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The 10 Best Agenda Software Tools

Jannik Lindner
Jannik Lindner
  • Last Updated: November 27, 2023

The 10 Best Agenda Software Tools are top-rated digital platforms designed to enhance scheduling, organization, task management, and team collaboration, demonstrating the integration of modern technology in our daily routines.

Learn more about our top picks for: Agenda Software

Agenda Software is a type of productivity tool designed to aid businesses, individuals, or organizations in organizing, scheduling, and sharing meeting agendas. It helps in aligning meeting objectives with the organization’s goals and ensures effective utilization of meeting time. The software typically offers features such as real-time collaboration, progress tracking, document sharing, and integration with calendars and email systems. Additionally, agenda software can help in the creation of meeting minutes and managing participant lists to streamline the process of decision-making and make meetings more productive and efficient.

The Best Products

Our Recommendations: Agenda Software

  1. Slack
  2. Asana
  3. Notion
  4. Google Calendar
  5. Microsoft Outlook
  6. Trello
  7. ClickUp
  8. Monday.com
  9. Wrike
  10. Todoist

Pick #1

Slack

Slack is a cloud-based collaboration tool that revolutionizes the way teams communicate, especially in a remote working environment. Although typically known for its messaging abilities, Slack also functions as an agenda software, allowing users to schedule meetings, manage tasks, and organize their daily workflow. It’s equipped with both direct messaging and channel communication, in addition to file sharing capabilities. Furthermore, Slack provides integration with many other tools like Google Calendar for scheduling and deadline reminders, making it a one-stop corporate communication tool, thereby streamlining productivity and improving efficiency.

Integrated File Sharing - Slack allows for easy sharing and editing of files relevant to your agenda. You can upload and share documents directly in the channel dedicated to the meeting or project, making it easier for everyone to access and contribute to them.
Real-time Collaboration - In Slack, team members can collaborate on preparing an agenda in real time. Discussions can happen on the spot when planning for the meeting, leading to a more dynamic and interactive process.
Synchronized Calendars - Slack integrates with many calendar apps including Google, Outlook, and others. This means when you set a meeting or task in Slack, it's automatically added to your Calendar and synced across all your devices.
Contextual Conversations - With Slack, you can organize your conversation threads by topic or project. As an agenda software, this helps to keep discussions focused and relevant to the specific meeting or task at hand.
Task Automation - Using BOTs and integrations with project management services, you can automate tasks related to the management of your agenda. For example, schedule reminders for established agenda items, or automatically update your agenda when tasks change in your project management tool.
Slack lacks a direct agenda or calendar integration within the platform, making it less convenient for scheduling and tracking meetings or deadlines.
As an instant messaging-focused platform, Slack doesn't offer the prioritisation or task management features of dedicated agenda software. Tasks and key dates can get lost in the flow of conversation, causing disorganisation.
Slack’s real-time communication paradigm can interfere with agenda-setting and time management, as it encourages constant checking and quick replies rather than strategic time blocking.
Unlike dedicated agenda software, Slack doesn't offer meeting minutes or notes feature within the tool itself. This requires users to take notes elsewhere and potentially lose the ease of association between meetings and related notes.
Slack doesn't provide agenda templates or standardised meeting structures, which can make consistency across different meetings or teams challenging. This can result in less effective meetings and agendas.
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Pick #2

Asana

Asana is a comprehensive agenda software that provides a platform for teams to track, manage, and organize their tasks and projects seamlessly. This dynamic tool enables users to set schedules, deadlines, and shared calendars for better productivity and collaboration. It features user-friendly interfaces with visual project timelines, task assignments, priority settings, and progress updates to keep all team members aligned with their goals. Additionally, Asana integrates with various applications such as Google Drive, Slack, and Microsoft Teams, streamlining communication and document sharing. It is suitable for businesses of all sizes, ranging from startups to large corporations.

