be accessed in a single platform. This consolidates all your necessary data in one place, saving you the hassle of navigating multiple platforms to collect data.
Advanced Task Management: MeetingKing’s key feature is its task management system. It allows users to assign tasks during the meeting, track progress, and even remind attendees of their assigned tasks. This could trump Beenote when it comes to comprehensive task management.
Efficient Collaboration: Unlike Beenote, MeetingKing effortlessly enables team collaboration before, during, and after meetings. Attendees can contribute to the agenda before the meeting, making it productive, and comment on minutes afterwards, enabling a wholesome team collaboration.
One-click Minutes: MeetingKing provides a unique feature of creating well-structured meeting minutes synopsis with just one click. These minutes can be referenced easily in the future giving it an edge over Beenote where such a feature may not be as efficient.
Integration Capabilities: MeetingKing has the ability to integrate with your existing email clients such as Google and Microsoft (Office365/Outlook). This can make scheduling and adding participants from your contact easier and convenient as compared to Beenote.
Limited Integration: Beenote offers integrations with Microsoft Office 365, Google Calendar, and many other tools which a business might be using. On the other hand, MeetingKing has fewer integrations, which may make it less versatile for some businesses.
User Interface: Beenote's interface is more intuitive and visually pleasing than MeetingKing's. The user experience could be more challenging for those switching from Beenote to MeetingKing.
Task Management: MeetingKing does not have as robust task management features as Beenote. Beenote makes it possible to manage tasks within your team and assign a manager to track the progress, which MeetingKing lacks.
Decision Tracking: Unlike Beenote, MeetingKing does not possess a specific feature for tracking decisions made during meetings making it harder for users to keep track of what was decided in every meeting.
Lack of Language Options: Beenote offers a multilingual platform, offering the ability for a more global user base to take advantage of its functionality. While MeetingKing supports English, the lack of other languages could be a barrier for some users.

Pick #9 is an alternative to the meeting management software Magic Minutes aims to streamline the process of planning, conducting, and following up on business meetings in a more structured and systematic way. The software offers features such as agenda creation, minute taking, assigning tasks, and monitoring action points. In comparison to Beenote, Magic Minutes offers a more focused approach to meeting management by highlighting and tracking actionable outcomes which can be vital for businesses to ensure meetings are more productive and fruitful. In addition, it also offers the ability to automatically send reminder emails to ensure task completion, making it a robust tool for team management.

Integrated Action Point Tracking: Magic Minutes has a feature where action points are created during the meeting and these can be tracked until they are completed. This removes the need for follow-ups and helps to reduce the number of forgotten or overlooked tasks that were discussed during the meeting.
Automated Minute Creation: Magic Minutes allows for automatic generation of meeting minutes based on the meeting’s agenda and the notes taken during the meeting. This can save time and ensures all important points are captured.
Rolling Agendas: Unlike Beenote, Magic Minutes has a feature of rolling agendas where unresolved issues can be automatically carried over to the next meeting’s agenda. This ensures continuity and makes it easier to monitor ongoing issues.
Personal Dashboard: Magic Minutes offers a personal dashboard that gives an overview of the meetings, tasks assigned, tasks completed, and outstanding tasks. This is a way to provide an individual his or her own customized snapshot of meetings, which can enhance personal productivity.
Flexible Meetings: Magic Minutes supports both real-time online meetings and asynchronous meetings where participants can add their contributions at a time suitable to them. This level of flexibility can be a convenient feature for teams that are geographically dispersed or have scheduling conflicts.
Less efficient task management: MagicMinutes doesn't have as comprehensive task management features as Beenote. While Beenote offers seamless integration with multiple project management tools, MagicMinutes is limited in this aspect, impacting the team's efficiency.
Lack of Transcription Services: Unlike Beenote, MagicMinutes does not provide automatic transcription services. This could lead to inaccuracies in minutes and a higher possibility of missing important information.
Limited Multi-language Support: MagicMinutes doesn't support multiple languages, unlike Beenote which offers multilingual support to cater for global teams, thus making interaction less efficient in diverse teams.
No Audio/Video Conferencing: MagicMinutes does not offer built-in audio/video conferencing features like Beenote does. This can lead to difficulties in arranging and conducting online meetings.
Lack of Integration with Email Platforms: While Beenote has an integration feature with email platforms such as Gmail, MagicMinutes doesn't. This could lead to time wastage in keeping track of meetings and tasks, impacting productivity.

Pick #10 is a platform that leverages artificial intelligence (AI) to revolutionize meeting management and productivity. While focuses on meeting scheduling, moderation, and tracking, steps further by turning conversations into actionable tasks, transcribing the meetings, briefings, and providing summaries. Unlike Beenote, goes beyond traditional meeting management, offering users next-level automation with AI for workflow management, which makes it a highly efficient alternative for those seeking a more intelligent, comprehensive, and automated meeting solution.

Enhanced AI Capabilities: has superior artificial intelligence capabilities, allowing for faster and more accurate data mining and analysis. This can be especially helpful in sorting through large amounts of data and highlights actionable insights.
Broad Integration Range: provides extensive integration with diverse platforms, enabling users to easily connect and synchronize with various sales, marketing, or customer service software.
Advanced Predictive Scoring: allows users to prioritize leads with predictive scoring, presenting a better method for qualifying potential customers and increasing conversion rates compared to Beenote.
Efficient Task Automation: The automated workflows in allow for efficient task management and resource allocation. This simplifies lead follow-ups and multi-channel campaign management.
Personalized Outreach: is known for its capacity to personalize outreach with precision at scale. This leads to more effective communication and customer engagement.
One specific disadvantage in using as a alternative lies within the meeting management feature set. offers comprehensive meeting functionalities like one-click meetings, predefined agendas, and meeting minutes whereas, primarily a sales engagement and lead scoring platform, lacks these specific meeting-related features.
In, one of the major advantages is the time tracking feature, which is particularly useful for project management. Apollo's main focus is on sales activities,including lead scoring, engagement, and pipeline management, and it does not offer any time tracking feature. supports multiple languages (English, French, Spanish, German, and many others), making it suitable for international businesses., on the other hand, is predominantly an English interface platform, which could pose limitations for non-English speaking users. allows users to integrate with different platforms including Microsoft 365, Google Workspace, and Slack for a more comprehensive workflow., on the other hand, does not offer these integrations, which could limit the usability for teams that heavily rely on those platforms. also offers functionality for creating and assigning tasks during meetings, including deadlines which makes it easier for team members to follow up on action items. While offers task management features too, it is more sales centric and does not support in-meeting task assignment, creating a gap for teams who want to maximize meeting productivity.


Beenote is the go-to software solution for individuals and organizations seeking comprehensive meeting management. It shines in environments where collaboration is key, seamlessly integrating minute-taking, agenda setting, and action item tracking in one platform. For teams that frequently hold meetings, whether in-person or virtual, and require a structured yet flexible framework to document decisions, distribute tasks, and follow up on action items, Beenote offers an unparalleled toolset. It is particularly beneficial for enterprises and institutions that prioritize governance, accountability, and the efficient management of meeting records over time.

On the other hand, an alternative software product may be more suitable in scenarios where the primary focus lies outside of meeting management. For individuals or teams whose requirements center on project management, direct communication, or specific task tracking rather than the holistic approach to meetings, choosing a specialized tool tailored to these needs might offer more value. Additionally, smaller teams or startups with limited resources and simpler meeting schedules might opt for less comprehensive software that aligns with their agile workflows and minimizes overhead, favoring a more streamlined, cost-effective solution.

Top 10: Best Beenote Alternative