Dynamic Task Management: Asana empowers users to create a detailed breakdown of tasks and subtasks which can be assigned, prioritised, categorised, and scheduled as per the requirement.
Visualization and Organization: Asana allows users to create custom visual project plans that allows you to map out your team’s work and see how everything fits together. It enables users to keep track of work progress in an organised, visual way.
Comprehensive Integrations: Asana supports integration with a wide variety of applications including Gmail, Slack, Microsoft Teams, etc., for seamless data transfer and collaboration.
Automatic Updates: With Asana, changes made by anyone on the team are updated in real-time, ensuring everyone has the most up-to-date view on tasks and progress.
Conversations and Notifications: Asana allows users to communicate within the context of the tasks and keep everyone informed about updates through notifications. This helps to reduce email clutter and makes it easy to keep track of all conversations related to particular tasks or projects.
Lack of Offline Capabilities - One major disadvantage of Asana used as an Agenda Software is its inability to function offline. Users cannot keep track of their tasks, deadlines, or schedules if they lose Internet connection, which might be problematic in certain situations.
Time Tracking Limitations - Despite offering an immense suite of features and functions revolving around task management and calendaring, Asana doesn’t have a built-in time tracking functionality. Users have to integrate a third-party tool to be able to track the time spent on tasks.
Overwhelming for Small Teams - Asana is designed for managing complex projects with numerous members, but it might be overwhelming for small teams or individuals trying to manage a simple agenda. The plethora of options and settings available might result in confusion rather than productivity.
Limited Customizability - While Asana enables users to set up projects and tasks in different ways, there are limitations in the visual presentation and formatting options. This makes it less versatile for users who want to customize their agenda view deeply to suit their personal or team preferences.
Absence of Chat Functionality - While Asana offers comment-based communication within tasks, it lacks real-time chat functionality. This makes it less suitable for teams who prefer fast-paced, instant communications within their agenda software.
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Pick #3

Notion

Notion is a comprehensive agenda software that combines note-taking, project management, document storing, and collaboration tools into a single, unified platform. It’s designed to help individuals and teams organize their work and information, allowing users to create, share, and manage a variety of content, such as to-do lists, calendars, databases, reminders, and more. Notion’s flexibility and customization capabilities can facilitate a wide range of workflows and processes, making it a highly dynamic tool for managing agendas and staying on top of tasks and projects.

Customizable templates: Notion provides a variety of pre-made templates designed for different purposes. This makes it easy to manage your agenda and customize it to suit your specific needs.
Integrated content: With Notion, you can embed images, videos, links, files and much more directly within your agenda. This feature allows for more dynamic and interactive planning.
Collaborative features: Notion allows multiple users to work on the same agenda simultaneously, allowing for realtime collaboration. This is particularly beneficial in a team environment where everyone can contribute to the agenda and stay on the same page.
All-in-one workspace: Notion acts as one unified space to manage your agenda alongside notes, tasks, wikis, and databases. This can help streamline your productivity as everything is contained with one tool.
Cross-platform compatibility: Notion is compatible across many different platforms including iOS, Android, Windows, and Mac, making your agenda accessible wherever you are. It also offers offline capabilities, so you can access and edit your agenda without an internet connection.
Notion lacks robust reminder and alert functionality. Compared with other dedicated agenda software, Notion's reminder system lacks sophistication, which might mean significant tasks or appointments could be missed.
The layout and organization of Notion can be overly complicated for those looking for a simple agenda tool. The software is incredibly flexible, but those without a relatively high level of technological literacy may struggle with the interface.
The lack of offline access is a significant drawback for Notion users. In the scenario where you don't have internet access, you cannot add new entries or make modifications to your agenda.
Notion does not have built-in smart scheduling features. Many top-tier agenda software have AI-driven suggest times based on past meetings and tasks, whereas, Notion doesn't provide this feature.
In Notion, there is no native integration with popular calendar applications such as Google Calendar or Outlook. This results in difficulty when trying to synchronize an existing calendar with Notion or using it alongside other apps.
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Pick #4

Google Calendar

Google Calendar is an agenda software provided by Google, serving as a time-management and scheduling tool. It allows users to create and edit events, reminders, and tasks, customize their daily, weekly, and monthly views, and share calendars with others for seamless collaboration. Integrated with Google’s ecosystem, Google Calendar enables synchronization across devices and with other Google applications like Gmail, enabling automatic event creation from emails like flight, hotel, or restaurant reservations. Features such as event location, notifications, and color-coding aid in effective planning. As a cloud-based tool, changes in Google Calendar are real-time and remotely accessible.

Seamless Integration: Google Calendar integrates seamlessly with other Google apps such as Gmail and Google Meet. This means you can set up meetings from your emails directly, and add them to your calendar swiftly.
Sharing and Collaboration: Google Calendar allows for easy sharing and collaboration. You can share your calendars with others in your team or family and set levels of access rights. This makes organizing collective schedules efficient.
Event Reminders: Google Calendar offers customizable reminders, which can be set as pop-ups or emails. This ensures you do not forget important tasks or events, and keeps you on track of your schedule.
Accessibility: Google Calendar can be accessed across different devices, including mobile and desktop, because it is a cloud-based application. This means you can view or modify your schedule anytime, anywhere.
Color-Coding: Google Calendar allows for color-coding of events. This is a helpful feature for visually organizing and prioritizing your schedule, making it easier to keep track of different types of tasks and events.
Limited Customization: Google Calendar does not provide extensive options for customization. Users can't significantly change the layout, colors, or display features according to their preferences for easy visualization.
No Advanced Scheduling Feature: Google Calendar lacks advanced scheduling features often found in other professional planning software. It does not have smart reschedule, priority setting, or advanced recurring event options.
Inefficient Offline Use: When not connected to the internet, Google Calendar's functionality is greatly compromised, making it unreliable for users who frequently need to access their schedule offline.
Poor Integration with Non-Google Apps: While it integrates well with other Google apps, pairing with non-Google apps can be problematic or limited. For example, it might not sync smoothly with other email platforms or productivity tools.
Lack of Detailed Notifications: Google Calendar’s notification system is not as robust as some other systems. It lacks in providing detailed notifications, and users can't customize notification options when setting an event beyond a default pop up.
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Pick #5

Microsoft Outlook

Microsoft Outlook is a sophisticated agenda software developed by Microsoft Corporation, primarily used for managing personal information, emails, calendars, contacts, and tasks. It provides a comprehensive platform with a user-friendly interface to schedule meetings, set reminders, tasks, and events, thereby helping individuals and organizations to effectively organize and manage their daily activities. It also seamlessly integrates with other applications and services like Microsoft Teams and Sharepoint, enabling users to facilitate effective communication and collaboration in a fast-paced professional environment.

Integrated Email and Calendar Management - Microsoft Outlook offers a seamless integration between your email and calendar. This is particularly useful for managing your agenda because you can schedule and track meetings, create to-do lists, and send reminders all within the same interface.
Enhanced Collaboration - Outlook's sharing capabilities allow you to easily share your calendar with colleagues, making it easy to co-ordinate and schedule meetings or appointments.
Scheduling Assistant - The Scheduling Assistant in Outlook helps find the best time to schedule a meeting by analyzing the availability of attendees and suggesting suitable time slots.
Task Management - Apart from calendar entries, Outlook also comes with a robust task management system, where tasks can be created, assigned and tracked. This is valuable in maintaining an organized agenda.
Customization Options - Microsoft Outlook allows users to customize their calendar view, email categories, and reminder systems. This level of customization lets you tailor the software to better suit your personal agenda management needs.
Limited integration with other software: Although Outlook can integrate with other Microsoft Suite tools, it might not integrate smoothly with software from other companies. This might affect collaboration and efficiency.
Complex features: For users who are not familiar with comprehensive software, Outlook can appear complicated due to its wide range of features that can be overwhelming. While these features can be beneficial, users might find it challenging to fully utilize them without prior knowledge or training.
Potential data loss: As with any software, there's a risk of data loss in Outlook. This can happen due to accidental deletion, corruption, or software errors. While there are recovery options, they might not always work perfectly.
Difficulty in managing large volumes of emails: While Outlook's agenda capabilities are robust, handling a large quantity of emails can become a tedious task. The software does provide tools to sort and categorize emails, but the process can still be time-consuming and frustrating.
Issues with Exchange Server: If a company uses Microsoft Exchange Server for email, and the server goes down, Outlook calendar data cannot be accessed. This dependency on Exchange Server can potentially disrupt schedules and meetings.
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Pick #6

Trello

Trello is a digital agenda software that functions as a productivity and project management tool. It allows users to organize tasks, projects, and schedules in a visually interactive platform that works like a virtual to-do list. It’s based on a system of boards, lists, and cards which represent different tasks and projects, facilitating a clear overview of workflow and work progress. Users can add details, due dates, checklists, labels, and attachments to these cards, thereby tracking, updating, and prioritizing their work seamlessly. Collaboration is also easy with Trello as teams can share boards, assign tasks, and leave comments, making it a popular tool for both personal and professional use.

Enhanced Organization - Trello's board, lists, and cards facilitate information categorization, making it easy to segment client meetings, important dates, and objectives for various projects.
Versatility of Card's Information - Each card has the ability to attach files, comments, checklists and labels, providing further context for each agenda item.
Integration Capabilities - Trello easily incorporates with multiple applications like Google calendar, Outlook, Dropbox for seamless information exchange, which boosts process efficiency when scheduling or following agendas.
Real-time Collaboration - Team members can contribute, comment, and execute tasks simultaneously, which makes coordinating and tracking agendas easy for everyone involved.
Mobile Accessibility - Trello is mobile friendly, allowing agendas to be updated and accessed anytime, anywhere, ensuring smooth communication and productivity.
Limited Agenda View - Trello is based on a board system and does not possess a traditional list view that could be immensely useful for an agenda. It is difficult to get a comprehensive overview of your daily, weekly, or monthly agendas unless you use third-party plugins, so it can be challenging to gain a concise perspective on your schedules.
Inadequate Time Management Tools - Trello does not provide built-in time tracking or in-depth scheduling capabilities. For setting specific times or tracking the time spent on tasks, additional tools or integrations are required, which can make it less effective as a stand-alone agenda software.
Notification Overload - Trello sends notifications for all changes and updates to the cards. This could be overwhelming and distracting if you're using it as an agenda tool with frequent task updates.
Lack of Advanced Recurring Tasks Feature - Recurrence capabilities in Trello are not as advanced or customizable as dedicated agenda tools. You cannot set tasks to repeat at particular intervals like every Tuesday, every 2nd week of the month, or other specific recurring time frames.
Difficulty in Cataloging Past Agendas - Trello is not optimized for cataloging or archiving past agendas for future reference. They essentially become completed tasks on lists which can lead to clutter and confusion over time if not periodically cleaned.
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Pick #7

ClickUp

ClickUp is a comprehensive, cloud-based agenda software that serves as a platform for task management, project collaboration, time tracking, and overall productivity enhancement. With its customizable features, it allows individuals and teams to organize tasks, set reminders, assign work, track progress, and schedule meetings all in one place. The platform seamlessly integrates with other popular tools and offers features like calendar views, Gantt charts, and even built-in documentation capabilities. This makes it a versatile and effective tool for streamlining and organizing workflows for both personal use and for businesses of all sizes.

ClickUp's hierarchical structure: This feature helps in organizing meetings or events far more meticulously because users can create tasks, subtasks, and list those under various stages, making meeting agendas and timelines easy to manage.
Document & file management: ClickUp allows for easy sharing and storing of meeting minutes, presentations, or other necessary documents, in relation to your agendas. This helps in keeping all the relevant information in one place.
Collaborative features: With features like assigning comments, tasks, and providing real-time updates, teams can effectively work and contribute to the meeting's agenda collaboratively.
Custom statuses and tags: ClickUp allows you to customize the status of your task (or meeting's agenda) and tag them as per priority or department etc. This makes it easier to sort and track the progress of various points in your agenda.
Time tracking: ClickUp's built-in time tracking feature can be beneficial for tracking time spent on each agenda and for ensuring that meetings stay within their allotted time frames, improving productivity and efficiency.
Limited Offline Capability - ClickUp, when used as an Agenda software, does not possess the strongest offline functionalities. This can be a deal-breaker for users who travel often or work in areas with unstable internet connections.
Overwhelming Interface - ClickUp's interface, while comprehensive, can be overwhelming for new users. It offers a wide array of features and options, which can make it difficult to navigate and understand, particularly for using as an agenda software.
Limited Customization - While ClickUp does offer some customization options, they are not as extensive or developed as other comparable Agenda Software. This can limit the user's ability to personalize the software to fit their exact needs and work style.
Steeper Learning Curve - The abundant features and advanced options available with ClickUp can lead to a steeper learning curve, especially for those not tech-savvy users. It could potentially take a significant amount of time to get acquainted with.
Integration Challenges - Though it advertises broad integration capabilities, users sometimes experience difficulties integrating ClickUp Agenda Software with other commonly used platforms, which could result in reduced efficiency.

Pick #8

Monday.com

Monday.com is a highly customizable and user-friendly agenda software that is primarily designed for task management, project coordination, and team collaboration. It leverages automation and integration capabilities to streamline work processes and improve efficiency across diverse teams. With its intuitive interface, users can create and customize workflows, set and track goals, share files, assign tasks, and monitor project progress, all in one virtual platform. It also features real-time communication tools, enabling seamless interaction and coordination among team members.

Easy Visual Tracking: Monday.com allows you to see all your tasks and projects in a single, visually pleasing dashboard. Color-coded labels help users quickly identify the status of tasks or projects.
Versatile View Options: Monday.com offers different view options for your agendas, including list, calendar, Kanban, timeline, and more. These different views cater to each team member's preference for viewing and managing tasks.
Strong integration capabilities: Monday.com has extensive integration capabilities, enabling it to connect with other tools like Google Calendar, Outlook, and Zoom. This reduces the time spent switching between apps and increases productivity.
Advanced Automation: Monday.com provides intelligent automation features. This could include automatically sending updates or reminders based on deadlines and task completion, which can greatly assist in managing an agenda.
Customization: One of the key strengths of Monday.com is its flexibility. It allows users to customize the platform according to their unique workflow needs and provides various templates to meet different project or meeting agenda requirements.
Monday.com's interface, while visually appealing, can be a little overwhelming for first-time users due to its multifunction layout when used as an agenda software. This results in a steep learning curve and might turn off people who want something simpler.
Monday.comlacks advanced reporting features. This is problematic for users who need detailed analysis and custom reports from their agenda software - the provided analytics and reports are rather basic.
The granular task view is not available in Monday.com. A more holistic or granular approach might be needed for users who need to drill down to minute details.
The lack of offline access is a significant disadvantage, as users unable to connect to the internet cannot access their agendas. In some scenarios where internet access is unstable or unavailable, this can disrupt workflow.
While Monday.comincludes a notification system to keep team members informed, it can lead to notification overload due to lack of customization, making it hard to separate the essential updates from the trivial and causing distraction rather than aiding productivity.
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Pick #9

Wrike

Wrike is a feature-rich and robust agenda software that facilitates project management, team collaboration, and advanced task management. It offers a singular platform where users can prioritize, assign, and schedule tasks, helping teams work more efficiently. It includes unique features such as Gantt charts, time tracking, task management, real-time updates and status reports, which simplify the project execution process. It also integrates seamlessly with other popular work tools, which enhances its utility. Moreover, it provides customized interfaces to suit different users, including team members, project managers, and executives. This cloud-based software provides access from anywhere, thus ensuring the continuity of work irrespective of location.

Task Management and Scheduling: Wrike enables users to set or change task schedules, timelines, and deadlines instantly which can then be integrated into an agenda. This helps in more efficient time management and ensuring all tasks are accounted for.
Real-time Collaboration: With Wrike, team members can collaborate in real-time. It allows users to leave comments, attach files, and edit tasks within the platform. This enables everyone to stay up-to-date, ensuring an accurate, consistent agenda.
Comprehensive Overview: Wrike provides a comprehensive view of all tasks, projects, and resources in a visually appealing and easy-to-understand interface. This ensures you always have a clear understanding and can keep track of the agenda at hand.
Integration Capabilities: Wrike can be integrated with various other tools like Google Calendar or Microsoft Outlook. This allows agendas to be shared, synced and updated across different platforms, promoting transparency and effective communication among team members.
Customizability: Wrike allows for custom workflow creation that aligns with your team’s unique way of working. It can be tailored to match the specifics of a project, allowing for a dynamic and adaptable agenda.
Wrike, as an Agenda software, lacks detailed personal calendar integration. Its focus on project and task management often leads to less streamlined options for personal scheduling.
Wrike's interface is quite complex and it may take a significant amount of time for users to familiarize themselves with it. This complexity, while not an issue for project management, can be counterproductive when used solely as an agenda software.
There is no built-in video conferencing feature in Wrike. When used as an agenda software, this shortcoming means users cannot schedule and conduct meetings from the same platform.
Wrike does not offer offline functionality. As an Agenda software, the lack of ability to access and update your schedule when you're without internet connectivity is a significant drawback.
The Wrike interface does not allow for hour-by-hour day planning within its task setting. The lack of detailed time scheduling can be limiting when using Wrike as purely agenda software.
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Pick #10

Todoist

Todoist is a powerful agenda software or task management application that helps users organize and prioritize their tasks and projects in a more manageable, user-friendly way. It can be used for both personal and professional purposes, complementing your productivity and assisting in project management. Todoist exhibits features such as labeling tasks, setting priority levels, organizing tasks into different categories or projects, and assigning tasks to team members (in a professional context). It also supports scheduling, reminders, and integration with various other productivity tools, making it a comprehensive tool that aids in managing agendas efficiently.

Task Prioritization: Todoist as an agenda software allocates different levels of priority to your tasks, which provides you with a clear understanding of what needs to be executed first.,
Automatic Synchronization: Todoist gives you the benefit of automatic synchronizing, which ensures that all tasks and updates are consistent across all devices such as smartphones, laptops, and tablets.,
Integration with Other Apps: Todoist integrates with a variety of apps and services like Google Calendar and Dropbox, making it easier to handle tasks and assignments without switching between different platforms.,
Natural Language Input: Todoist leverages natural language processing for task input. This feature allows users to enter their tasks in a more natural and informal manner, enhancing usability and user experience.,
Karma Points and Graphs: Todoist gamifies task management with Karma points. Users earn points as they complete tasks and can track productivity with color-coded graphs over time, incentivizing consistent performance and time management.,
Limited Features in Free Version - Todoist, when used as an agenda software, does not provide all functionalities in the free version. Some advanced features such as reminders, comments, and file uploads are only available in the premium version.
Complex Interface for Beginners - The interface of Todoist can be complex and confusing for beginners. The learning curve is steep for new users who are not familiar with this type of software.
No In-Built Time Tracker - Todoist used as an agenda software does not come with an in-built time tracker. This means you cannot track the time spent on each task from within the app itself.
Limited Integration Capabilities - Although Todoist does integrate with some external applications, it does not have the extensive integration capabilities that other comparable software might offer, potentially limiting its functionality within a broader productivity system.
Limited Customization Options - Todoist doesn't allow much task customization. While it allows group tasks under different projects, there is not much scope for customization, which means it might not suit all types of workflows.
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FAQs

What is Agenda Software?

Agenda software is a type of application that assists in creating, managing, and sharing agendas and minutes for meetings. It is often used in business environments to streamline the process of organizing and documenting meetings.

What are the key features of an Agenda Software?

Key features typically include agenda creation, meeting scheduling, task assignment, progress tracking, and file sharing. Other features may include customizable templates, collaborative tools for real-time editing, and integrations with calendars and email clients.

How does an Agenda Software benefit businesses?

An Agenda Software helps businesses in streamlining the meeting process, improves collaboration, reduces administrative time spent on meeting-related tasks, and ensures that all participants are aware of the meeting goals. It also helps in keeping a written record of discussions and decisions made during a meeting.

Can Agenda Software be integrated with other software tools?

Yes, most agenda software can integrate with various external tools like email clients (Outlook, Gmail), calendar apps (Google Calendar, iCal), project management tools (Trello, Asana), and communication platforms (Slack, Microsoft Teams) making scheduling and sharing of meeting details easier.

Is there any good free Agenda Software?

There are several free agenda software options available, with varying levels of functionality. Some notable names include FreeConference, Doodle, and Zoho Meeting. However, for more advanced features, a paid subscription may be required. It is advised to carefully review the features and terms of free versions before use.

Top 10: Best Agenda Software